Searchable PDF OCR with SimpleIndexSimpleIndex lets you create searchable PDF documents from scanned images using OCR to convert the pages to text and overlay it on the original scan. This creates a unique scanned document that’s fully searchable and lets you highlight and copy text, while preserving the original page formatting for readability.

Unlike other basic OCR applications, SimpleIndex also lets you automatically tag and organize documents using keywords identified with pattern matching, database lookups or bar codes. Structured data can be used to populate a database, document management system, SharePoint and other repositories.

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SimpleIndex 11 – More Than “Just an Update”

We almost switched to Roman Numerals, it’s that big of a deal The most significant update in years, SimpleIndex 11 introduces major new features like handwriting recognition and email processing, while optimizing existing features to dramatically improve processing speeds for large batches and files. Some more major new features are: Get the full list of new features and fixes on the SimpleIndex Wiki.
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SimpleIndex 11.4 Release Notes

SimpleIndex 11.4 new version, adds major new features like an easy option to customize what emails need to be processed from email boxes by setting dates and subfolders and automatically updating them each time these emails are processed. Additionally, ChatGPT integration was added. This allows you to extract index values and text from any document
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Take control of Sales Tax exemption forms

Automatically fill and file sales tax forms Ben Franklin once noted, “…nothing is certain except death and taxes.” In the case of state sales taxes, they may be unavoidable, but managing your customers’ sales tax exemption forms and making sure you’ve sent current exemption certificates to your vendors doesn’t have to feel like a terminal
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Barcode OCR: split, name and file documents by the barcodes on them.

Split and file documents by barcode
A barcode is the one index value that reads with near-100% accuracy. SimpleIndex reads barcodes on scanned pages and inside PDFs, uses them to split a stack into separate documents, and names and files each one by what the barcode says. Barcode recognition is included in both editions, so for a barcode job Standard at
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Automated Processing & 1-Click Interface

SimpleIndex® 1-click scanning and indexing is enabled with its command line interface. SimpleIndex job files can be saved and opened just like a Word document. When you open a job file, SimpleIndex begins processing a new batch automatically. Scanning, processing (OCR, barcodes, database autofill, etc) and export happen in sequence with no further input from
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Command Line Arguments

Please refer to the Wiki Documentation for the complete Command Line Interface reference. In addition to running a particular SimpleIndex Job Configuration with a command line script, other features might be required. This could be stopping dialogs from turning on, suppressing dialog boxes or passing the input or output folder to the Job. Below you
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Set Job Timeout on Server Processing Job Configurations

Please refer to the Wiki Documentation for the complete Unattended Processing reference. Certain Job Configurations when running as a service will stop in the middle of processing the batch. There won’t be an error in the Windows Event Viewer or in the SimpleIndex Processing Log that indicate what the issue. This can be fixed in many cases by setting
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Process Monitor/ProcMon Instructions

Please refer to the Wiki Documentation for the complete Processing and User Interface reference. In some cases there will be errors with SimpleIndex or issues without errors that are too general to get the information needed to fix the issue easily. When this happens a very detailed log is needed to determine what exact processes
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FastImport to Disable Automatic Processing During Import

Please refer to the Wiki Documentation for the complete Fast Import Interface reference. SimpleIndex has a variety of processing functions that automatically happen behind the scenes when importing documents to improve the quality and functionality of the images and processing capabilities of the software. On some occasions these extra processing functions cause delays and conflicts or aren’t
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Command Line Sample

Please refer to the Wiki Documentation for the complete Command Line Interface reference. When using the Simple Software products it can be beneficial to run the software from a command line script. With this you can run other Simple Software Job configurations or Windows Batch Files (.bat) or Task Manager or other command line methods automatically. You
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Regular Expression (RegEx) – Syntax or Type

Please refer to the Wiki Documentation for the complete Regular Expressions reference. SimpleIndex uses the .NET regular expressions library. .NET uses the JavaScript/ECMAScript regular expression syntax format. For more information see the Regular Expressions Wiki Page.
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Check and Repair All PDF Files

Please refer to the Wiki Documentation for the complete PDF reference. You can set SimpleIndex to assume that it needs to check every PDF file and fix it. Go to this location in the Windows Registry: Computer\HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\SimpleIndex\Misc Create a New String Value called “FixAllPDF” and set the value to 1
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Keep Pages in Original Order when Bookmarking

If you want to keep all the pages in the same order that they were imported, even though they all go with different bookmarks then do the following. 1.  Open the configuration in Notepad.2.  Search for <BOOKMARK_PAGE_ORDER>3.  Change this line from “false” to “true”:  <BOOKMARK_PAGE_ORDER>true</BOOKMARK_PAGE_ORDER>4.  Save and close.
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Is it possible to search for and retrieve documents with Windows desktop search?

Please refer to the Wiki Documentation for the complete Searchable PDF reference. Windows Search works great with SimpleIndex because all index data can be saved to the folder and file names as well as the file properties, and OCR text can be saved to hidden layers in PDF files. Windows Search will read all of these elements
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How much do Simple Software products cost?

Click here for the latest pricing and online ordering information. You can also purchase full service solutions from one of our Authorized Dealers. Click here for a PDF version of the price list and a feature matrix that shows which features are included in each version. All applications are activated online by entering a serial
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I’m using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?

Please refer to the Wiki Documentation for the complete Full-Page OCR reference. SimpleIndex version 7 solves this problem with the incorporation of the FineReader OCR engine. Full text in PDFs will now flow with the formatting of the PDF. Legacy Versions: SimpleIndex can also be used with other OCR applications and servers to improve accuracy, formatting and
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  • Published in OCR
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How do you train the OCR engine for better accuracy?

Training has been removed with version 7 due to the addition of the ABBYY FineReader OCR engine.
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  • Published in OCR
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How do you configure full text searching in Retrieval mode?

Please refer to the Wiki Documentation for the complete Database Settings reference. On the Database tab there dropdown in the lower portion of the panel for Full Text OCR Field. Put the name of the field that will store the full-text data there. This must be configured both for Insert and Retrieval mode configurations. The database field
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How do you configure OCR to read index information from MS Office or PDF documents?

SimpleIndex can just read
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How can I improve recognition rates for my OCR fields?

There are several things you can do to improve accuracy for OCR. Scan at 300dpi, black & white for best results. Adjust the scan settings to remove background noise and improve the definition of characters. For Zone OCR, field recognition can often vary based on the surrounding white space and text in the zone. Try
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  • Published in OCR
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