Automatic Indexing Software
Fully automate the process of indexing scanned files or electronic documents with SimpleIndex. Our automatic indexing software uses complex OCR, bar code recognition, and pattern matching to identify relevant index data automatically. Command line interface and unattended server processing enable full automation.
Learn More About SimpleIndex
What is Document Imaging?
Index With Non-Latin Character Sets
Max List Size
Is there a way to just use part of a bar code or OCR value? For example, extract “50” from the value “124450”
To do this example, create a barcode field (Field 1 for example) and a 2nd field with type “Fixed”. In the template for the 2nd field, enter %FIELD1[5,2]% to get “50” from “124450”.
%FIELD1% would get the entire value for Field #1, the barcode field. By adding the [5,2] you tell SimpleIndex to start at the 5th character (5) and take 2 characters from the value (50).
Find out more about barcode scanning on our Barcode Scanning Guide and read up on Optical Character Recognition on the SimpleOCR scanning solutions guide.
- Published in Bar Codes, OCR, Office PDF Text Processing
How do you configure a field to select from a list of possible values?
List fields are populated using a text file or database field containing the values for that list. The text file scenario will be described first. To configure a list field, go to the Index tab in the Job Options. Create a list field by selecting “List” for the field type and give it a name. In the “List File/Field” setting for this field, put the full path or UNC to the text file containing the list or click “Set” to browse to the file. If you have not created a file, you can put the path where you want the file stored here and click the “Edit” button. This will open the file in Notepad; new files will prompt you to create them. On each line of the text file you will put one of the possible values that you want to be able to select from while you are indexing with SimpleIndex. You can copy this information from another source and paste it into the text file. Save the file in Notepad and close it. The List field is now configured! To use
- Published in Indexing & UI
Can the values of 2 or more fields be combined in a single field?
Set the Type for the field that you want to store the combinded value to “Fixed”.
In the template setting for that field, you can enter the keyword %FIELD#% (where # is the field number) and the keyword will be replaced with the value of the designated field when it is saved.
For example, to combine your first 2 fields into third, inserting a comma between them, set the template for field 3 to:
%FIELD1%,%FIELD2%
- Published in Indexing & UI
Why does the word “MISSING” show up in filenames and index fields when the field is blank?
| “MISSING” is what SimpleIndex puts for any field value used as a filename or folder name and is left blank by defualt.
You can change this to whatever you want it to say when a field value is left blank. To do this go to “Job Options” then to the “Index” Tab now click “Advanced Options”. In the middle of the window you will see a box labeled “Use this value whe a field is empty” just change “DEFAULT” to whatever you want (including leaving it blank) and click OK. Now the next time you have a blank field value for a filename or folder name it will have your new message. |
- Published in Export, Indexing & UI
How do I configure the output folder and file naming scheme?
Use the Folder and Filename check boxes on the Index tab in the Job Options to indicate whether field values will be used to generate subfolders or filenames. Any field with the Folder option checked will create nested subfolders for each value in the order the fields are listed. Any field with the Filename checked will have the values concatenated to form the filename. For example, if Field 1 and Field 3 have the Folder option checked, and Field 2 and Field 3 have the Filename option checked, image filenames will be created in the format: %OUTPUTFOLDER%\Field 1\Field 3\Field 2 – Field 3.tif The Filename Separator option on the Advanced tab lets you change the ” – ” between the fields in the filename to anything you want.
- Published in Export