A leading US casino operator runs SimpleIndex in production. SimpleIndex scans, indexes and files the paperwork behind the gaming floor by gaming day and department, on your own servers, with one license per workstation and no fee per page.
Casino management, cage and Title 31 systems have taken over much of the floor, but the audit trail is still paper: signed jackpot and fill slips, logs kept by hand, tax forms with copies of patron IDs, and the invoices and personnel files around them. Someone in revenue audit or the cage scans, names and files it every day.
SimpleIndex does that part. It does not replace the systems you run; it reads what is printed on each page, files it where your auditors and regulators expect it, and keeps it on your own servers.
One department at a time, with the same software and its own job settings for each kind of document.
Jackpot payout and fill slips, table fill and credit slips, opener and closer inventories, soft count sheets. SimpleIndex reads the slip number, the gaming day and which copy it is from the copy line printed on it, and files one searchable PDF per slip by gaming day.
Multiple Transaction Logs, Negotiable Instrument Logs, CTR support, Forms W-2G and 1042-S with ID copies, markers. Filed by form and gaming day, or to the patron's file, and kept on your network.
TITO tickets from the drop, disputes and legal holds. The 18-digit validation number comes from the barcode, the gaming day and amount from the text, and each voucher becomes a PDF named by its validation number, with a log of every one.
Invoices from food and beverage, hotel and gaming suppliers. Vendor, invoice number and date are read from the page, and each invoice is saved as a PDF named by all three.
New-hire packets, signed policy acknowledgements, gaming license files. A barcode with the employee badge number on each form files it in that employee's folder, named by form and date.
Put a separator sheet in front of each kind of document and scan the day's packet as one stack. SimpleIndex splits it at each sheet, leaves the sheet out, and files every section by department and gaming day.
The routine that files vouchers works for the rest of the back office. Here are sample jackpot slips, an audit packet and HR forms as SimpleIndex read them, and the folders it filed them in.
Sample documents made for SimpleIndex demonstrations. Contoso Casino & Resort, its employees and its patrons are made up.
Invoices, slips and employee forms go through the same steps with their own settings, set up once in the SimpleIndex Configuration Wizard.
The revenue audit clerk scans the TITO tickets from the drop, or saves the scans to a shared folder.
SimpleIndex reads the barcode. One it cannot read, such as a torn or scuffed ticket, stops on screen for the clerk to type the number.
Each voucher is saved as a searchable PDF named by its validation number, in a folder for its department and gaming day, and the index log lists every number and amount.
The log is matched with the slot system's voucher redemption report: totals per gaming day, and any voucher redeemed but missing from the drop stands out.
Rules differ by state and by tribe, and your compliance team decides how imaging fits your MICS or TICS. This is where SimpleIndex sits against the ones casinos ask about most.
One of the largest casino operators in the United States runs SimpleIndex across many workstations, with ISIS support for production scanners. Staff scan documents and type a few index fields; SimpleIndex reads barcodes on one set of documents and the full text on another. We set the system up and trained their team, and they have renewed support every year since.
SimpleIndex is installed on your own workstations and servers. Tax forms, ID copies and personnel files stay on your network; scans are not sent to an outside service unless you choose a cloud OCR engine for a job.
SimpleIndex Professional is $1,800 per workstation, including the first year of support, then $300 a year. You buy each license once, with no charge per page. The server processing add-on runs large batches unattended.
From one department, or ten sample pages, with anything confidential blacked out.
We build a job for them and show you the result on a 20-minute call, on your own documents.
We ask what you are processing because the answer changes what we would show you.
No. It files the paper those systems leave behind and works alongside them.
Some regulators approve an imaging system before originals may be destroyed; Colorado, for example, asks for the system name, version and manufacturer. We give you those details and a description of the indexing.
Yes. SimpleIndex runs on the tribe's own servers, and each job is set up to the property's TICS.
It reads the copy line printed on each part, such as COPY 2 - CAGE, and puts it in the file name, so a black-and-white scan still tells the copies apart.
No. You buy a license per workstation, with yearly support after the first year.
Professional covers everything on this page, including full-page OCR and automatic page rotation. Barcode reading and searchable PDFs also work in Standard.
The free trial runs the full software on your own files, and our team in Knoxville can help you set up the first job.
