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SimpleIndex

SimpleIndex

T (865) 637-8986
Email: info@simpleindex.com

SimpleIndex by SimpleSoftware
500 W Summit Hill Dr SW # 302, Knoxville, TN 37902

  • LEARN MORE
    • GENERAL INFO
      • Getting Started
      • How To Scan Documents
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    • FEATURES
      • Streamlined Interface
      • TWAIN and ISIS Scanning
      • Dynamic OCR
      • Database Integration
      • Required Documents Check
      • Integrated & Unattended Processing
      • SharePoint Document Scanning
    • –
      • Document Classification
      • PDF & MS Office Text Parsing
      • Barcode Recognition
      • Optical Mark Recognition
      • Match Documents to Existing Data
      • Imprinting & Watermarking
      • Screenshot OCR
  • SOLUTIONS
    • General
      • All-In-One Scanning & Sorting Tool
      • Affordable Document Management
      • Instant Integration
      • Network Scanners & Copiers
      • Remote Document Capture
      • Reduce Click Charges for Data Capture
    • Specific
      • Sales Tax Exemption Forms
      • Federal Tax Returns
      • Invoice Processing
      • Material Safety Data Sheets (MSDS)
      • Patent ID and Title Extraction
      • Mortgage & Loan Documents
    • Feature Demos
      • Zone OCR with Template Matching
      • Full-Page OCR & Multi-User Workflow
      • PDF Text Processing
      • Organize Office Documents
      • Integration with RPA Bots
      • Compare with Other Solutions
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  • Home
  • Video Demos
  • Organize Office Documents with Text Parsing

Organize Office Documents with Text Parsing

This video shows the Sort My Documents sample job included with the SimpleIndex trial download. It shows how you can organize office documents automatically by parsing the file’s text for relevant metadata and keywords. You can then use those keywords to tag documents with metadata and create standardized folders and filenames.

Organize Office Document Automatically with Text Parsing

First we sort Word documents, Excel spreadsheets and PowerPoint presentations automatically using the SimpleIndex template and dictionary matching algorithms that match patterns and keywords in the parsed text.

Then the files are organized into folders and filenames using the Sales Rep, Customer, Document Type and Date values extracted from the text.

Organize Office Documents for Cloud Storage

You can also upload organized files to SharePoint or Cloud Storage platforms without the chaos and disorganization you inevitably get when users create their own folders and filenames.

Organize Office Documents for Document Management

In the video, we use SimpleSearch to search and view the sorted files. But you can just as easily use any third party document management system or custom database to perform keyword or full-text searching.

You can use the SimpleView embedded viewer to view Office documents, PDF files and images in a common interface. In the video we use the full version of Word, Excel, and PowerPoint to edit Office documents right from the search screen.

Find Out More

  • Download or get an Online Demo
  • MS Office Text Processing Features in SimpleIndex
  • MS Office Features and Settings Wiki Pages
  • OCR Features and Settings Wiki Pages
  • OCR Software Guide on SimpleOCR

FAQ Related to Organizing Office Documents

  • Take control of Sales Tax exemption forms
  • Exclude Index Field from Index Log
  • Change the Font Size of Index Fields
  • Large documents (>500 pg) Slow to Process - Workaround
  • How to activate SimpleView?
  • How to activate any Add-on or Upgrade to SimpleIndex?
  • What is Document Imaging?
  • Index With Non-Latin Character Sets

Contact Us Today!

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Search Knowledge Base

Recent KB Articles

  • If it possible for index values to be keyed twice to ensure accuracy (double-key verification)?
  • In the middle of a batch that was scanned our computer is receiving an error, from that point to the end of the batch it's not saved. Is this a SimpleIndex problem or windows?
  • How do i setup Simpleindex to use a Database table field as a list file when the table is not the same as the table i am using on the Database Tab.
  • On what versions of Windows does SimpleIndex run?
  • How much do Simple Software products cost?
  • How do I use the Media Wizard to create searchable DVDs or thumb drives?
  • Is SimpleIndex for Windows only? I'm a Mac user.
  • SimpleIndex License Server URL

Feature Cloud

Screen Scraping OCR Batch Scanning Unattended Processing Remote Capture Barcode Reading Software Office to PDF PDF417 Solution SimpleView PDF Archive Scanning Software Front End Scanning Imprinting & Watermarking Document Managment Watermark PDF Files ISIS Driver TWAIN & ISIS Scanning Bates Numbering Software Workflow Software Clipboard OCR QuickBooks Online Text Processing Scanned Document Indexing SimpleQB Document Classification SAGE Scanning Software PDF Bookmarking SharePoint Migration Database MS Access PDF Barcode Recognition Bar Codes Paperless Office Barcode Recognition Software Document Retrieval Office PDF Document Indexing Scanning Coversheet Distributed Scanning File Indexing Patch Code TIFF PDF Annotations PaperVision Workflow PDF Document Capture Solution

Online Support Options

Check our Wiki Help, Knowledge Base and Training Videos, or Contact Support if you still need Help

How to Buy

Solutions start at just $500! Buy SimpleIndex online or from an Authorized Dealer in your area.

Authorized Dealers

Authorized DealersSimpleIndex is a great addition to any system integrator's product line. Become an Authorized Dealer.

Get a Web Demo

Get a free online demo with a scanning specialist who can configure SimpleIndex on your computer remotely.
Sign up for a demo now!

Download a Trial

SimpleIndex Trial30-day trial downloads are available for all Simple Software applications.
Download Now!

SimpleIndex Applications

SimpleIndex Applications Packaged apps built with SimpleIndex.
SimpleInvoice for AP
Sales Tax Manager
Mortgage LoanStacker
MSDS and Patents
SimpleIndex

© 2022 Meta Enterprises, LLC | Knoxville, Tennessee | A Family Owned Company
© 2022 SimpleSoftware | Consulting Services in the Field of Software as a Service

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