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SimpleIndex - Document Scanning and OCR Recognition Software

SimpleIndex - Document Scanning and OCR Recognition Software

T (865) 637-8986
Email: info@simpleindex.com

SimpleIndex by SimpleSoftware
500 W Summit Hill Dr SW # 302, Knoxville, TN 37902

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HOME > Automatic Indexing Software

Automatic Indexing Software

Fully automate the process of indexing scanned files or electronic documents with SimpleIndex. Our automatic indexing software uses complex OCR, bar code recognition, and pattern matching to identify relevant index data automatically. Command line interface and unattended server processing enable full automation.

Learn More About SimpleIndex

What is Document Imaging?

Wednesday, 31 July 2019 by aaron
Document Imaging was the more commonly used term in the early days of document scanning and OCR and refers to any system used to replicate documents used in business. It evolved from the microfilm days where it was referred to as Document Image Management. Document Imaging allows for the scanning of paper documents, as well as the processing of files saved electronically. These files are then named and saved for later searching. Other document imaging terms include automatic imaging software, best digital imaging software, best imaging software, desktop imaging software, digital document imaging, digital imaging software, document imaging download, document imaging PDF, document imaging processing, document imaging products, document imaging software, document imaging solution, document imaging solutions, document imaging systems, document imaging technologies, document imaging technology, document imaging tools, image to database, imaging resource, imaging scanning software, imaging s
Automatic Data CaptureAutomatic Indexing SoftwareAutomationDocument ClassificationDocument ImagingDocument Management SoftwareDocument ScanningImage ScanningKeyword IndexingOffice PDF Document IndexingPersonal Document ManagementQuickBooks Document ManagementRequired Documents AuditingScanned Document IndexingWorkflow
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Index With Non-Latin Character Sets

Monday, 29 July 2019 by Simple Software
By default SimpleIndex uses the ANSI character set to display and edit captured OCR data, index field values and full-text OCR. This works for all languages based on the Latin alphabet (English, French, Spanish, German, etc.) To index documents in other languages like Chinese, Japanese, Russian, Arabic and other non-Latin alphabets, set the default character set using this registry key. If the key is not set correctly then Unicode text will show up as ??????????. Use Notepad to edit the “Charset” value from the sample setting below and save it to a .reg file. Then double-click the .reg file to install (Administrator privileges required). You can download the .reg file here but you still need to edit in Notepad to set the Charset value before installing. If you are on a 32-bit operating system be sure to remove the extra “\WOW6432Node” from the registry path. [HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\SimpleIndex\Misc] “Charset”=”1” Charset
Automatic Data CaptureAutomatic Indexing SoftwareFile IndexingFull Text IndexingIndexingKeyword IndexingMetadataMicrosoft Word Data ExtractionOffice PDF Document IndexingPDF Data Extraction SoftwareScanned Document Indexing
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Max List Size

Monday, 29 July 2019 by Simple Software
If you have a field that has a list and it loads very slowly then the size of the list that it loads needs to be limited. You first open the Registry or regedit.  Then you find this location:  Computer\HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\SimpleIndex\Misc Then you right click in the space to the right and select New>String Value Then you name this new entry this:  MaxListSize Then you double click on it and set the size of the list that it loads.  We suggest somewhere between 1000 and 5000
Automatic Indexing SoftwareFile IndexingIndexingKeyword IndexingMetadataScanned Document Indexing
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Is there a way to just use part of a bar code or OCR value? For example, extract “50” from the value “124450”

Wednesday, 28 February 2018 by dwilder

To do this example, create a barcode field (Field 1 for example) and a 2nd field with type “Fixed”. In the template for the 2nd field, enter %FIELD1[5,2]% to get “50” from “124450”.

%FIELD1% would get the entire value for Field #1, the barcode field. By adding the [5,2] you tell SimpleIndex to start at the 5th character (5) and take 2 characters from the value (50).

Find out more about barcode scanning on our Barcode Scanning Guide and read up on Optical Character Recognition on the SimpleOCR scanning solutions guide.

Automatic Data CaptureAutomatic Indexing SoftwareBar Code ScanningBar CodesBarcode OCRBarcode Reading SoftwareBarcode Recognition SoftwareClipboard OCRDocument ImagingDocument ScanningImage ScanningInvoice OCRKeyword IndexingOCROCR Form ProcessingOCR ScanningOffice PDF Document IndexingPDF Barcode RecognitionPDF417QR CodeQuickBooks Document ManagementScanned Document IndexingScreen Scraping OCRScreenshot OCRZone OCR
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  • Published in Bar Codes, OCR, Office PDF Text Processing
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How do you configure a field to select from a list of possible values?

Wednesday, 28 February 2018 by dwilder

List fields are populated using a text file or database field containing the values for that list. The text file scenario will be described first. To configure a list field, go to the Index tab in the Job Options. Create a list field by selecting “List” for the field type and give it a name. In the “List File/Field” setting for this field, put the full path or UNC to the text file containing the list or click “Set” to browse to the file. If you have not created a file, you can put the path where you want the file stored here and click the “Edit” button. This will open the file in Notepad; new files will prompt you to create them. On each line of the text file you will put one of the possible values that you want to be able to select from while you are indexing with SimpleIndex. You can copy this information from another source and paste it into the text file. Save the file in Notepad and close it. The List field is now configured! To use

AutofillAutomatic Indexing SoftwareAutomationCSVDatabaseDatabase & RetrievalExportFile IndexingIndexingIntegrationKeyword IndexingMetadataMS AccessMySQLODBCOffice PDF Document IndexingOracleRecords ManagementScanned Document IndexingServerSharePoint ScanningSQL ServerWorkflow
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  • Published in Indexing & UI
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Can the values of 2 or more fields be combined in a single field?

Wednesday, 28 February 2018 by dwilder

Set the Type for the field that you want to store the combinded value to “Fixed”.

In the template setting for that field, you can enter the keyword %FIELD#% (where # is the field number) and the keyword will be replaced with the value of the designated field when it is saved.

For example, to combine your first 2 fields into third, inserting a comma between them, set the template for field 3 to:
%FIELD1%,%FIELD2%

Automatic Indexing SoftwareFile IndexingFull Text IndexingIndexingKeyword IndexingMetadataMicrosoft Word Data ExtractionOffice PDF Document IndexingPDF Data Extraction SoftwareScanned Document Indexing
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  • Published in Indexing & UI
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Why does the word “MISSING” show up in filenames and index fields when the field is blank?

Wednesday, 28 February 2018 by dwilder
“MISSING” is what SimpleIndex puts for any field value used as a filename or folder name and is left blank by defualt.

You can change this to whatever you want it to say when a field value is left blank. To do this go to “Job Options” then to the “Index” Tab now click “Advanced Options”. In the middle of the window you will see a box labeled “Use this value whe a field is empty” just change “DEFAULT” to whatever you want (including leaving it blank) and click OK. Now the next time you have a blank field value for a filename or folder name it will have your new message.

Automatic Indexing SoftwareFile IndexingIndexingKeyword IndexingMetadataOffice PDF Document IndexingPDF Data Extraction SoftwareScanned Document Indexing
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  • Published in Export, Indexing & UI
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How do I configure the output folder and file naming scheme?

Wednesday, 28 February 2018 by dwilder

Use the Folder and Filename check boxes on the Index tab in the Job Options to indicate whether field values will be used to generate subfolders or filenames. Any field with the Folder option checked will create nested subfolders for each value in the order the fields are listed. Any field with the Filename checked will have the values concatenated to form the filename. For example, if Field 1 and Field 3 have the Folder option checked, and Field 2 and Field 3 have the Filename option checked, image filenames will be created in the format: %OUTPUTFOLDER%\Field 1\Field 3\Field 2 – Field 3.tif The Filename Separator option on the Advanced tab lets you change the ” – ” between the fields in the filename to anything you want.

Automatic Data CaptureAutomatic Indexing SoftwareFile IndexingFull Text IndexingIndexingKeyword IndexingMetadataMicrosoft Word Data ExtractionOffice PDF Document IndexingPDF Data Extraction SoftwareScanned Document Indexing
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  • Published in Export
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Automatic Indexing Using Existing Data

Wednesday, 24 January 2018 by Simple Software
Automatic Indexing Using Existing Data The Autofill feature of SimpleIndex is an easy way to associate many index fields with one document without retyping data that already exists in another database. Autofill uses a database lookup to retrieve records that match a key value entered by the user. Blank index fields are then filled in automatically with the data from this lookup. The result is a document database with many different possible search fields, of which only one needed to be entered during scanning. The key field may be typed by the user, or it may be read from the document automatically using barcode recognition or OCR. The lookup is performed either when the user changes this field or when the index values are saved. If the lookup finds multiple matching records, the user will be notified and the first set of values will be used by default. When used with pre-index batches, key information can be read automatically from barcodes or OCR and matched to database records with
1-Click ProcessingAutofillAutomatic Data CaptureAutomatic Indexing SoftwareAutomationBarcode Recognition SoftwareDatabaseFile IndexingFull Text IndexingIndexingKeyword IndexingMetadataMicrosoft Word Data ExtractionOCROffice PDF Document IndexingPDF Data Extraction SoftwareScanned Document IndexingScanning Software
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