Documents pile up. SimpleIndex deals with them.
SimpleIndex loads the images, works out what each one is, names it, and files it where it belongs. Send it new digital files or scan old boxes, it can efficiently handle both.
Buy SimpleIndex Pro. Or send us a sample of your own documents and we'll configure a working job - billed at our hourly consulting rate only if you go ahead and buy.
Do these challenges sound familiar to you?
We can help, each one is a job SimpleIndex is already doing somewhere today.
Drop a barcode coversheet between files, or let full-page OCR find the name and date on the page itself. SimpleIndex separates the batch and names every file.
Barcode & OCR indexing →Let the AI read your documents and build the rules for you. Or configure them manually and pay nothing per page. Both work; the trade-off is speed against long-term cost.
Dynamic OCR →SimpleIndex names and organizes the files, then puts them into your document management system with the index values attached: SharePoint, your DMS, a database, or a folder structure it already reads. Your system stays. The manual filing doesn't.
Database & RPA integration →Point the copier at a watched folder and let SimpleIndex do the recognition. No need to re-train users or re-buy hardware to save on per-page capture fees
Reduce click charges →SimpleIndex installs on your machine and processes locally. Nothing is uploaded, nothing is sent to a third-party model, and it works with the network cable unplugged.
On-premise processing →Handwriting recognition and mark detection read printed handwriting, checkboxes, and bubbles from forms and surveys.
Handwriting & mark recognition →Images in,
accurately named files out
The document tells SimpleIndex what it is, and SimpleIndex does the filing.
- SCAN_0001.pdf
- SCAN_0002.pdf
- SCAN_0003.pdf
- SCAN_0004.pdf
- SCAN_0005.pdf
- SCAN_0006.pdf
- Ridgeline-Supply_INV-40917_2026-08-04.pdf
- Ridgeline-Supply_INV-40918_2026-08-04.pdf
- Calloway-Metals_INV-2211_2026-08-05.pdf
- Calloway-Metals_INV-2212_2026-08-05.pdf
- Brightwater-Co_INV-77104_2026-08-06.pdf
- Brightwater-Co_INV-77105_2026-08-06.pdf
- Higher education
- Healthcare
- Mining
- Fuel logistics
- Legal services
- Retail
Set it up once, then it's one button to operate
Tell SimpleIndex where to look for data
Import images from a scanner, a folder, email, or a network copier first, then use the images to draw a box around the values you want, or set instructions for how to search for the right fields. SimpleIndex Professional Edition can enable AI to read fields if templates aren't possible
SimpleIndex then reads and names files
OCR, barcodes, marks, and handwriting come off the page. Values get checked against your database, and files get named by your rules.
SimpleIndex files them
Into folders, SharePoint, your document management system, QuickBooks, or a database, with the index values attached.
Buy it once.
Keep it forever.
One-time license, and no cost per page unless you turn on a cloud or AI engine. Support and updates are optional after the first year.
A SimpleIndex license is perpetual. The price doesn't go up as more people use it, and there's no renewal that has to clear before Monday's batch can run.
It runs on your hardware, on your network, on Windows machines you already own. Cloud AI is there if you want it for the difficult documents, and it stays off until you turn it on.
SimpleIndex reads your documents on your own machines, so there's no cost per page. If you switch on a cloud AI engine for documents the local engines can't handle, you pay that provider for those pages - and only those. Most documents never get that far.
| Three years, one workstation | Cloud capture* | SimpleIndex |
|---|---|---|
| License | $18,000/year | $1,800 once, first year of support included |
| Per-page fees | Every page | Only if you choose cloud AI |
| Documents leave your network | Yes | No |
| Works offline | No | Yes |
| Still yours in year four | No | Yes |
| Three-year total | $54,000 | $1,800, or $2,400 with support all three years |
*Cloud capture figures from Rossum's published Starter pricing, checked September 2026. Higher tiers are quote-only.
SimpleIndex figures are one Professional workstation: $1,800 up front with the first year of support, then $300 a year to stay current.
Boring, on purpose, since 1999.
“The software helped OCR, identify and separate documents based on a set of characters. SimpleIndex helped turn an 8-hour job into less than 60 minutes. HUGE time saver for us and very easy to use. Worth every penny hands down!”
Weiss Technik
Our website has thousands of items. The process of getting a product image onto our website used to take hours. SimpleIndex has reduced this to mere minutes. Even more important, the images are renamed to Google Friendly names, which has increased our web traffic dramatically. We use SimpleIndex for many other tasks such as processing vendor invoices. SimpleIndex may be our most valuable productivity tool.
Lab Procurement Services
years in production
organizations running it
Our Pricing
Two main edition options, both with a one-time license, no per-page fees, and optional support after year 1.
Standard
Manual Processing Focused
- Barcode recognition and full-page OCR
- Database lookup and automatic file naming
- Searchable PDF into folders you already use
Professional
Automated Processing Focused
- Everything in Standard
- FineReader, AWS Textract and LLM engines
- Dynamic OCR, mark recognition, handwriting
- QuickBooks integration and ISIS scanning
- SharePoint, email and DMS output
Support and updates are included for the first year with both editions, then renew at $100 a year for Standard and $300 for Professional. Renewing is optional and your license is perpetual either way.
Concurrent, subscription and server licensing are also available. See all the options
Both editions run as a free trial first, on your own documents. Request a trial
What people ask first.
Will it work with the scanner we already have?
If your scanner has a TWAIN or ISIS driver (nearly all of them do) SimpleIndex drives it directly. It can also watch a folder, which means network copiers and MFPs work without any driver at all.
Do we need an internet connection?
No. SimpleIndex installs and runs entirely on your own machine. Once it's licensed it works on an air-gapped network. Optional cloud services exist as feature options, but stay off by default unless enabled by you.
Are our documents sent to an AI service?
Not unless you explicitly enable a cloud recognition engine. The default configuration processes every page locally and sends nothing anywhere. For regulated environments this is the whole reason people choose us.
Can it read handwriting?
Printed handwriting in defined fields, yes - names, dates, numbers on forms. Cursive prose is unreliably processed by any current method or service on the market. Checkbox and bubble marks have high accuracy.
How long does setup take?
A simple barcode or coversheet job can be running the same afternoon. A job that reads many different vendor layouts takes longer to tune. Either way, send us a sample and we'll configure it here, then show you the working job on a call - you only pay for that setup time if you go ahead with your project.
What happens when the license expires?
It doesn't. The license is perpetual, so the version you installed keeps running for as long as you have a Windows machine to run it on. Support and updates are the separate annual part, and letting them lapse costs you new versions and covered support, not the software.
Can it put files into SharePoint, QuickBooks, or our database?
Yes to all three, plus most document management systems, ODBC databases, and any application we can drive with RPA. If it has a folder, a database, or a user interface, we can usually get documents into it.
How does the demo work, and what does it cost?
The trial includes sample files and ready-made jobs, so you can see how it works straight away at no cost. If you'd rather see it running on your own documents, send us a sample and we'll configure a working job for you. If you decide SimpleIndex isn't right for you, that setup costs you nothing. If you buy, the setup time is billed at our hourly consulting rate, and the job we built is yours to keep.
Already running SimpleIndex?
There's a good chance it does something you're not using yet.
Try it on your own documents.
Tell us about your setup and we'll say plainly which edition fits.
Try it on our sample files, or send us yours and we'll set up a real job. You only pay for that setup if you buy.
