Manufacturers and industrial distributors buy SimpleIndex more than any other kind of business. It scans, reads and files the paper that comes with every order and every part, by PO, heat and work order number, on your own servers, with one license per workstation and no fee per page.
Your ERP runs the plant, but the proof still arrives on paper: a packing slip taped to the skid, a mill test report for every heat, a traveler that follows the job through the shop with initials at every step. Someone scans it, names it and files it, or it sits in a drawer until an auditor or a customer asks.
SimpleIndex does that part. It reads the numbers printed on each page, files the page where your people will look for it, and hands the same numbers to your ERP or quality system.
One department at a time, with the same software and its own job settings for each kind of document.
Blanket and spot POs, releases and piece-price changes from automotive customers, in each customer's own layout. SimpleIndex reads the PO number, part number, price and effective date, saves each PO as a PDF named by them, and writes the values to a file your ERP can import.
Packing slips, bills of lading and delivery tickets from the dock. The PO number is found by its pattern wherever the supplier printed it, and the whole delivery is filed under that PO.
Mill test reports and certificates of conformance. SimpleIndex reads the heat number and grade from each report and names the file by heat, so the shop can find the cert for heat 8M2907 in seconds.
A barcode with the work order number on the traveler files it, and every inspection sheet scanned behind it, in that job's folder. Maintenance work orders at plants and mine sites are read the same way and named by work order number for your maintenance system.
Receiving and in-process inspection, first article reports, nonconformance reports, calibration certificates. Searchable PDFs, filed by part, lot or job, ready for the next audit.
Vendor invoices with vendor, invoice number, date and PO number read from the page, filed next to the packing slip for the same PO.
The routine that files a delivery works on the shop floor and in sales. Here are a sample job traveler and an automotive piece-price change as SimpleIndex read them.
Sample documents made for SimpleIndex demonstrations. Adventure Works, Tailspin Motors and the other companies are made up.
Purchase orders, travelers and invoices go through the same steps with their own settings, set up once in the SimpleIndex Configuration Wizard.
At the dock, receiving scans the packing slip, the mill test reports and the certificate of conformance as one stack, with the receiving inspection sheet on top. Or the supplier's emailed PDFs go into a watched folder.
SimpleIndex tells the documents apart by their titles, finds the PO number by its pattern and reads the heat number from each mill test report. A page it cannot read stops on screen for the clerk to type the number.
Each document is saved as a searchable PDF in the PO's folder: PackingSlip, MTR named by heat number, CoC, Inspection. The index log lists every page with its PO, heat and grade.
The shop types a heat number and gets the mill cert; purchasing opens the PO folder and sees the whole delivery. The same log can feed your ERP or quality system.
Your quality team decides how scanned records fit your system. This is where SimpleIndex sits against the standards manufacturers ask about most.
A tooling manufacturer scans its work orders with SimpleIndex and reads them by OCR and barcode. A hardware distributor replaced its old scanning software with SimpleIndex for supplier invoices and receiving packing slips. A mining company reads its maintenance work orders and files each one by work order number.
SimpleIndex is installed on your own workstations and servers. Drawings, customer POs and supplier pricing stay on your network.
SimpleIndex Professional is $1,800 per workstation, including the first year of support, then $300 a year. You buy each license once, with no charge per page. The server processing add-on runs large batches unattended.
A packing slip, its mill certs and a traveler, or ten sample pages, with anything confidential blacked out.
We build a job for them and show you the result on a 20-minute call, on your own documents.
We ask what you are processing because the answer changes what we would show you.
No. It files the paper they leave behind and passes the numbers it reads to them.
Yes. Each layout gets its own zones, or SimpleIndex finds the value by its pattern anywhere on the page. One automotive customer alone can send several layouts.
Neat handwriting, often; checkmarks and initials are better caught as boxes or barcodes. Cloud engines read handwriting better than local ones, if your policy allows sending pages out.
It writes an index file or database rows that your ERP or quality system imports.
No. A license per workstation, with yearly support after the first year.
Professional covers everything on this page, including full-page OCR and automatic rotation. Barcode reading and searchable PDFs also work in Standard.
The free trial runs the full software on your own files, and our team in Knoxville can help you set up the first job.
