Designing Your Document Management Solution

If you have not yet decided on a plan for how to organize your scanned images for later retrieval, you should take some time to consider the possible options. There are several ways to search and view documents scanned with SimpleIndex^®:

• Use SimpleSearch to use keyword searches to find and view indexed documents
• Use SimpleView to browse folders, search files, view, edit and annotate scanned documents without a database
• Use a third-party document management system for integrated searching, viewing, workflow, HIPAA compliance and other document-centric functions
• Use SharePoint to share documents online, create custom document workflows and employ records management standards
• Use the Windows Search Bar to search the names AND contents of files stored on Windows Server 2008 or later.
• Integrate SimpleIndex directly with your custom application using the Command Line Interface
• Work with our professional services team or an Authorized Dealer to create a customized solution or direct integration with virtually any application
• Use a custom database or spreadsheet such as MS Access, SQL Server or Excel to store the index data and provide links to the stored document images.

SimpleSearch is included with all versions of SimpleIndex and can also be licensed by itself. SimpleSearch implements the same SimpleIndex interface in “Retrieval” mode, hiding all the menus and toolbars used for scanning. Index fields normally used to assign values are used for searching instead.

SimpleSearch can use SimpleIndex‘s built-in database to perform searches, or connect to any other database, even those for existing business applications. Users simply type index values they want to find and SimpleIndex displays the matches. Partial matching and full text searches are also supported. Displayed documents can be printed, e-mailed or opened in their associated application (Word, Adobe Reader, Excel, etc.). SimpleSearch can view several common image formats, PDF files and can preview files for any OLE-enabled application installed on your computer (MS Office, Adobe applications, AutoCad, etc.)