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SimpleIndex

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OMR Document Separation

SimpleIndex includes a unique use for mark recognition that can save you thousands on document separator pages. One of the most labor-intensive parts of scanning multi-page files is detecting where one document ends and the next one starts. Traditionally this has been done with blank pages (which doesn’t work with 2-sided documents) or barcodes and patch codes (which must be printed). All of these solutions require someone to insert a piece of paper between each document before scanning, wasting time, money, and paper.

  • Using the OMR feature in SimpleIndex, create a checkmark field in the upper-left corner of the page.
  • Create an Autonumber field that increments a document number each time the checkmark is found.
  • Use this job file to scan and separate documents into multi-page files.
  • Create a 2nd job file to index the multi-page files.
  • Use the Post-Process feature to run the two jobs consecutively.

When prepping files, simply take a felt tip pen and put a small mark the upper-left corner on the first page of each new document. This can be done very quickly, creates no additional paper and has a negligible effect on scan quality.

Indexing Solutions with Barcode Recognition

Monday, 14 November 2022 by Simple Software

Barcode recognition is the most efficient way to capture index data printed on documents. If you are unfamiliar with the use of barcodes in document scanning, you can learn more about barcodes in our Barcode Scanning Guide, but if you want to know more about barcode use with SimpleSoftware products, read on.
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Some documents already have key information in barcode format on them. In many cases adding a barcode to a document is as simple as changing or adding a font. Adding barcodes to new documents is preferable as all the index data is on the document at the time it is created and in a format that can be read with near 100% accuracy.

As an alternative to placing barcodes on the individual documents, it is possible to print out a barcode cover page and place it on the file before it is scanned. The SimpleCoversheet application was designed to make this easy by providing a simple interface for selecting index values and printing a standard coversheet that contains these values in barcode format.

Barcode recognition can also be useful when you have documents with a variable number of pages that will all receive the same index values. If it is not possible to generate an indexed coversheet for these at the time they are created, a generic barcode coversheet can be used to separate the scanned images into multi-page files, one for each document. A second process can then be used to index these images one file at a time instead of one page at a time, greatly increasing throughput.

Barcode Recognition Features

With SimpleIndex Barcode you can:

  • Read barcodes printed on scanned paper documents
  • Read barcodes embedded in PDF files
  • Automatically rename files based on barcodes
  • Export barcode data to CSV file or any database
  • Separate multi-page documents with cover pages
  • Recognize 2D formats like PDF417, DataMatrix, Aztec and QR Code
  • Recognize 30 different 1D barcode formatsCode 39, Codabar, UPC, Code 128, EAN 13, 2 of 5, etc.
  • Recognize postal barcodes like Planet, PostNet, Royal Post and Australian Post
  • Lookup barcode values in a database for additional data
  • Complete list of document scanning & indexing features

With SimpleCoversheet you can:

  • Create barcode coversheets for use with SimpleIndex and other scanning applications
  • Print barcodes on Avery label templates that can be applied to documents
  • Affordably enable every employee to print barcodes
  • Create coversheets that allow SimpleIndex to automatically index and file documents
  • Enable scanning and indexing from MFPs, network scanners and digital copiers
  • Perform “mail merge” with barcodes to print many coversheets at once
  • Supports many 1D and 2D barcode formats

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition)  uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes  dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

KB Articles for Barcode Recognition

  • Turn On Replacement Characters for Barcodes
  • Regular Expression (RegEx) - Syntax or Type
  • Autonumber Increment Value
  • What are some other terms for Bar Code Scanning Software?
  • Can SimpleIndex read bar codes from existing PDF files?
  • I cannot recognize PDF417 or QR Code bar codes. What does "Advanced "Only" mean?
  • Can I split TIFF or PDF files based on barcodes as a separator and also name the file with the barcode value?
  • Will SimpleIndex read multiple barcodes on a page and save the value to the appropriate index field?
  • Is there a way to just use part of a bar code or OCR value? For example, extract "50" from the value "124450"
  • How can I delete the barcode or blank page cover/separator sheet that I don't need to save?
1-Click Processing, Bar Code Scanning, Barcode Printing, Barcode Recognition Software, Command Line Interface, CSV, File Indexing, Patch Code, PDF, PDF417, QR Code, Scanning Coversheet, Scanning Software, SimpleCoversheet, Unattended, Unattended Processing, Watermark PDF Files, Workflow Software
1-Click ProcessingBar Code ScanningBarcode PrintingBarcode Recognition SoftwareCommand Line InterfaceCSVFile IndexingPatch CodePDFPDF417QR CodeScanning CoversheetScanning SoftwareSimpleCoversheetUnattendedUnattended ProcessingWatermark PDF FilesWorkflow Software
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Barcode Reading Software Invoice Scanning Software PDF MySQL PDF Forms TWAIN Scanning Software Scanning Coversheet Workflow Software Contentverse Database Autofill TIFF PDF Annotations PDF Compression Fill PDF Forms Database Unattended Processing Imprinting & Watermarking Scanned Document Indexing Read PDF Forms PDF Bookmarking Office PDF Text Processing TWAIN & ISIS Scanning Imprinting Text Processing Bar Code Printing Patch Code Document Capture Solution Document Imaging Search PDF417 Business Process Automation Keyword Indexing Optical Character Recognition File Indexing XSLT Data Conversion Software Full Text Indexing Office PDF Document Indexing PaperVision Watermark PDF Files Front End Scanning ISIS Driver Paperless Office Unattended SharePoint Scanning TWAIN

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