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  • Zone OCR and Dynamic OCR

Zone OCR and Dynamic OCR

Smarter OCR Solutions with AI

Other document scanning applications in this price range use Zone OCR to obtain index data from the page.

SimpleIndex improves upon this time-tested but limited model with its Dynamic OCR feature.

Let's look at the difference between the two methods:

Zone OCR

Zone OCR is used to read document indexes or tags from text on the page. It is a great way to automate the data entry associated with scanning documents.

However, there are several limitations to zone OCR that must be overcome:

  • Index information must be in the exact same place on every page
  • Documents shift and skew during scanning, causing the zones to not line up
  • If surrounding lines or text on the document are too close, they can encroach on the zone

Dynamic OCR

SimpleIndex overcomes these limitations by using Dynamic OCR technology to extract values from anywhere on the page. Our simplified version of Dynamic OCR works great for many types of documents at a fraction of the cost of other solutions.

  • Index information can appear anywhere
  • Unwanted characters are ignored
  • Find unique patterns of letters and numbers using Template Matching
  • Use Dictionary Matching to find a value from a list of possible values
  • Use Cloud OCR or ChatGPT to perform AI analysis and intelligent data extraction

Download document scanning and OCR software.

Dynamic OCR and AI Assisted OCR

AI assisted OCR is the popular solution to the problem of unstructured and semi-structured documents. But there are many scenarios where simple Template and Dictionary matching provide much better results. And all of these solutions are much more expensive than SimpleIndex!

AI Assisted OCR

Often there are only a few key values that need to be extracted, and a wide variety of possible layouts. AI-based document training requires manual processing of several samples of each possible format before it learns how to read them reliably, where a Template could read them all with a single setting. Dictionary matching can perform advanced classification without analyzing thousands of samples.

When data extraction requires natural language processing, field label extraction, handwriting, AI document analysis, or other advanced features, SimpleIndex offers Cloud OCR and ChatGPT integrations.

Dynamic OCR Examples

In the video we see how SimpleIndex approaches a typical Zone OCR example. With SimpleIndex you can use large zones that give a wide margin for error. Template and Dictionary matching are then used to extract the 7-digit Account Number, 6-digit Order Number and Company Name. SimpleIndex discards the surrounding text and keeps the correct value.

Another common example is finding a unique identifier, for example a social security number, that could appear anywhere on the page. Simply enter the template ###-##-#### and SimpleIndex will search the full OCR text until it finds a match. Since only one social security number is likely to appear on the page, a match on this pattern is almost certainly the required value.

With dictionary matching, you can give SimpleIndex a list of possible values and it will automatically search the zone or page for each possible value until it finds a match.

Many dynamic forms processing applications can be implemented using these simple algorithms. This makes SimpleIndex far more versatile than other zone OCR solutions that require the index value to be in the exact same location on every page. Yet SimpleIndex costs only a fraction of the price!

SimpleIndex‘s dynamic forms processing can greatly speed up data entry by eliminating a good percentage of indexing work. For many this can put the labor cost of scanning within their reach.

Dynamic OCR can also be applied to MS Office and PDF files, creating a fully automated process for intelligently indexing and reorganizing electronic documents.

MS Office Document OCR Text Parsing Video

Amazon AWS Textract Cloud OCR

With Textract you can capture data from almost any type of form, including handwritten ones! Textract identifies labeled text anywhere on the document and returns the label text along with the corresponding value. Map the labels to index fields in SimpleIndex and you are ready to capture that data no matter where it appears on the page.

SimpleIndex Cloud OCR with Amazon Textract

Textract uses machine learning with a huge model based on the billions of pages processed using Textract to provide the most accurate OCR and form field extraction solution available.

By default, Textract is only available as an API and requires custom coding to integrate it into your document workflows. SimpleIndex turns it into a fully-featured batch document and data processing app that is ready to use out-of-the-box.

Since there are no templates to configure or train, setup can be done in hours instead of days or weeks months required by other enterprise data capture solutions.

Pay-as-you-go pricing makes SimpleIndex with Textract the most affordable way to batch process forms for projects with less than 50,000 pages per year to process, especially if you need to read handwriting or have forms with many layout variations.

Got a preference for ABBYY Cloud OCR, Microsoft Azure AI Vision, or Google Cloud Vision OCR? These can be quickly added for a small customization fee. Contact Us for a quote!

Wiki: How to configure AWS Textract OCR in SimpleIndex

Handprint and Handwriting Recognition

Handprint Recognition ICR

SimpleIndex 11 adds handprint recognition capabilities to the FineReader OCR engine to allow recognition of simple form fields and printed text. It works best with constrained form fields, with letter boxes for each character like you see on tax forms and credit applications. And no additional licensing or per-page costs are required!

For unconstrained handprint and cursive handwriting, use the Cloud OCR option to achieve the best recognition accuracy available. This option requires additional AWS processing fees for each page.

Download document scanning and OCR software.

Support for Regular Expressions

SimpleIndex OCR has a simple built-in template format, as well as support for Regular Expressions. Regular Expressions (RegEx for short) let you define complex search patterns to extract matching values from the text.  This greatly enhances the functionality of the dynamic OCR in SimpleIndex, making it capable of finding variable-length fields with no distinct pattern.

Regular Expressions are a commonly used in text parsing applications. The Perl programming language makes extensive use of RegEx, as do UNIX utilities like “grep”. Many programmers and IT personnel are already familiar with RegEx and can create complex expressions without specific training.

Click here for a reference guide to Regular Expressions

How to Configure SimpleIndex OCR

Our Wiki help has extensive information on how to configure OCR for various document and data capture scenarios.

  • Zone OCR read data in a specific location
  • Template matching to match unique patterns
  • Dictionary matching to match a list of possible values
  • OCR Options OCR job settings that apply to all fields
  • File Formats that can be output by OCR
  • Languages supported by OCR
  • FineReader versus Tesseract OCR engines
  • Searchable PDF with MRC compression
  • OCR to Field for point and click OCR during verification
  • Cloud OCR using Textract

Watch this Simple Software University training video to see how to configure and run an OCR job with SimpleIndex.

Download document scanning and OCR software.

 

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition)  uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes  dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

KB Articles for optical character recognition (OCR)

  • Language Pack for Standard/Tesseract OCR
  • Languages Supported in SimpleSoftware OCR Engines
  • What is Document Imaging?
  • Change the Dictionary Separator Value
  • Change the OCR Font or Type
  • Regular Expression (RegEx) - Syntax or Type
  • Autonumber Increment Value
  • I'm using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?
  • Is there a way to just use part of a bar code or OCR value? For example, extract "50" from the value "124450"
  • If I have a form which is filled manually by hand, can SimpleIndex read the data from it?
Automatic Data Capture, Batch Scanning, Document Classification, Document Imaging, File Indexing, Invoice OCR, OCR, Office PDF Text Processing, Optical Character Recognition, RegEx, Screenshot OCR, Search, Text Processing, Watermark PDF Files, Workflow Software, Zone OCR

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Recent KB Articles

  • Why are my barcodes not being recognized properly?
  • How do I configure SimpleIndex to scan documents?
  • Can SimpleIndex create searchable PDF Image+Text files with hidden text?
  • How are Simple Software products licensed?
  • I know nothing about databases. Can I still use the database and Retrieval Mode features?
  • How can I improve recognition rates for my OCR fields?
  • How can I use barcodes or blank pages as Document Separators.
  • How do I automatically delete blank pages from duplex documents?

Feature Cloud

MS Office Robotic Process Automation OCR Fill PDF Forms SimpleSend Bates Numbering Software Imprinting Document Automation Batch Scanning Scanned Document Indexing Convert Email to PDF Full-Text Search Document Numbering System ISIS Driver ODBC MS Access Automatic Indexing Software Watermark PDF Files Optical Character Recognition Document Retrieval TIFF PDF Annotations RegEx QuickBooks Document Management QR Code SimpleCoversheet Document Management Software QuickBooks Online Image Scanning PDF Forms Command-Line Barcode Recognition Software CSV TWAIN & ISIS Scanning Solution RPA Office to PDF Distributed Scanning Workflow PDF Archive Scanning Software Oracle Unattended Processing SimpleQB Contentverse Microsoft Word Data Extraction Patch Code

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