Simple Software SimpleCoversheet – Barcode Coversheet Printer

Purchase the FULL version to get advanced features like command line integration, batch printing and server-based PDF creation.

Typical SimpleCoversheet usage scenarios include:

    • Network scanners, digital copiers & MFPs
      Anyone can print a barcode coversheet, place it on the document and scan it on a shared network device. The document is processed and filed automatically by SimpleIndex, so users need no scanning software or training.
    • Backfile conversions
      Service bureaus and scanning departments documents often need to scan old files that are organized and correspond to data from another application, such as a customer database. SimpleCoversheet can connect to the database and print coversheets for each file. These are placed in front of the files during preparation, eliminating all manual indexing from the process.
    • Web-based coversheet printing

Web applications can use SimpleCoversheet to generate PDF barcode pages that users can print without having to install any software on their computer.

  • Company scanning departments
    Coversheets are a great way to ensure that the person who indexes a document is the person that knows the most about how it should be filed. Users simply print a coversheet and place it on the document before it is sent to the scanning department. This puts indexing in the hands of the person that created the document and removes all manual data entry from the scanning process.
  • Document separation & quality control
    Create generic coverpages with a fixed barcode that is used to indicate document breaks and automatically group together multi-page files. These can be printed in bulk and used whenever documents are scanned. Handprint field labels can also be added and filled out by scanner operators for quality control purposes. These can collect information like who prepped a document, who scanned it, when it was scanned, batch IDs and other tracking data.

Network Scanners & Copiers

Most digital copiers have the ability to scan a TIFF or PDF file to a shared folder on your network. However, getting an image with a recognizable filename and index fields you can search on is usually a labor intensive, if not impossible task. SimpleIndex with SimpleCoversheet provides a way for the whole office to organize documents they scan with your existing digital copiers. SimpleIndex uses barcodes to automate the process of tagging and filing documents. This can be accomplished by embedding barcodes in the documents when they are printed, or by using SimpleCoversheet to create barcode index pages that are encoded with the filing data. SimpleIndex can be configured to run fully unattended as a Windows service or scheduled task. It monitors the folder for new scanned files, reads the barcodes and files them accordingly. The key values from the barcodes are used to tell SimpleIndex when a new file starts, what folder to store the document in, what to name the file a
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Indexing Solutions with Barcode Recognition

Barcode recognition is the most efficient way to capture index data printed on documents. If you are unfamiliar with the use of barcodes in document scanning, you can learn more about barcodes in our Barcode Scanning Guide, but if you want to know more about barcode use with SimpleSoftware products, read on. Your browser does not support the video tag. Some documents already have key information in barcode format on them. In many cases adding a barcode to a document is as simple as changing or adding a font. Adding barcodes to new documents is preferable as all the index data is on the document at the time it is created and in a format that can be read with near 100% accuracy. As an alternative to placing barcodes on the individual documents, it is possible to print out a barcode cover page and place it on the file before it is scanned. The SimpleCoversheet application was designed to make this easy by providing a simple interface for selecting index values and printing a standard
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