SIGN IN YOUR ACCOUNT TO HAVE ACCESS TO DIFFERENT FEATURES

CREATE AN ACCOUNT FORGOT YOUR PASSWORD?

FORGOT YOUR DETAILS?

AAH, WAIT, I REMEMBER NOW!

CREATE ACCOUNT

ALREADY HAVE AN ACCOUNT?
QUESTIONS? CALL: 865-637-8986
  • SIGN UP
  • LOGIN

SimpleIndex - Document Scanning and OCR Recognition Software

SimpleIndex - Document Scanning and OCR Recognition Software

T (865) 637-8986
Email: info@simpleindex.com

SimpleIndex by SimpleSoftware
500 W Summit Hill Dr SW # 302, Knoxville, TN 37902

  • LEARN MORE
    • GENERAL INFO
      • Getting Started
      • How To Scan Documents
      • Barcode Scanning Guide
      • Searching & Viewing
      • Schedule a Web Demo
      • News & Updates
    • FEATURES
      • Streamlined Interface
      • TWAIN and ISIS Scanning
      • Dynamic OCR
      • Database Integration
      • Required Documents Check
      • Integrated & Unattended Processing
      • SharePoint Document Scanning
    • –
      • Document Classification
      • PDF & MS Office Text Parsing
      • Barcode Recognition
      • Optical Mark Recognition
      • Match Documents to Existing Data
      • Imprinting & Watermarking
      • Screenshot OCR
  • SOLUTIONS
    • General
      • All-In-One Scanning & Sorting Tool
      • Affordable Document Management
      • Instant Integration
      • Network Scanners & Copiers
      • Remote Document Capture
      • Reduce Click Charges for Data Capture
    • Specific
      • Mortgage & Loan Documents
      • Material Safety Data Sheets (MSDS)
      • Patent ID and Title Extraction
      • Federal Tax Returns
      • Invoice Processing
  • SUITE
    • SimpleCoversheet – Print Bar Codes
    • SimpleExport – Data File Converter
    • SimpleView – Search, View & Edit
    • SimpleQB – QuickBooks Integrator
    • SimpleOCR – Freeware OCR
    • Buy Suite Apps
    • Buy Suite Bundles
  • ORDER NOW
    • COMPARE VERSIONS
      • Versions & Feature
      • Price List (PDF)
    • SIMPLEINDEX WORKSTATION
      • Machine License
      • Concurrent User
      • Subscription License
    • SIMPLEINDEX SERVER
    • SUITE APPLICATIONS
    • SUITE BUNDLES
    • SUPPORT & MAINTENANCE
      • Annual Maintenance Renewals
    • FIND A DEALER
      • Dealer Locator
      • Become a Dealer
  • DEMOS
    • TRIAL DOWNLOADS
    • SCHEDULE A DEMO
    • COMPARE SOLUTIONS
    • VIDEO DEMOS
      • Zone OCR with Template Matching
      • Invoice Processing with Full Page OCR
      • PDF Invoice OCR Demo
      • Sort and Index MS Office Documents
    • SIMPLEINDEX UNIVERSITY
      • SimpleIndex University – 100 Series
      • SimpleIndex University – 200 Series
      • SimpleIndex University – 300 Series
  • CONTACT
    • Contact Us
    • Support
    • FAQ
    • Privacy Policy
  • My Account
    • Downloads
  • MY CART
    No products in cart.
  • Home
  • Knowledge Base - Article

The Fastest, Most Accurate Scanning Solution

As with any repetitive task, a few seconds saved scanning and filing a single document quickly adds up to dozens or hundreds of hours over the course of a long project or daily routine. The most import part of planning your imaging project is to find the most efficient way to capture documents and file them correctly. Creating an efficient scanning and indexing process will save you countless hours of labor over the life of your project.

SimpleIndex is faster and easier because it is designed to perform all of the steps necessary to scan, process, verify and export images in one continuous workflow rather than requiring the user to click extra buttons each time to initiate the next step. When taken to the extreme, SimpleIndex is capable of performing all of these tasks automatically just by clicking an icon on your desktop or a link in a browser.

SimpleIndex does this by saving all of the settings for a scanning workflow to a file that can be opened just like an Office document. This file is configured by the administrator so the user doesn’t have to see any of the technical details. Very rarely does the scanning operator need to be able to change, for instance, the export file format and file naming scheme. So why do some applications show you a complicated export settings screen every time you try to save a batch? It is this attention to detail that allows SimpleIndex to process the same batch 35-75% faster than its competitors.

SimpleIndex also has the ability to pre-set index values and run jobs using the Command Line Interface. More on this design feature can be found on our Getting Started page.

What scanners does SimpleIndex work with?

Wednesday, 28 February 2018 by dwilder

SimpleIndex will work with both TWAIN and ISIS scanner drivers. TWAIN is more common and works with virtually all scanner models. ISIS is designed for high speed document scanners. Most sheetfed scanners support ISIS.

ISIS is much faster and has more features than TWAIN, and is the preferred way to scan documents. ISIS scanning is included with SimpleIndex Full or is available as an add-on for other versions.

Fast ScanningISIS DriverScanning SoftwareTWAINTWAIN & ISIS Scanning
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

I have a duplex scanner how do I set up SimpleIndex to scan 2 sided documents automatically?

Wednesday, 28 February 2018 by dwilder

Simplex versus Duplex scanning is a function of your scanner driver. SimpleIndex uses both TWAIN and ISIS drivers. ISIS drivers are faster for high-speed scanners and are preferred.

To configure duplex on an ISIS scanner:

1 Select “Use ISIS Driver” from the Scan menu if it is not selected

2 If this is your first time using ISIS, click “Select a Scanner” to select the driver for your scanner

3 Click Display Scanner Settings to display the ISIS driver settings

4 Find the setting for Simplex/Duplex and set appropriately. Each scanner model has a different driver interface. Refer to your scanner’s documentation if you cannot find the duplex setting.

To set the scanner settings using TWAIN:

1 Select “Use TWAIN Driver” from the Scan menu

2 If this is your first time scanning with TWAIN, click “Select a Scanner” and select your scanner

3 If “Display Scanner Settings” is not checked in the Scan menu, click it to select it

4 When you run the job, the scanner settings will be displayed prior to scanning. Find and select the duplex setting there. If you cannot find it, refer to your scanner’s documentation.

When scanning in duplex, you will want to enable automatic blank page deletion. Many scanners have this feature built-in, so check your driver settings to see if there is a blank page deletion option.

If your scanner doesn’t have blank page deletion, use the “Min File Size” setting on the Batch tab of the Options screen to enable it in SimpleIndex. This setting refers to the minimum file size (in bytes) for a page to be considered non-blank. Any file under that size will be deleted. This value varies depending on scan resolution, and does not work with uncompressed files.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS Scanning
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

Can I scan with a Kofax Adrenaline based scanner interface?

Wednesday, 28 February 2018 by dwilder

Yes it is possible to scan with Kofax Adrenaline based scanners using the Adrenaline TWAIN or ISIS data source.

To configure ISIS, you may need to select one of the general Kofax drivers such as “Any Fujitsu Scanner with Adrenaline” or “Kofax Arenaline Scanner”.

To configure the TWAIN data source:

1. Download the Kofax Adrenaline TWAIN Data Source from Kofax Adrenaline Patches

2. Configure a scan source in KSM (in your computer’s Control Panel) called TWAIN SOURCE

3. Select the Kofax Adrenaline TWAIN driver from the Select Scanner dialog in SimpleIndex

There should be little difference in performance due to using the TWAIN interface, and all the Kofax image processing controls will still be available.

Batch ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverScanning SoftwareTWAIN & ISIS Scanning
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

I have a scanner with Virtual ReScan (VRS) that is not scanning properly. How do I solve this issue?

Wednesday, 28 February 2018 by dwilder
Any time that you have a scanner with Virtual ReScan (VRS) you must pick Kofax VRS as the scanner instead of the scanner model itself. With VRS you assign the scanner to VRS and then anytime you pick Kofax VRS as the scanner in your scanning software the assigned scanner will be the scanner that is used.
Batch ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverScanning SoftwareTWAIN & ISIS Scanning
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

How can I change from letter to legal size documents?

Wednesday, 28 February 2018 by dwilder

This is done through the TWAIN or ISIS settings for your scanner. To access these settings select “Display Scanner Settings” from the “Scan” file menu. Next click the “Run Job” button and before the scanning process starts your scanners TWAIN or ISIS settings dialog box will appear.

Every TWAIN or ISIS dialog is different, but any of them have a clear option for changing page size or auto detecting page size.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScanning SoftwareTWAINTWAIN & ISIS ScanningWorkstation
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

What scanners are compatible with SimpleIndex? How do I find a list?

Wednesday, 28 February 2018 by dwilder

SimpleIndex is compatible with any device that has a TWAIN or ISIS driver. This includes virtually all makes and models of scanner, as well as many specialty scanners, digital cameras and other devices.

In the few instances when a scanner has a proprietary driver, it can still be used with SimpleIndex by first scanning to a folder and setting SimpleIndex‘s input to “From Folder” on the Input tab.

For many high-speed scanners (over 50 pages/minute), ISIS drivers provide improved throughput versus TWAIN. It is recommended you purchase the ISIS driver option with these scanners.

ISIS drivers also let you save your scanner settings to a file that can be distributed with your SimpleIndex configuration.

You can find more information on selecting the best scanner for your specific requirements on the ScanStore Scanners Guide, as well as a wide assortment of scanners available for purchase.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS Scanning
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

How do I automatically delete blank pages from duplex documents?

Wednesday, 28 February 2018 by dwilder

This is done using the “Min File Size” setting on the Batch tab. This setting uses the image file size in bytes to determine which files are blank pages. For 200dpi, compressed, black & white TIFF images (the default format used by SimpleIndex) this is usually around 2000 bytes.

Depending on your scanner settings and how much black is in your images, blank pages could be significantly larger. If you are scanning small pages the margin for error will be less. You will want to do some trial and error testing to ensure the setting is right for your images.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverScanning SoftwareTWAINTWAIN & ISIS Scanning
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

How do I configure SimpleIndex to scan documents?

Wednesday, 28 February 2018 by dwilder

First make sure that you scanner’s TWAIN driver (found on the included CD or manufacturer website) is installed and that the scanner shows up in the ‘Scanners and Cameras’ section of the ‘Control Panel’.

On the Batch tab of Job Options change the Input Files From setting from Folder to Scanner. With this option set, the scanner automatically starts when you click the Run Job button to process a new batch.

From the Scan menu you have the option to select your scanner, set compression settings, display or hide the scanner’s TWAIN settings interface or have SimpleIndex prompt the user when the feeder is empty.

The Scan to Input Folder command in the Scan menu lets you separate the scanning from processing. Use this to scan a sample image to draw OCR zones. Images are scanned to numbered TIFF images in the designated Input Folder.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS ScanningWorkstation
Read more
  • Published in TWAIN & ISIS Scanning
No Comments

Remote Document Capture

Thursday, 25 January 2018 by Simple Software

SimpleIndex is designed around the idea that it is more efficient to have a scanner in every office, making imaging a part of the daily routine instead of a new company division.

SimpleIndex makes this possible by greatly reducing the cost and complexity of the capture interface and providing unique features that make it easy to implement throughout an organization. Distributed scanning is also made possible by the latest advances in fast, inexpensive desktop scanners.

By moving to distributed scanning, a company with many locations earn huge ROI on shipping costs alone – not to mention the many dedicated employees necessary in a centralized scanning operation. Even with all these savings, turnaround is still greatly improved.

SimpleIndex brings imaging into a whole new era by making it possible for small companies to afford just one and for large companies to afford one in every office.

KB Articles for Remote Document Capture

  • Exclude Index Field from Index Log
  • Turn Off Prompts and Pop Ups on Job Configurations
  • Change the Font Size of Index Fields
  • Large documents (>500 pg) Slow to Process - Workaround
  • Regular Expression (RegEx) - Syntax or Type
  • Index With Non-Latin Character Sets
  • Skip to Blank Index on Save Index
  • Stop Autorun When Double Clicking Configuration
  • Autonumber Increment Value
  • High DPI Monitor Correction
Distributed ScanningDocument ImagingFast ScanningFront End ScanningRemote CaptureRequired Documents AuditingTWAIN & ISIS Scanning
Read more
No Comments

Streamlined Interface

Tuesday, 23 January 2018 by Simple Software

The Fastest, Most Accurate Scanning Solution

As with any repetitive task, a few seconds saved scanning and filing a single document quickly adds up to dozens or hundreds of hours over the course of a long project or daily routine. The most import part of planning your imaging project is to find the most efficient way to capture documents and file them correctly. Creating an efficient scanning and indexing process will save you countless hours of labor over the life of your project.

SimpleIndex is faster and easier because it is designed to perform all of the steps necessary to scan, process, verify and export images in one continuous workflow rather than requiring the user to click extra buttons each time to initiate the next step. When taken to the extreme, SimpleIndex is capable of performing all of these tasks automatically just by clicking an icon on your desktop or a link in a browser.

SimpleIndex does this by saving all of the settings for a scanning workflow to a file that can be opened just like an Office document. This file is configured by the administrator so the user doesn’t have to see any of the technical details. Very rarely does the scanning operator need to be able to change, for instance, the export file format and file naming scheme. So why do some applications show you a complicated export settings screen every time you try to save a batch? It is this attention to detail that allows SimpleIndex to process the same batch 35-75% faster than its competitors.

SimpleIndex also has the ability to pre-set index values and run jobs using the Command Line Interface. More on this design feature can be found on our Getting Started page.

Index Automation Features

The two main methods for automating indexing are Barcode Recognition and Optical Character Recognition (OCR). Barcode recognition is faster and more accurate, but your documents must contain a barcode on the document or a cover page for this to work. OCR is able to read printed data directly from the page, which means most documents can be processed as-is.

If your index data already exists in another database, SimpleIndex has features that can make use of this data to automate processing. The Index Autofill feature matches data read from barcodes or OCR to data in your database, verifying the correct value is read and populating additional search fields automatically.

Using Pre-Indexed Batches

The Pre-Index Batch feature of SimpleIndex is what enables 1-click scanning and indexing, as well as command line processing. Pre-indexing lets you set fixed values for index fields and apply them to a whole batch. These can be combined with automatic values from barcode recognition, OCR and Autofill to create fully automated batch processes that can be launched from your custom application, a desktop shortcut, scheduled server task or even linked to the scan button on your scanner.

KB Articles for Streamlined Interface

  • Command Line to Auto-close SimpleIndex
  • Command Line Sample
  • Network Scanners & Copiers
  • Instant Integration With Any Application
  • Automatic Indexing Using Existing Data
  • Automated Processing & 1-Click Interface
  • Invoice Processing with Full Page OCR
  • Indexing Solutions with Barcode Recognition
  • Reduce Click Charges for Data Capture
  • Your All-In-One Scanning & Sorting Tool
Automatic Data CaptureAutomationBarcode Recognition SoftwareBatch ScanningCommand Line InterfaceDatabaseDocument ClassificationDocument ImagingFast ScanningOCROffice PDF Text ProcessingRPAScanning SoftwareServerSolutionTWAIN & ISIS ScanningUnattendedWorkflow
Read more
No Comments

TWAIN and ISIS Scanning

Tuesday, 23 January 2018 by Simple Software
TWAIN and ISIS document scanners

SimpleIndex works with all TWAIN and ISIS document scanners.

 

Virtually all document scanners support both the TWAIN and ISIS driver standards. TWAIN is more common and is usually the only driver provided with consumer scanner models.

ISIS is the unfortunately named driver standard developed by Pixel Translations years before the acronym (which stands for “Image and Scanner Interface Specification”) had any jihadist connotations. ISIS provides a more standardized interface for high-speed scanners, and is often required to scan at the scanners rated speed.

TWAIN scanning is supported in all versions of SimpleIndex.

Support for ISIS is included with SimpleIndex Professional and available as an Add-on for other versions. ISIS is recommended for high-speed document scanners, or applications that require central management of scanner settings. ISIS driver settings are saved in your SimpleIndex job file so every user gets the exact scanner settings they need for each type of document.

 

Download document scanning and OCR software.

What Happens After You Scan?

The difference between SimpleIndex and other applications is that it fully automates the process of indexing and filing your documents once they are scanned. Use bar codes, OCR, database lookups and other features to identify keywords and metadata, organize files into folders, or populate your database and document management system.

TWAIN & ISIS Scanning Video

Since scanning happens in the meatspace there’s really not a lot to show in a screen recording. But Google really likes videos so here’s a quick preview what it looks like when you’re scanning with SimpleIndex.

Unique Book & Magazine Scanning Features

SimpleIndex streamlines the process of scanning books and magazines. Anyone who commonly scans bound material needs SimpleIndex just for this feature!

Book scanning lets you scan bound books quickly on a flatbed scanner. The user is prompted after each scan so they only need to turn the page and press “enter” to perform the next scan. 2-page scans can be automatically split vertically or horizontally to create single page images.

When scanning a typical tabloid-sized magazine that is folded down the middle, SimpleIndex‘s magazine scanning function will automatically split the images in half, reorder and rotate the pages so they appear in proper reading order when finished. This can save hundreds of hours of manual image QC, or provide your clients with a level of image quality they can’t get from anyone else.

KB Articles for TWAIN and ISIS Scanning

  • What is Document Imaging?
  • What scanners does SimpleIndex work with?
  • I have a duplex scanner how do I set up SimpleIndex to scan 2 sided documents automatically?
  • Can I scan with a Kofax Adrenaline based scanner interface?
  • I have a scanner with Virtual ReScan (VRS) that is not scanning properly. How do I solve this issue?
  • How can I change from letter to legal size documents?
  • What scanners are compatible with SimpleIndex? How do I find a list?
  • I finished scanning a batch and found a page that did not get scanned. How can I insert the missing page?
  • How do I automatically delete blank pages from duplex documents?
  • How do I configure SimpleIndex to scan documents?
Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS ScanningWorkstation
Read more
No Comments

Barcode Scanning Guide

Saturday, 13 January 2018 by Simple Software

So you want to organize your documents using barcodes? That is an excellent idea! Not only will it improve the speed and accuracy of your document management workflow, but it is easier to set up than it sounds.

The guide is written to give you real information instead of marketing, but you can follow the links links to read about the relevant features of SimpleIndex and other document management solutions on ScanStore.

Other Useful Guides

  • How to Scan Documents
  • Scanners Guide
  • OCR Guide
  • ICR Guide
  • Data Capture Guide
  • Software Review

Scanning Guides? Ain’t nobody got time for that!

Read no further! Contact our experts and we’ll configure the whole scanning process for you remotely using the demo version of SimpleIndex!

Why use barcodes in document scanning?

There are many benefits to using barcodes while scanning your documents.

Traditional scanning methods require you to scan your documents in pre-separated batches and then manually name and organize the resulting files. Barcode scanning, on the other hand, allows you to scan multiple batches in a single stack and let the software automatically name and organize the files based on the embedded barcode information. This allows you to take full advantage of your automatic document feeding scanner. After all, what’s the point of paying for a high-speed scanner if your scanning speed bottlenecks at the processing stage?

As in OCR based document scanning software, barcode scanning software uses information on the scanned images themselves to name files and place them in the appropriate folders. However, OCR can sometimes incorrectly recognize certain words and phrases, especially when you are trying to scan at lower resolutions to reduce file size and scanning time. This results in having to perform validation and correction, which slows down the process. Barcodes condense all the necessary information in a format that is much easier for computers to decipher, even at lower resolutions, with almost 100% accuracy. This allows you to reduce file size and scanning time without the cost of additional validation and correction.

What is the difference between the various types of barcodes?

Barcodes come in many standards, but they can all be grouped into two general flavors:

1D (linear) barcodes and 2D (matrix) barcodes.

Linear barcodes are composed of parallel lines of varying widths and distances from each other, such as the UPC’s that are scanned from your purchases with a laser barcode reader at most stores.

Matrix barcodes are usually square (though sometimes circular) arrangements of smaller squares, circles, or triangles, such as the QR codes that you can scan with your phone from many modern advertisements. Matrix barcodes can pack more information per unit of area than their linear counterparts, but not all software is designed to read them.

There are both advantages and disadvantages to using one standard over
another. In addition to the amount of information that can be stored and the
capability of your particular scanning software in deciphering it, some
standards have additional functions such as checksums, which automatically
validate whether or not the barcode was read correctly. A few common standards
used in the document scanning business are listed below:

  • 1D Barcode standards include:Codabar
    • 2 of 5
    • Code 39
    • Code 128
    • EAN 13
    • UPC
  • 2D Barcode standards include:
    • Aztec
    • DataMatrix
    • PDF417
    • QR Code

Where do you get barcodes for document scanning?

Now that you know a little bit about barcodes and why you should use them, you might be wondering how to apply them to your documents. There are a few different methods, depending on your situation.

If you can still edit the document, your best bet would be to use a special barcode font, which will allow you to type a string of characters or digits directly into a barcode format on your document using a regular keyboard. You can find many barcode fonts online for both download and purchase, with some that are purely decorative and others that match to a particular industry standard. We particularly recommend BarcodesInc.com as a source of a good free barcode font.

Often, files cannot be edited due to access, permission, or simply because they are already printed out. For instance, if you are scanning a backlog of files, it becomes difficult to add barcodes to the existing pages. Have no fear! You can still use barcode scanning by either applying barcode marked stickers, such as Avery lables, onto a blank area on the first page of each document or by printing out and inserting coversheets to separate the files.

With applications such as SimpleCoversheet, you can create one-off coversheets or link it up to a data source and automate creating a separator for every customer folder in your filing cabinet.

What scanner settings are best for barcode recognition?

While barcodes are naturally more accurate than text-based document management, there are still ways to ensure a higher degree of recognition. Resolution plays a part, and although barcodes are more forgiving than OCR, 300dpi is still the recommended resolution for the highest degree of accuracy. Likewise, since most barcodes encode information in the contrast between black and white areas of the page, bitonal (black-and-white) scanning is preferred over the anti-aliasing effects of greyscale and color scanning. You can also adjust the brightness and contrast options in your scanner settings to improve recognition on documents where the barcode is not being read.

What are the guidelines to ensure barcodes will be read?

The way barcodes are printed also has an effect on how easily they will be recognized. Coversheet software usually
has formatting standards built in to ensure that barcodes are printed in a way that can be recognized by scanning software.

There are both minimum and maximum sizes that barcodes can be scaled to while remaining useful – usually ranging between 80% – 200% of the suggested size. The suggested size varies by standard, but the most common width is around 1.5″. Keep in mind that there should also be at least a 0.3″ clean margin between the barcode edge and any other markings to avoid confusing the software.

The different barcode standards have varying amount of error correction built in, allowing for more and less compact barcodes with the same level of accuracy at equivalent scan settings. There are also error detection methods, such as check-sum, which act as redundancy checks by running the data through an algorithm and confirming that the result is equal to a small, easily recognized part of the barcode.

What are the limitations of reading barcodes?

As with any automated process, barcode recognition has some limitations. Different scanning applications use different barcode recognition engines, which are the prebuilt blocks of code that perform the actual recognition. As with any software, some of these engines are better and/or faster than others at the same job, and they vary in the types of barcodes that they can recognize. You must make sure that your scanning software has the capability of accurately recognizing the barcode standards you use.

Regardless of the software that you use, image quality will play a factor. While barcodes simplify the format that data is encoded in, reducing the margin for error, degraded barcode images can still cause the engine to incorrectly read the data encoded therein. Degradation can happen digitally or physically. Digital degradation can occur when an image is shrunk to a smaller resolution and then sized back up or when an image is copied too many times and thus accrues artifacts and other transcription errors. Physical degradation can occur when a printed barcode is smeared, worn, torn, or marked upon prior to scanning. Both of these alter the contrast and precise distances between parts of the barcode that determine the data that is encoded.

Bar Code ScanningBarcode OCRBarcode PrintingBarcode Reading SoftwareBarcode Recognition SoftwareBatch ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningPDF Archive Scanning SoftwarePDF Barcode RecognitionScan to DatabaseScanned Document IndexingScanning SoftwareTWAIN & ISIS Scanning
Read more
No Comments

Compare Leading Solutions

Tuesday, 07 November 2017 by dwilder

The best way to see how the SimpleIndex processing workflow compares to other leading desktop scanning solutions is to see the same process performed side-by-side in each program. Below are videos we recorded of the same batch of documents being scanned and indexed in Kofax Express™, Kodak Capture Pro™, PaperVision™ Capture Express and Office Gemini DiamondVision™. In each one we configured the software to perform the same tasks:

  • Scan a batch of 10 pages
  • Capture a 7-digit account number using Zone OCR
  • Correct any fields that fail to recognize
  • Use a database lookup to populate additional index fields
  • Export the batch to PDF files

Using our standard benchmark batch* we recorded the following processing times:

  • SimpleIndex: 0:45
  • Kodak Capture Pro: 1:50
  • Kofax Express: 2:20
  • PaperVision Capture Desktop: 3:00
  • DiamondVision: 3:20

As you will see in the videos below, SimpleIndex provides the most efficient scanning and indexing workflow of any major document capture application.

SimpleIndex™

Kodak Capture Pro™

Kofax Express™

PaperVision™ Capture Desktop

Note: This video depicts PaperVision Capture Desktop, a now discontinued software that has since been replaced by the similarly functioning updated version of PaperFlow.

Office Gemini DiamondVision™

Testing Methods

The benchmark times were recorded using all available software shortcuts, and by performing data entry and user interactions as fast as possible. The same scanner and computer hardware was used for each test. Much care was taken to ensure that each application yielded the most accurate OCR results possible given the sample documents. Unfortunately none our competitors could accurately capture the account number on all 10 pages. The extra time to correct these errors accounts for 15-30% of the difference in processing times. The difference in accuracy is due in large part to SimpleIndex‘s pattern matching OCR feature, which the other programs lack.

AutofillBatch ScanningDatabaseDocument ImagingDocument ScanningExportFast ScanningFront End ScanningImage ScanningKeyword IndexingPDFScanned Document IndexingWorkflowWorkstationZone OCR
Read more
No Comments

Contact Us Today!

Search Knowledge Base

Recent KB Articles

  • Stop/Turn Off Image Deletion when Blank is Recognized
  • Error in Scanning Batch 743
  • How do I download and utilize TaxStacker after purchasing?
  • How to emulate Server behavior in the client
  • Oracle database is slow to respond
  • SharePoint Login Issues
  • Reset SharePoint Login Information
  • Large documents (>500 pg) Slow to Process - Workaround

Feature Cloud

Clipboard OCR Oracle Scanned Document Indexing Database Contentverse Database & Retrieval Screen Scraping OCR OCR InstaDocs PDF417 Keyword Indexing Autofill Automatic Indexing Software Paperless Office Personal Document Management RegEx Bar Code Scanning Document Classification File Indexing XML Concurrent Zone OCR ODBC Metadata SQL Server Solution Workflow Document Numbering System Barcode Reading Software TWAIN MS Access Fast Scanning Classification Front End Scanning Subscription E-Mail Activation Automation Text Processing PDF Data Extraction Software Bar Codes PDF Forms OCR Scanning Required Documents Auditing Invoice Scanning Software

Online Support Options

Simple Software provides an interactive Frequently Asked Questions database and Live Support chat system, as well as free Training Videos.

How to Buy

Solutions start at just $500! Buy SimpleIndex online or from an Authorized Dealer in your area. Price List (PDF).

Authorized Dealers

Authorized DealersSimpleIndex is a great addition to any system integrator's product line. Become an Authorized Dealer.

Get a Web Demo

Get a free online demo with a scanning specialist who can configure SimpleIndex on your computer remotely.
Sign up for a demo now!

Download a Trial

SimpleIndex TrialFully functional 30-day demos are available for all Simple Software applications.
Download Now!

SimpleIndex Applications

SimpleIndex Applications See how SimpleIndex can be used in your business.
"Out-of-the-Box" Solutions
Case Studies
Common Applications
Industry-Specific Applications

© 2021 Meta Enterprises, LLC | Knoxville, Tennessee | A Family Owned Company

TOP });