SimpleInvoice is a preconfigured solution that uses the OCR and dictionary matching functionality of the SimpleIndex scanning and indexing software to automatically scan, name, and organize incoming invoices into your chosen folder structure of searchable PDF files.

SimpleInvoice requires minimal configuration to get started. It comes with everything you need to index most common invoice styles. The customer and vendor lists, as well as your particular Purchase Order and Invoice number styles, can be customized for your company.

Use SimpleInvoice to:

  • Automatically receive and enter invoices in your accounting software, especially QuickBooks
  • Create full-text searchable invoice files
  • Create an organized filing system for archiving invoices
  • Quickly find specific invoices based on vendor, date, invoice number and other index fields

SimpleIndex 10.1 with Textract!

Amazon AWS Textract Cloud OCR Batch Processing

SimpleIndex 10.1 is now available, and it adds a huge new feature — Amazon Textract!

The Cloud OCR License adds the Amazon AWS Textract Cloud OCR engine to SimpleIndex, unlocking a bunch of great new capabilities:

  • The highest OCR accuracy of any available engine, using Amazon’s massive machine learning model
  • Handprint recognition, including unconstrained and cursive writing
  • Automatic form field extraction
  • Accounts Payable Invoices and Receipts extraction
  • Pay-as-you-go licensing

The form field extraction feature is pretty amazing. It locates any labeled field on the page and its corresponding value regardless of the page layout, even if the value is handwritten. It makes SimpleIndex able to do jobs that once required enterprise data capture software like Kofax, AnyDoc, or ReadSoft, but at a fraction of the price!

SimpleIndex works with your existing AWS account. For standard OCR it costs about $0.01 per page, for invoices and forms it is about $0.065 per page. This price can vary by region.

Download SimpleIndex 10.1

Wiki: How to configure and use Textract with SimpleIndex

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Accounts Payable Automation with RPA

In just a few clicks, you can an inbox full of invoices to data entered into QuickBooks Online (or any other accounting system) with SimpleIndex and Astro RPA.

The first step is to run our SimpleInvoice job to capture the data from your invoices. Then, with one more click, fire up the robot and grab a cup of coffee while it takes over the job of entering the vendor names, invoice numbers, dates, dollar amounts and expense categories into your QuickBooks Online company file.

Both processes require minimal configuration to get started, so an hour or two of configuration replaces endless time spent manually entering your bills into QuickBooks. End the tedium. It’s why we created robots, right?

Use SimpleInvoice and a Astro RPA robot to:

  • Automatically process and capture the data from your invoices
  • Enter the data into any accounting system (QuickBooks, Xero, FreshBooks, NetSuite, etc.)
  • Brew and drink instead of copy and paste

SimpleInvoice comes with any SimpleIndex license. Our Accounts Payable Automation Bot can be added and customized for your accounting software and workflow.

If your invoice workflow requires line item capture, GL coding, or other advanced features, check out these Enterprise Invoice Processing solutions.

Of course, you can create a similar AP automation bot using any RPA platform, such as UiPath, BluePrism, Automation Anywhere, or any other. The SimpleIndex command-line interface is supported by all of them. But Astro RPA is the most affordable, and allows you to re-use our already configured bots.

Some initial setup is required, and we can help you out with that too. Our Professional Services department can have you up and running in just a couple of hours.

Please Contact Us to find out more about automating your data entry time thieves with robots made in Astro RPA!

Learn More:

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SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
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SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

FAQ Related to Invoice Processing

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Can SimpleQB be used to scan in receipts and invoices which are then matched to the files kept in the QuickBooks System?

Please refer to the Wiki Documentation for the complete SimpleQB reference.

Yes, That is exactly what SimpleQB was designed to do.

SimpleQB uses the information from your QuickBooks documents to file images under the appropriate customer/vendor, document type, document number and date. Simply pull up the corresponding file in QuickBooks and click scan!

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