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  • OMR Optical Mark Recognition

OMR Optical Mark Recognition

Simple Checkbox Recognition

Some forms require scanning software to recognize the presence or absence of a mark in a particular location, such as a checkbox, without worrying about the specific shape or symbol drawn therein. The ability to do this is called Optical Mark Recognition, or OMR. Let's take a look at how this feature can help you index your documents and how SimpleIndex improves upon the standard omr process:

Optical Mark Recognition

Optical Mark Recognition lets you define check box regions on scanned images. OMR is very fast and can be used for a variety of applications:

  • Business reply mail
  • Simple surveys
  • Separate multi-page documents
  • Document routing control
  • Verify presence of signatures

To configure OMR, use an unfilled form to obtain baseline counts of how many black “pixels” are in the box. When processing, SimpleIndex compares the amount of black in each image to the baseline value to determine if the box is checked or not.

With OMR, it is very important that the check boxes appear in the same place on every scan, and that other text on the document does not move into your check box zone. For best results, use large boxes with plenty of white space around them.

We wouldn't recommend using the SimpleIndex OMR feature to grade the SATs, but if your documents include a few check box values that you want to capture the SimpleIndex OMR feature is what you need. For more advanced OMR and forms processing solutions, please visit ScanStore.com.

OMR Document Separation

SimpleIndex includes a unique use for mark recognition that can save you thousands on document separator pages. One of the most labor-intensive parts of scanning multi-page files is detecting where one document ends and the next one starts. Traditionally this has been done with blank pages (which doesn't work with 2-sided documents) or barcodes and patch codes (which must be printed). All of these solutions require someone to insert a piece of paper between each document before scanning, wasting time, money, and paper.

  • Using the OMR feature in SimpleIndex, create a checkmark field in the upper-left corner of the page.
  • Create an Autonumber field that increments a document number each time the checkmark is found.
  • Use this job file to scan and separate documents into multi-page files.
  • Create a 2nd job file to index the multi-page files.
  • Use the Post-Process feature to run the two jobs consecutively.

When prepping files, simply take a felt tip pen and put a small mark the upper-left corner on the first page of each new document. This can be done very quickly, creates no additional paper and has a negligible effect on scan quality.

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition)  uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes  dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

KB Articles for Optical Mark Recognition

  • Autonumber Increment Value
  • How do you configure OMR fields for check box recognition?
Automatic Data Capture, Batch Scanning, OCR, OMR, Optical Mark Recognition, Watermark PDF Files

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