The most significant update in years, SimpleIndex 11 introduces major new features like handwriting recognition and email processing, while optimizing existing features to dramatically improve processing speeds for large batches and files. 

Some other major new features are:

• ClearImage barcode engine with highest extraction rates available
• Integrate custom code for Autofill and Export using APIs
• XML and JSON metadata file parsing
• Intelligent Autocorrect based on data type
• Service Hotfolder runs any job saved to the designated folder
• SharePoint MFA and Modern Authentication support
• Improved Cloud OCR support and simplified configuration

Get the full list of new features and fixes on the SimpleIndex Wiki.

Renew Your Maintenance

To upgrade to version 11, you must have a current Annual Maintenance subscription. Unsure if you’re company is current? Use our Subscription Portal to check and renew, or just reply to this email and we’ll let you know!

New License Options

Did you know you can get Concurrent, Subscription, Temporary, Sitewide, and other flexible licensing options? We are proud to still offer software you can truly own, but we’re also happy to work with you to ensure your usage and budget goals are both met.

Archival Solution for EDI Documents

Do you have EDI transactions that you receive via XML or JSON, along with PDF and paper from other sources? Want to be able to search and view both in the same repository, in a human-readable format? Use SimpleIndex 11 to turn that electronic data into formatted PDF files automatically. A fantastic new use case for SimpleIndex’s unique feature set!

I Like Big PDF Files (and I cannot lie)

Some people say a 5,000 page PDF file is just way too big. But SimpleIndex 11 knows that PDF was stuffed (with MRC compression). It’s is hooked and it can’t stop exporting. Code optimization got it goin’ like a turbo ‘Vette. If that PDF is round, SimpleIndex 11 is ready to throwdown.

In all seriousness, even though creating PDF files that large is not recommended due to the number of programs that are not designed to handle them (previous versions of SimpleIndex included), SimpleIndex will now happily export your huge PDF files over 100x faster, taking seconds instead of minutes.

The SimpleIndex Wiki

If you’re still reading, you must be the kind of person that likes to take a deep dive. Since version 10, the wiki is the home to all product documentation, training videos, use cases and knowledge base data. We’re constantly adding and improving the information to help you put SimpleIndex to work for your business. It’s more than just a help file!

New Year, New SimpleIndex! Simple Software is proud to present the next major release of SimpleIndex – 10.0!

Version 10 is the biggest update to SimpleIndex in years. While there are several exciting new features, the most significant changes are under the hood. Legacy imaging components, software activation, OCR and bar code engines have all been upgraded to allow maximum performance and compatibility with all types of images, PDF files, virtualization and network security environments.

Version 10 of SimpleIndex is now available for download.

New Features:

• Updated FineReader OCR Engine
  FineReader Engine upgraded offering improved speed and multi-core processing for large documents, better accuracy for hard-to-read images, and support for a variety of new output formats.
  
• Atalasoft Bar Code Engine
  Atalasoft Bar Code Recognition engine has been integrated to provide an alternative recognition for hard-to-read bar codes and support for additional bar code formats.
  
• New licensing platform
  New software licensing platform offers more flexible license options, improved QOS, and fixes a number of issues caused by the previous licensing module.
  
• All supported OCR output types are enabled
  FineReader OCR now supports output to Text (txt), PDF or PDF/A (pdf), Word (docx), Rich Text (rtf), Open Office (odt), Excel (xlsx), PowerPoint (pptx), ePub Zip (epub), FictionBook (fb2), HTML (htm), XML (xml), Alto XML (alto.xml)
  
• MRC compression for PDF files is enabled
  FineReader MRC compression option is enabled for PDF files, providing significant reductions in file size for document images without loss of quality.
  
• Enhanced PDF/A + Text Processing
  Support automatically processing of text layers for PDF/A formatted files.
  
• Viewer support for HEIF, TLA, PCD, PCX, TGA, EMF, PSD, JP2 and JPE formats
  HEIF files used by iPhone can be viewed and processed. PhotoShop documents, JPEG 2000 and a variety of other formats are also supported.
  
• Output support for PNG, GIF, BMP, JPEG2000 file formats
  Convert from any viewable file format to PNG, GIF, BMP, or JPEG2000, as well as TIFF, PDF, PDF/A and JPEG.
  
• Keep existing file format option
  Process files without conversion to a common output format, retaining the original file format and extension.
  
• PDF and Color Auto-Rotate
  Auto-Rotate feature now works with color images and PDF files without having to convert to TIFF.
  
• Detect and move bad PDF files to Backup folder before processing
  Invalid PDF files are a persistent issue due to transmission issues and non-standard PDF libraries. This feature automatically detects and removes these from the batch before processing to avoid processing errors.
  
• New fixed field options
  Several new image, PDF and GPS properties added to list of fixed field options.
  
• Any image tag read into a Fixed field
  Get the value from any valid EXIF, TIFF, File Property, IPTC, COM, GPS or Extended tag if present in the image file. Create a fixed field with %TAGNAME% to get the value from any valid tag if it is present.
  
• PDF Sorting Jobs
  Sample jobs that highlight new fixed fields for PDF feature detection. Automatically separate PDF files by encryption status, PDF version, images versus text or the presence of form fields.
  
• Third autofill field option is added to wizard
  Configure up to 3 lookup fields for Autofill to determine a unique record.
  
• Obsolete libraries have been removed
  Several specific features used older libraries that have not been updated and cause increased compatibility issues. These features have all been replaced with modern libraries that are fully supported and regularly updated.
  
• Imprinting is upgraded
  Imprinting function has been re-implemented with new libraries providing faster processing and improved file format support.
  
• Support for Unicode input filenames
  Import and export files with Unicode characters in the filename, not just in index field values.
  
• Support for Unicode in SimpleExport and BIF file output
  XSLT format translations with SimpleExport now support Unicode characters.
  
• Ability to add or subtract numeric fixed fields
  Add or subtract two or more numeric values and put the calculated result in an index field.
  
• Find and Replace options are enabled for all field types
  Use the find and replace options to automatically correct any type of field, including fixed fields.
  
• Find and Replace list is easier to edit now
  Improved UI for find and replace options making it easier to edit.
  
• Make Stopfile usage as a setting
  Ability to disable multi-user lockout for improved performance and reduced errors when two users would never write to the same file.
  
• All job options are moved to wizard
  The legacy job options screen has been removed and all features are now configured in the settings wizard. Scanning and compression settings have been moved from the Scan menu to the Wizard as well.
  
• Right-click option to Edit or Open without running a job
  Open a job from its icon without automatically running it. Edit option is automatically added to all SIC files when you right-click.
  
• Selective enable editing of fixed and autofill fields
  Configure fixed and autofill fields to be editable by the user without having to click “Edit Fixed Fields” menu option each time.
  
• Default database format is upgraded to .accdb
  New job files that use the default database wizard will get the modern ACCDB format instead of the legacy MDB file, for improved performance and concurrency.

Fixes:

• Database field lists are refreshed automatically
  Database field lists refresh automatically when editing a job without having to click the “Load” button.
• SQL Server autofill lookups with Unicode field values
  Support for Unicode SQL Server autofill lookups using the N’value’ format.
• Fixed service configuration and job scheduling options
  Fixed issues with the Schedule Job screen that prevented adding scheduled tasks.
• File locks are ignored when moving files in update mode
  If the source file is locked by another process, the file will be copied to the destination and the error ignored instead of failing to perform the update.
• Issues with printing PDF files from viewer are resolved
  Fixed issues with printing PDF and other file formats from the viewer.
• Index Grid is hidden automatically when using Save All
  Save All function is significantly slower when the grid is displayed since it gets updated after each file. Automatically hiding the grid ensures Save All always runs with optimal performance.
• SimpleView ribbon bar is hidden by default
  SimpleView ribbon toolbar is not needed for most applications so it is now hidden by default. Hover over any of the tabs to display the bar or double-click the tab to unhide it.
• Memory usage is improved for large format images
  Reduce screen resolution for image display to avoid memory issues with very large images, such as engineering drawings.
• Ignore unprocessed files when processing subfolders
  When using the Process Subfolder option, if there are files that are not processed due to input masks, these files will be skipped and processing will continue. In previous versions this could cause the job to get stuck on the folder that has the unprocessed files.
• Template tester in Wizard gives the same results as batch
  OCR template tester in the Wizard will also apply the same replacement functions prior to matching that would be applied in a live batch, ensuring the test behavior is identical to production.
• Path not found on export when space at end of file or folder
  Spaces were not being stripped from the end of folder names when they were generated using a Fixed field, resulting in a “Path not found” error on export. Spaces are now removed in all cases.
• SharePoint authentication is improved
  Enhanced and optimized SharePoint authentication functions for greater compatibility with various Office 365 authentication configurations.
• Zones are shown on PDF files
  Set OCR Zones function now works with any image file format, displaying the zone regions on the file in the viewer and letting the user redraw them on any image.
• Two Barcodes with the Same Value to Read
  When an image has two barcodes with the same value, both values will be read and matched to the template separately instead of treating each unique value as one barcode.

A New Year and a New Release! Simple Software proudly announces the release of version 9.2 of our flagship scanning, indexing and capture solution SimpleIndex!

The biggest updates include a new Atalasoft bar code recognition engine, performance optimization for the SimpleView viewer, and the ability to import, view and export several new image file formats.

Here are the most notable changes in SimpleIndex 9.2:

• Atalasoft Barcode Engine has been added, providing an alternate method for reading bar codes that are not detected with the other engines, particularly broken Code 39 images that are missing the start/stop characters.
• SimpleView Viewer is optimized to render images and thumbnails at a lower resolution than the one used for processing, providing significant performance improvements and avoiding memory issues with very large files.
• New Image Formats are supported in new version. SimpleView viewer now supports PCX, TGA, WMF, EMF, PSD, WBMP, TLA, PCD image formats.
• Scanning, conversion and export to BMP, GIF and PNG added.
• Fast Import is added as setting in Wizard. This option disables reading file properties and sorting to improve the speed of importing files, especially from folders that have more than 1000 files.
• SharePoint export has improved performance by reducing redundant requests, support for various authentication types, and integration into the Processing Log for troubleshooting.
• IndexFontSize is a registry key that permits resizing the display font of index fields, useful for 4k displays.
• Tesseract OCR engine upgraded from 3.02 to 3.04.
• Smaller Download size and addition of new Tesseract language files to the Language Pack download.
• Localization Support in the settings wizard allows translation of user interface into other languages.
• Improved performance and stability for document exports.
• Plenty of bugs were caught and fixed.

Simple Software is happy to announce the latest version of our easy-to-use scanning and indexing flagship product. SimpleIndex 9.1 offers dramatic improvements to performance and reliability for anyone working with large, high-resolution images or files with hundreds of pages.

Here are some notable changes to make your automation OCR process even faster:

• Dramatic improvements to viewer performance, especially high-resolution color images
• Updated imaging components, improving performance and PDF compatibility
• Tesseract OCR upgraded from version 3.02 to 3.04
• Settable render resolution for thumbnails and images
• Improve keyboard navigation in viewer, including Tab to switch between File and Page navigation
• Unsupported PDF annotations no longer rendered as “Unknown Annotation”
• New fixed field value %CREATOR% that captures file creator/owner

SimpleIndex v8.4

Simple Software is pleased to announce the latest iteration of our easy-to-use scanning and indexing flagship product. SimpleIndex v8.4

This iteration is all about more flexibility with file types, both those coming in and what gets saved out.

• MS Office Files Available Directly in SimpleView SimpleIndex has always been able to handle Office files, but in past versions we had to load the particular office application into SimpleIndex‘s viewing window. That is no longer the case as SimpleView (both standalone and inside SimpleIndex) can display Office files. This gives you a faster workflow without having to call up the external apps and keeps a single interface for all the different Office formats.
  
  Excel file displayed natively in SimpleView
• Support for JPEG 2000 Using a sophisticated encoding method, JPEG 2000 files can compress files with less loss of information. In addition, the file format is less likely to be affected by bit errors and other file system errors due to its more efficient coding structure.
• PDF Linearization Also known as Fast Web View, linearizing a pdf allows it to be displayed across an internet connection one page at a time versus the entire file having to be downloaded before it can be displayed. This saves time especially with large documents and is well suited to web-accessed document management systems.
• Improved Support for Office 365 Authentication Methods Particularly useful with SharePoint, this ability allows SimpleIndex to access online Office 365 shares without repeated login screens.
• Split Document by Selected Pages in SimpleView Multi-page documents can be broken apart on the fly for separate indexing while working through a batch.

SimpleIndex v8.2

SimpleIndex 8.1

SimpleIndex v8.0

There are hundreds of changes, both big and small, in the version of SimpleIndex 8.0.

A few of the more notable changes are listed below:

SimpleIndex v7.5