OMR Document Separation

SimpleIndex includes a unique use for mark recognition that can save you thousands on document separator pages. One of the most labor-intensive parts of scanning multi-page files is detecting where one document ends and the next one starts. Traditionally this has been done with blank pages (which doesn’t work with 2-sided documents) or barcodes and patch codes (which must be printed). All of these solutions require someone to insert a piece of paper between each document before scanning, wasting time, money, and paper.

• Using the OMR feature in SimpleIndex, create a checkmark field in the upper-left corner of the page.
• Create an Autonumber field that increments a document number each time the checkmark is found.
• Use this job file to scan and separate documents into multi-page files.
• Create a 2nd job file to index the multi-page files.
• Use the Post-Process feature to run the two jobs consecutively.

When prepping files, simply take a felt tip pen and put a small mark the upper-left corner on the first page of each new document. This can be done very quickly, creates no additional paper and has a negligible effect on scan quality.