SimpleIndex is designed around the idea that it is more efficient to have a scanner in every office, making imaging a part of the daily routine instead of a new company division.
SimpleIndex makes this possible by greatly reducing the cost and complexity of the capture interface and providing unique features that make it easy to implement throughout an organization. Distributed scanning is also made possible by the latest advances in fast, inexpensive desktop scanners.
By moving to distributed scanning, a company with many locations earn huge ROI on shipping costs alone – not to mention the many dedicated employees necessary in a centralized scanning operation. Even with all these savings, turnaround is still greatly improved.
SimpleIndex brings imaging into a whole new era by making it possible for small companies to afford just one and for large companies to afford one in every office.
Distributed Scanning refers to enterprise document capture that uses desktop scanners installed throughout an organization to capture documents in the time and place they are received instead of routing them to a central scanning facility.
I have a duplex scanner how do I set up SimpleIndex to scan 2 sided documents automatically?
Simplex versus Duplex scanning is a function of your scanner driver. SimpleIndex uses both TWAIN and ISIS drivers. ISIS drivers are faster for high-speed scanners and are preferred.
To configure duplex on an ISIS scanner:
1 Select “Use ISIS Driver” from the Scan menu if it is not selected
2 If this is your first time using ISIS, click “Select a Scanner” to select the driver for your scanner
3 Click Display Scanner Settings to display the ISIS driver settings
4 Find the setting for Simplex/Duplex and set appropriately. Each scanner model has a different driver interface. Refer to your scanner’s documentation if you cannot find the duplex setting.
To set the scanner settings using TWAIN:
1 Select “Use TWAIN Driver” from the Scan menu
2 If this is your first time scanning with TWAIN, click “Select a Scanner” and select your scanner
3 If “Display Scanner Settings” is not checked in the Scan menu, click it to select it
4 When you run the job, the scanner settings will be displayed prior to scanning. Find and select the duplex setting there. If you cannot find it, refer to your scanner’s documentation.
When scanning in duplex, you will want to enable automatic blank page deletion. Many scanners have this feature built-in, so check your driver settings to see if there is a blank page deletion option.
If your scanner doesn’t have blank page deletion, use the “Min File Size” setting on the Batch tab of the Options screen to enable it in SimpleIndex. This setting refers to the minimum file size (in bytes) for a page to be considered non-blank. Any file under that size will be deleted. This value varies depending on scan resolution, and does not work with uncompressed files.
- Published in TWAIN & ISIS Scanning
How can I change from letter to legal size documents?
This is done through the TWAIN or ISIS settings for your scanner. To access these settings select “Display Scanner Settings” from the “Scan” file menu. Next click the “Run Job” button and before the scanning process starts your scanners TWAIN or ISIS settings dialog box will appear.
Every TWAIN or ISIS dialog is different, but any of them have a clear option for changing page size or auto detecting page size.
- Published in TWAIN & ISIS Scanning
What scanners are compatible with SimpleIndex? How do I find a list?
SimpleIndex is compatible with any device that has a TWAIN or ISIS driver. This includes virtually all makes and models of scanner, as well as many specialty scanners, digital cameras and other devices.
In the few instances when a scanner has a proprietary driver, it can still be used with SimpleIndex by first scanning to a folder and setting SimpleIndex‘s input to “From Folder” on the Input tab.
For many high-speed scanners (over 50 pages/minute), ISIS drivers provide improved throughput versus TWAIN. It is recommended you purchase the ISIS driver option with these scanners.
ISIS drivers also let you save your scanner settings to a file that can be distributed with your SimpleIndex configuration.
You can find more information on selecting the best scanner for your specific requirements on the ScanStore Scanners Guide, as well as a wide assortment of scanners available for purchase.
- Published in TWAIN & ISIS Scanning
How do I automatically delete blank pages from duplex documents?
This is done using the “Min File Size” setting on the Batch tab. This setting uses the image file size in bytes to determine which files are blank pages. For 200dpi, compressed, black & white TIFF images (the default format used by SimpleIndex) this is usually around 2000 bytes.
Depending on your scanner settings and how much black is in your images, blank pages could be significantly larger. If you are scanning small pages the margin for error will be less. You will want to do some trial and error testing to ensure the setting is right for your images.
- Published in TWAIN & ISIS Scanning
How do I configure SimpleIndex to scan documents?
First make sure that you scanner’s TWAIN driver (found on the included CD or manufacturer website) is installed and that the scanner shows up in the ‘Scanners and Cameras’ section of the ‘Control Panel’.
On the Batch tab of Job Options change the Input Files From setting from Folder to Scanner. With this option set, the scanner automatically starts when you click the Run Job button to process a new batch.
From the Scan menu you have the option to select your scanner, set compression settings, display or hide the scanner’s TWAIN settings interface or have SimpleIndex prompt the user when the feeder is empty.
The Scan to Input Folder command in the Scan menu lets you separate the scanning from processing. Use this to scan a sample image to draw OCR zones. Images are scanned to numbered TIFF images in the designated Input Folder.
- Published in TWAIN & ISIS Scanning
Ensures All Required Documents are Scanned
Some applications have a set of standard documents that are required to be present in each batch. SimpleIndex has the ability to specify a list of required values for a field then audit each batch at the end to ensure all are present. Any missing pages may be scanned and indexed automatically from this screen as well. This feature may also be configured to allow exceptions and log a valid justification for the absent document.
This feature makes SimpleIndex the perfect front desk scanning application For example, a health care chain may have a 
list of documents they must collect from each patient in order to bill the insurance company With SimpleIndex they can image these documents at the front desk, and audit the batch automatically to ensure all the required pages are there.
Doing this not only eliminates the need for a dedicated, central scanning department to image these files, it also greatly decreases the error rate and improves collections turnaround for our example company.
KB Articles for Document Management
- Exclude Index Field from Index Log
- Turn Off Prompts and Pop Ups on Job Configurations
- Change the Font Size of Index Fields
- Large documents (>500 pg) Slow to Process - Workaround
- Regular Expression (RegEx) - Syntax or Type
- Index With Non-Latin Character Sets
- Skip to Blank Index on Save Index
- Stop Autorun When Double Clicking Configuration
- Autonumber Increment Value
- Overlap of SimpleView Viewer in SimpleIndex Display
Network Scanners & Copiers
Most digital copiers have the ability to scan a TIFF or PDF file to a shared folder on your network. However, getting an image with a recognizable filename and index fields you can search on is usually a labor intensive, if not impossible task. SimpleIndex with SimpleCoversheet provides a way for the whole office to organize documents they scan with your existing digital copiers.
SimpleIndex uses barcodes to automate the process of tagging and filing documents. This can be accomplished by embedding barcodes in the documents when they are printed, or by using SimpleCoversheet to create barcode index pages that are encoded with the filing data.
SimpleIndex can be configured to run fully unattended as a Windows service or scheduled task. It monitors the folder for new scanned files, reads the barcodes and files them accordingly. The key values from the barcodes are used to tell SimpleIndex when a new file starts, what folder to store the document in, what to name the file and other tags to use for searching.
The advantages of this approach to scanning are:
- Use your existing digital copiers instead of buying dedicated scanners
- The person creating the document is responsible for indexing it
- Scan the document and forget it
KB Articles for Network Scanners & Copiers
- Connect SimpleIndex to FTP Site
- FastImport to Disable Automatic Processing During Import
- Stop/Turn Off Image Deletion when Blank is Recognized
- Disable StopFile
- Continue with Post Process Command Line if Input Folder is Empty
- Check and Repair All PDF Files
- How do I limit the number of files pulled from the input folder?
- Can SimpleIndex read bar codes from existing PDF files?
- I have a scanner/copier that creates PDF and TIFF files and saves them to my file server. Can I use SimpleIndex to create a searchable CD/DVD from these files?
- How do you select what types of files to process?
Remote Document Capture
SimpleIndex is designed around the idea that it is more efficient to have a scanner in every office, making imaging a part of the daily routine instead of a new company division.
SimpleIndex makes this possible by greatly reducing the cost and complexity of the capture interface and providing unique features that make it easy to implement throughout an organization. Distributed scanning is also made possible by the latest advances in fast, inexpensive desktop scanners.
By moving to distributed scanning, a company with many locations earn huge ROI on shipping costs alone – not to mention the many dedicated employees necessary in a centralized scanning operation. Even with all these savings, turnaround is still greatly improved.
SimpleIndex brings imaging into a whole new era by making it possible for small companies to afford just one and for large companies to afford one in every office.
KB Articles for Remote Document Capture
- Exclude Index Field from Index Log
- Turn Off Prompts and Pop Ups on Job Configurations
- Change the Font Size of Index Fields
- Large documents (>500 pg) Slow to Process - Workaround
- Regular Expression (RegEx) - Syntax or Type
- Index With Non-Latin Character Sets
- Skip to Blank Index on Save Index
- Stop Autorun When Double Clicking Configuration
- Autonumber Increment Value
- Overlap of SimpleView Viewer in SimpleIndex Display
TWAIN and ISIS Scanning
SimpleIndex works with all TWAIN and ISIS document scanners.
Virtually all document scanners support both the TWAIN and ISIS driver standards. TWAIN is more common and is usually the only driver provided with consumer scanner models.
ISIS is the unfortunately named driver standard developed by Pixel Translations years before the acronym (which stands for “Image and Scanner Interface Specification”) had any jihadist connotations. ISIS provides a more standardized interface for high-speed scanners, and is often required to scan at the scanners rated speed.
TWAIN scanning is supported in all versions of SimpleIndex.
Support for ISIS is included with SimpleIndex Professional and available as an Add-on for other versions. ISIS is recommended for high-speed document scanners, or applications that require central management of scanner settings. ISIS driver settings are saved in your SimpleIndex job file so every user gets the exact scanner settings they need for each type of document.
What Happens After You Scan?
The difference between SimpleIndex and other applications is that it fully automates the process of indexing and filing your documents once they are scanned. Use bar codes, OCR, database lookups and other features to identify keywords and metadata, organize files into folders, or populate your database and document management system.
TWAIN & ISIS Scanning Video
Since scanning happens in the meatspace there’s really not a lot to show in a screen recording. But Google really likes videos so here’s a quick preview what it looks like when you’re scanning with SimpleIndex.
Unique Book & Magazine Scanning Features
SimpleIndex streamlines the process of scanning books and magazines. Anyone who commonly scans bound material needs SimpleIndex just for this feature!
Book scanning lets you scan bound books quickly on a flatbed scanner. The user is prompted after each scan so they only need to turn the page and press “enter” to perform the next scan. 2-page scans can be automatically split vertically or horizontally to create single page images.
When scanning a typical tabloid-sized magazine that is folded down the middle, SimpleIndex‘s magazine scanning function will automatically split the images in half, reorder and rotate the pages so they appear in proper reading order when finished. This can save hundreds of hours of manual image QC, or provide your clients with a level of image quality they can’t get from anyone else.
KB Articles for TWAIN and ISIS Scanning
- What is Document Imaging?
- What scanners does SimpleIndex work with?
- I have a duplex scanner how do I set up SimpleIndex to scan 2 sided documents automatically?
- Can I scan with a Kofax Adrenaline based scanner interface?
- I have a scanner with Virtual ReScan (VRS) that is not scanning properly. How do I solve this issue?
- How can I change from letter to legal size documents?
- What scanners are compatible with SimpleIndex? How do I find a list?
- I finished scanning a batch and found a page that did not get scanned. How can I insert the missing page?
- How do I automatically delete blank pages from duplex documents?
- How do I configure SimpleIndex to scan documents?