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  • Document Classification

Document Classification

An essential first step to processing mixed batches with many types of documents is classification. Document Classification methods quickly sort documents by type using key content and layout attributes to identify them.

The most popular document classification systems are advanced AI-based machine learning algorithms that automatically learn how to classify documents based on samples and user feedback. These systems are very powerful but also very expensive. Only large organizations processing millions of pages can justify the cost of these enterprise solutions.

SimpleIndex naturally has a simpler way to do classification based on keyword patterns in the document text. Simply create a list of document types and assign one or more unique keywords or phrases that will only appear in that document type to each. Logical operators for AND, OR and NOT prevent false matches by requiring multiple keywords for matching or excluding documents that contain certain phrases.

Keyword-based classification works for the vast majority of applications at a fraction of the cost of AI classification.

After classification, SimpleIndex can automatically launch separate document indexing workflows for each document type found in the classified batch. This is especially useful when documents have different metadata requirements or business workflows associated with them.

Document Classification Wiki Guide – how to configure and run classification workflows in SimpleIndex.

SimpleIndex Document Classification

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition)  uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes  dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage
OCR, Office PDF Document Indexing, Workflow, Workflow Software

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Recent KB Articles

  • Why are my barcodes not being recognized properly?
  • How do I configure SimpleIndex to scan documents?
  • Can SimpleIndex create searchable PDF Image+Text files with hidden text?
  • How are Simple Software products licensed?
  • I know nothing about databases. Can I still use the database and Retrieval Mode features?
  • How can I improve recognition rates for my OCR fields?
  • How can I use barcodes or blank pages as Document Separators.
  • How do I automatically delete blank pages from duplex documents?

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