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SimpleIndex

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  • Home
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  • Organize Office Documents with Text Parsing

Organize Office Documents with Text Parsing

This video shows the Sort My Documents sample job included with the SimpleIndex trial download. It shows how you can organize office documents automatically by parsing the file's text for relevant metadata and keywords. You can then use those keywords to tag documents with metadata and create standardized folders and filenames.

Organize Office Document Automatically with Text Parsing

First we sort Word documents, Excel spreadsheets and PowerPoint presentations automatically using the SimpleIndex template and dictionary matching algorithms that match patterns and keywords in the parsed text.

Then the files are organized into folders and filenames using the Sales Rep, Customer, Document Type and Date values extracted from the text.

Organize Office Documents for Cloud Storage

You can also upload organized files to SharePoint or Cloud Storage platforms without the chaos and disorganization you inevitably get when users create their own folders and filenames.

Organize Office Documents for Document Management

In the video, we use SimpleSearch to search and view the sorted files. But you can just as easily use any third party document management system or custom database to perform keyword or full-text searching.

You can use the SimpleView embedded viewer to view Office documents, pdf files and images in a common interface. In the video we use the full version of Word, Excel, and PowerPoint to edit Office documents right from the search screen.

Find Out More

  • Download or get an Online Demo
  • MS Office Text Processing Features in SimpleIndex
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  • OCR Software Guide on SimpleOCR

FAQ Related to Organizing Office Documents

  • Features
  • Take control of Sales Tax exemption forms
  • Instant Integration With Any Application
  • Document Classification
  • Zone OCR and Dynamic OCR
  • Exclude Index Field from Index Log
  • Change the Font Size of Index Fields
  • Large documents (>500 pg) Slow to Process - Workaround
Document Classification, Full Text Indexing, MS Office, Office PDF Document Indexing, Office PDF Text Processing, Office to PDF, Paperless Office, Search, SharePoint Migration, SharePoint Scanning, Text Processing

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Document Scanning SQL Server Scanned Document Indexing Scanning Software OCR Barcode Reading Software Barcode Printing Import Documents from Email PaperVision Database Autofill Document Classification Search Automatic Indexing Software Microsoft Word Data Extraction Personal Document Management Bar Codes Workflow Software Watermark PDF Files Office PDF Text Processing Oracle Database QuickBooks Document Management Convert Email to PDF PDF Document Imaging Solution Bar Code Printing Distributed Scanning Cloud Storage Migration ISIS Driver Front End Scanning Paperless Office Scanning Coversheet SimpleCoversheet Document Capture Solution Metadata Invoice Scanning Software Required Documents Auditing SimpleSend PDF Barcode Recognition Full-Text Search Document Numbering System MS Access Office PDF Document Indexing SharePoint Scanning

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SimpleIndex Applications

SimpleIndex Applications Packaged apps built with SimpleIndex.
SimpleInvoice for AP
Sales Tax Manager
Mortgage LoanStacker
MSDS and Patents
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