Automatically identify key information needed to tag documents with metadata for searching. Apply metadata to file properties, Title, Subject, Author, Keywords and Description tags in PDF files, MS Office documents and NTFS file system properties. Read and write EXIF data in image files. Populate metadata in SharePoint and other content management systems.
List fields are populated using a text file or database field containing the values for that list. The text file scenario will be described first. To configure a list field, go to the Index tab in the Job Options. Create a list field by selecting “List” for the field type and give it a name. In the “List File/Field” setting for this field, put the full path or UNC to the text file containing the list or click “Set” to browse to the file. If you have not created a file, you can put the path where you want the file stored here and click the “Edit” button. This will open the file in Notepad; new files will prompt you to create them. On each line of the text file you will put one of the possible values that you want to be able to select from while you are indexing with SimpleIndex. You can copy this information from another source and paste it into the text file. Save the file in Notepad and close it. The List field is now configured! To use
Set the Type for the field that you want to store the combinded value to “Fixed”.
In the template setting for that field, you can enter the keyword %FIELD#% (where # is the field number) and the keyword will be replaced with the value of the designated field when it is saved.
For example, to combine your first 2 fields into third, inserting a comma between them, set the template for field 3 to:
|“MISSING” is what SimpleIndex puts for any field value used as a filename or folder name and is left blank by defualt.
You can change this to whatever you want it to say when a field value is left blank. To do this go to “Job Options” then to the “Index” Tab now click “Advanced Options”. In the middle of the window you will see a box labeled “Use this value whe a field is empty” just change “DEFAULT” to whatever you want (including leaving it blank) and click OK. Now the next time you have a blank field value for a filename or folder name it will have your new message.
Use the Folder and Filename check boxes on the Index tab in the Job Options to indicate whether field values will be used to generate subfolders or filenames. Any field with the Folder option checked will create nested subfolders for each value in the order the fields are listed. Any field with the Filename checked will have the values concatenated to form the filename. For example, if Field 1 and Field 3 have the Folder option checked, and Field 2 and Field 3 have the Filename option checked, image filenames will be created in the format: %OUTPUTFOLDER%\Field 1\Field 3\Field 2 – Field 3.tif The Filename Separator option on the Advanced tab lets you change the ” – ” between the fields in the filename to anything you want.