Simple Software SimpleCoversheet – Barcode Coversheet Printer
Purchase the FULL version to get advanced features like command line integration, batch printing and server-based PDF creation.
Typical SimpleCoversheet usage scenarios include:
- Network scanners, digital copiers & MFPs
Anyone can print a barcode coversheet, place it on the document and scan it on a shared network device. The document is processed and filed automatically by SimpleIndex, so users need no scanning software or training. - Backfile conversions
Service bureaus and scanning departments documents often need to scan old files that are organized and correspond to data from another application, such as a customer database. SimpleCoversheet can connect to the database and print coversheets for each file. These are placed in front of the files during preparation, eliminating all manual indexing from the process. - Web-based coversheet printing
- Network scanners, digital copiers & MFPs
Web applications can use SimpleCoversheet to generate PDF barcode pages that users can print without having to install any software on their computer.
- Company scanning departments
Coversheets are a great way to ensure that the person who indexes a document is the person that knows the most about how it should be filed. Users simply print a coversheet and place it on the document before it is sent to the scanning department. This puts indexing in the hands of the person that created the document and removes all manual data entry from the scanning process. - Document separation & quality control
Create generic coverpages with a fixed barcode that is used to indicate document breaks and automatically group together multi-page files. These can be printed in bulk and used whenever documents are scanned. Handprint field labels can also be added and filled out by scanner operators for quality control purposes. These can collect information like who prepped a document, who scanned it, when it was scanned, batch IDs and other tracking data.
Indexing Solutions with Barcode Recognition
Barcode recognition is the most efficient way to capture index data printed on documents. If you are unfamiliar with the use of barcodes in document scanning, you can learn more about barcodes in our Barcode Scanning Guide, but if you want to know more about barcode use with SimpleSoftware products, read on.
Some documents already have key information in barcode format on them. In many cases adding a barcode to a document is as simple as changing or adding a font. Adding barcodes to new documents is preferable as all the index data is on the document at the time it is created and in a format that can be read with near 100% accuracy.
As an alternative to placing barcodes on the individual documents, it is possible to print out a barcode cover page and place it on the file before it is scanned. The SimpleCoversheet application was designed to make this easy by providing a simple interface for selecting index values and printing a standard coversheet that contains these values in barcode format.
Barcode recognition can also be useful when you have documents with a variable number of pages that will all receive the same index values. If it is not possible to generate an indexed coversheet for these at the time they are created, a generic barcode coversheet can be used to separate the scanned images into multi-page files, one for each document. A second process can then be used to index these images one file at a time instead of one page at a time, greatly increasing throughput.
Barcode Recognition Features
With SimpleIndex Barcode you can:
- Read barcodes printed on scanned paper documents
- Read barcodes embedded in PDF files
- Automatically rename files based on barcodes
- Export barcode data to CSV file or any database
- Separate multi-page documents with cover pages
- Recognize 2D formats like PDF417, DataMatrix, Aztec and QR Code
- Recognize 30 different 1D barcode formatsCode 39, Codabar, UPC, Code 128, EAN 13, 2 of 5, etc.
- Recognize postal barcodes like Planet, PostNet, Royal Post and Australian Post
- Lookup barcode values in a database for additional data
- Complete list of document scanning & indexing features
With SimpleCoversheet you can:
- Create barcode coversheets for use with SimpleIndex and other scanning applications
- Print barcodes on Avery label templates that can be applied to documents
- Affordably enable every employee to print barcodes
- Create coversheets that allow SimpleIndex to automatically index and file documents
- Enable scanning and indexing from MFPs, network scanners and digital copiers
- Perform “mail merge” with barcodes to print many coversheets at once
- Supports many 1D and 2D barcode formats
KB Articles for Barcode Recognition
- Turn On Replacement Characters for Barcodes
- Regular Expression (RegEx) - Syntax or Type
- Autonumber Increment Value
- What are some other terms for Bar Code Scanning Software?
- Can SimpleIndex read bar codes from existing PDF files?
- I cannot recognize PDF417 or QR Code bar codes. What does "Advanced "Only" mean?
- Can I split TIFF or PDF files based on barcodes as a separator and also name the file with the barcode value?
- Will SimpleIndex read multiple barcodes on a page and save the value to the appropriate index field?
- Is there a way to just use part of a bar code or OCR value? For example, extract "50" from the value "124450"
- How can I delete the barcode or blank page cover/separator sheet that I don't need to save?
How to activate SimpleCoverSheet?
SimpleCoversheet Option A – New SimpleIndex Installation:
If you are installing SimpleCoversheet on the Windows computer for the first time first download SimpleIndex from the SimpleIndex Demo Installation Link.
Once the SimpleIndex software has been downloaded install the software from the downloaded installation file.
During the installation process you will be asked to enter your Serial Code or Serial Codes.
Single Serial Code:
Multiple Serial Codes (separate with a comma):
After you have entered your Serial Code(s) click Next to move through the installation process.
Once the installation is complete you will receive the following Window:
SimpleCoverhseet Option B – SimpleCoversheet Already Installed:
If you have already installed the SimpleCoversheet software then all you need to do is Activate the demo.
Click the SimpleCoversheet icon from the SimpleIndex software or from your Windows Start menu.
Enter your Serial Number into the “Enter Serial Number to Activate” field in the Activation Window.
Click the Activate button to activate the license.
You will receive a confirmation that the license was properly activated and your license type will be displayed next to the “License Type:” section of the Activation Window.
SimpleCoversheet Option C – SimpleCoversheet Installed on Computer Not Connected to the Internet:
If you would like to install SimpleCoversheet on a computer that doesn’t have an internet connection an Offline Activation will need to be done.
First fully install the SimpleCoversheet software without activation.
Click the SimpleCoversheet icon from the SimpleIndex software or from your Windows Start menu.
Enter your Serial Number into the “Enter Serial Number to Activate” field in the Activation Window.
Click the “Offline Activation” button.
Click OK in the “SimpleCoverSheet Offline Activation” window, which asks you to call or email for an Offline Activation.
Select the license version that you ordered in the “SimpleCoversheet Version” drop down.
Then either call (865) 637-8986 option 2 or email support@simpleindex.com with the Authorization Request Code. We will the provide you with the Activation Key.
Enter the Activation Key and then click the Offline Activation button.
Network Scanners & Copiers
Most digital copiers have the ability to scan a TIFF or PDF file to a shared folder on your network. However, getting an image with a recognizable filename and index fields you can search on is usually a labor intensive, if not impossible task. SimpleIndex with SimpleCoversheet provides a way for the whole office to organize documents they scan with your existing digital copiers.
SimpleIndex uses barcodes to automate the process of tagging and filing documents. This can be accomplished by embedding barcodes in the documents when they are printed, or by using SimpleCoversheet to create barcode index pages that are encoded with the filing data.
SimpleIndex can be configured to run fully unattended as a Windows service or scheduled task. It monitors the folder for new scanned files, reads the barcodes and files them accordingly. The key values from the barcodes are used to tell SimpleIndex when a new file starts, what folder to store the document in, what to name the file and other tags to use for searching.
The advantages of this approach to scanning are:
- Use your existing digital copiers instead of buying dedicated scanners
- The person creating the document is responsible for indexing it
- Scan the document and forget it
KB Articles for Network Scanners & Copiers
- Connect SimpleIndex to FTP Site
- FastImport to Disable Automatic Processing During Import
- Stop/Turn Off Image Deletion when Blank is Recognized
- Disable StopFile
- Continue with Post Process Command Line if Input Folder is Empty
- Check and Repair All PDF Files
- How do I limit the number of files pulled from the input folder?
- Can SimpleIndex read bar codes from existing PDF files?
- I have a scanner/copier that creates PDF and TIFF files and saves them to my file server. Can I use SimpleIndex to create a searchable CD/DVD from these files?
- How do you select what types of files to process?