Document numbering systems usually refer to bates stamping, where a sequential number is physically stamped on each page of a large group of files to assign a unique ID. These are most often found in legal applications. SimpleIndex can apply the bates number electronically to scanned images and PDF files. It can also assign document numbers with a variety of automatic counters that can use page numbers, bar codes, check marks and other triggers to increment the document number.

How can I configure SimpleIndex to perform bates stamping or page numbering for my images?

This is all done through the electronic imprinting features, which puts the desired information electronically on the output images that are saved in your output folder. This is all done in SimpleIndex by clicking ‘Options’ then going to the ‘Imprint’ tab. To implement bates stamping or page numbering click the ‘Enable imprinting’ check box and also the ‘Imprint page numbers’ check box. This is the most basic method, but there are also features which allow you to manipulate what this information is, what it looks like and where on the page it will go. The ‘Font Size’ field allows you to choose what point font you would like the imprinted value to be. The ‘Page # Length’ lets you determine how many digits you would like the page number or bates number to be. It will add leading zeros to the page number based on the number you enter into this field. This is used to keep images with page numbers in the proper order wh
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Features

SimpleIndex is the perfect solution for small business and departments looking to manage their files from a single interface, developers who don’t want to reinvent the wheel and large companies with many locations looking to decentralize their scanning. SimpleIndex organizes scanned images and electronic documents into a single document management database your employees can access on their desktops. SimpleIndex takes the labor out of document imaging by providing powerful barcode recognition and OCR search algorithms that can find index values no matter where they are on the page. By providing these essential automations for a reasonable price, we make document management affordable for anyone. The most unique automation is our OCR template and dictionary matching search algorithms. This lets you find information like date, customer name, invoice number and other information on documents with different layouts. These can even be applied to the text in Office documents and PDF fi
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