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SimpleIndex - Document Scanning and OCR Recognition Software

SimpleIndex - Document Scanning and OCR Recognition Software

T (865) 637-8986
Email: info@simpleindex.com

SimpleIndex by SimpleSoftware
500 W Summit Hill Dr SW # 302, Knoxville, TN 37902

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    • GENERAL INFO
      • Getting Started
      • How To Scan Documents
      • Barcode Scanning Guide
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    • FEATURES
      • Streamlined Interface
      • TWAIN and ISIS Scanning
      • Dynamic OCR
      • Database Integration
      • Required Documents Check
      • Integrated & Unattended Processing
      • SharePoint Document Scanning
    • –
      • Document Classification
      • PDF & MS Office Text Parsing
      • Barcode Recognition
      • Optical Mark Recognition
      • Match Documents to Existing Data
      • Imprinting & Watermarking
      • Screenshot OCR
  • SOLUTIONS
    • General
      • All-In-One Scanning & Sorting Tool
      • Affordable Document Management
      • Instant Integration
      • Network Scanners & Copiers
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  • SUITE
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HOME > Scanning Software

SimpleIndex is the perfect solution for small business and departments looking to manage their files from a single interface, developers who don’t want to reinvent the wheel and large companies with many locations looking to decentralize their scanning. SimpleIndex organizes scanned images and electronic documents into a single document management database your employees can access on their desktops. SimpleIndex takes the labor out of document imaging by providing powerful barcode recognition and OCR search algorithms that can find index values no matter where they are on the page.

Simple Software Logo

There are several of different Features of SimpleSoftware products making Scanning better.

  • Streamlined interface – The Fastest, Most Accurate Scanning Solution
  • Support for both TWAIN and ISIS Scanning drivers standards
  • Automated Processing & 1-Click Interface to make scanning process even more efficient
  • Optical Mark Recognition – lets you define check box regions on scanned images.
  • Screenshot OCR – Indexing from Applications with Screen OCR

What are some other terms for Bar Code Scanning Software?

Monday, 29 July 2019 by aaron
People searching for software to read bar codes from scanned documents, or create document separator sheets for batch scanning operations, can use a variety of terms to find what they are looking for. This page helps you find Bar Code Scanning Software on our website. Related terms include: bar code creator, bar code printer, bar code stickers, barcode 2d generator, barcode generate, barcode printing software, barcode software freeware, free bar code software, free barcode software, generator barcode, label barcode, print bar codes, print barcodes, recognize PDF417 barcodes, bar code documents, bar code reading software, bar code scanner software, Bar Code Scanning Software, bar code scanning technology, bar code software, barcode data capture, barcode documents, barcode image software, barcode imaging software, barcode ocr, barcode ocr software, barcode reading software, barcode recognition software, barcode scan software, barcode scanner software, barcode scanners software, barcode s
Bar Code ScanningBarcode PrintingBarcode Recognition SoftwarePDF417QR CodeScanning Software
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What scanners does SimpleIndex work with?

Wednesday, 28 February 2018 by dwilder

SimpleIndex will work with both TWAIN and ISIS scanner drivers. TWAIN is more common and works with virtually all scanner models. ISIS is designed for high speed document scanners. Most sheetfed scanners support ISIS.

ISIS is much faster and has more features than TWAIN, and is the preferred way to scan documents. ISIS scanning is included with SimpleIndex Full or is available as an add-on for other versions.

Fast ScanningISIS DriverScanning SoftwareTWAINTWAIN & ISIS Scanning
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I have a duplex scanner how do I set up SimpleIndex to scan 2 sided documents automatically?

Wednesday, 28 February 2018 by dwilder

Simplex versus Duplex scanning is a function of your scanner driver. SimpleIndex uses both TWAIN and ISIS drivers. ISIS drivers are faster for high-speed scanners and are preferred. To configure duplex on an ISIS scanner: 1 Select “Use ISIS Driver” from the Scan menu if it is not selected 2 If this is your first time using ISIS, click “Select a Scanner” to select the driver for your scanner 3 Click Display Scanner Settings to display the ISIS driver settings 4 Find the setting for Simplex/Duplex and set appropriately. Each scanner model has a different driver interface. Refer to your scanner’s documentation if you cannot find the duplex setting. To set the scanner settings using TWAIN: 1 Select “Use TWAIN Driver” from the Scan menu 2 If this is your first time scanning with TWAIN, click “Select a Scanner” and select your scanner 3 If “Display Scanner Settings” is not checked in the Scan menu, click it to select it 4 When

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS Scanning
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Can I scan with a Kofax Adrenaline based scanner interface?

Wednesday, 28 February 2018 by dwilder

Yes it is possible to scan with Kofax Adrenaline based scanners using the Adrenaline TWAIN or ISIS data source.

To configure ISIS, you may need to select one of the general Kofax drivers such as “Any Fujitsu Scanner with Adrenaline” or “Kofax Arenaline Scanner”.

To configure the TWAIN data source:

1. Download the Kofax Adrenaline TWAIN Data Source from Kofax Adrenaline Patches

2. Configure a scan source in KSM (in your computer’s Control Panel) called TWAIN SOURCE

3. Select the Kofax Adrenaline TWAIN driver from the Select Scanner dialog in SimpleIndex

There should be little difference in performance due to using the TWAIN interface, and all the Kofax image processing controls will still be available.

Batch ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverScanning SoftwareTWAIN & ISIS Scanning
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I have a scanner with Virtual ReScan (VRS) that is not scanning properly. How do I solve this issue?

Wednesday, 28 February 2018 by dwilder
Any time that you have a scanner with Virtual ReScan (VRS) you must pick Kofax VRS as the scanner instead of the scanner model itself. With VRS you assign the scanner to VRS and then anytime you pick Kofax VRS as the scanner in your scanning software the assigned scanner will be the scanner that is used.
Batch ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverScanning SoftwareTWAIN & ISIS Scanning
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How can I change from letter to legal size documents?

Wednesday, 28 February 2018 by dwilder

This is done through the TWAIN or ISIS settings for your scanner. To access these settings select “Display Scanner Settings” from the “Scan” file menu. Next click the “Run Job” button and before the scanning process starts your scanners TWAIN or ISIS settings dialog box will appear.

Every TWAIN or ISIS dialog is different, but any of them have a clear option for changing page size or auto detecting page size.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScanning SoftwareTWAINTWAIN & ISIS ScanningWorkstation
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What scanners are compatible with SimpleIndex? How do I find a list?

Wednesday, 28 February 2018 by dwilder

SimpleIndex is compatible with any device that has a TWAIN or ISIS driver. This includes virtually all makes and models of scanner, as well as many specialty scanners, digital cameras and other devices. In the few instances when a scanner has a proprietary driver, it can still be used with SimpleIndex by first scanning to a folder and setting SimpleIndex‘s input to “From Folder” on the Input tab. For many high-speed scanners (over 50 pages/minute), ISIS drivers provide improved throughput versus TWAIN. It is recommended you purchase the ISIS driver option with these scanners. ISIS drivers also let you save your scanner settings to a file that can be distributed with your SimpleIndex configuration. You can find more information on selecting the best scanner for your specific requirements on the ScanStore Scanners Guide, as well as a wide assortment of scanners available for purchase.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS Scanning
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How do I automatically delete blank pages from duplex documents?

Wednesday, 28 February 2018 by dwilder

This is done using the “Min File Size” setting on the Batch tab. This setting uses the image file size in bytes to determine which files are blank pages. For 200dpi, compressed, black & white TIFF images (the default format used by SimpleIndex) this is usually around 2000 bytes.

Depending on your scanner settings and how much black is in your images, blank pages could be significantly larger. If you are scanning small pages the margin for error will be less. You will want to do some trial and error testing to ensure the setting is right for your images.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverScanning SoftwareTWAINTWAIN & ISIS Scanning
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How do I configure SimpleIndex to scan documents?

Wednesday, 28 February 2018 by dwilder

First make sure that you scanner’s TWAIN driver (found on the included CD or manufacturer website) is installed and that the scanner shows up in the ‘Scanners and Cameras’ section of the ‘Control Panel’. On the Batch tab of Job Options change the Input Files From setting from Folder to Scanner. With this option set, the scanner automatically starts when you click the Run Job button to process a new batch. From the Scan menu you have the option to select your scanner, set compression settings, display or hide the scanner’s TWAIN settings interface or have SimpleIndex prompt the user when the feeder is empty. The Scan to Input Folder command in the Scan menu lets you separate the scanning from processing. Use this to scan a sample image to draw OCR zones. Images are scanned to numbered TIFF images in the designated Input Folder.

Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS ScanningWorkstation
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Imprint, Endorse, or Bates Stamp Images Electronically

Tuesday, 06 February 2018 by Simple Software
Many legal applications require documents to have a sequential number, called a bates stamp, printed in a specific location on each page. Usually this requires the purchase of a much more expensive scanner that has a built-in printer, called an imprinter or endorser to print the number on the pages as they are scanned. However, if documents are being submitted electronically, the bates stamp does not have to be physically printed on the page. SimpleIndex‘s Electronic Imprinting feature lets you apply the bates stamp to the images after they are scanned, saving you thousands on specialized scanning hardware. New in SimpleIndex v9.0 you can now apply image-based semi-transparent watermarks for PDF files to add logos, trademarks or backgrounds. Electronic imprinting is also useful for anyone looking to apply a page numbering scheme, scan date, copyright notice or any other text to document images as they are scanned. [widg-category-articles title='KB Articles for Imprinting & Wa
AnnotationBates Numbering SoftwareImprintingImprinting & WatermarkingPDFScanning SoftwareWatermark
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Ensures All Required Documents are Scanned

Tuesday, 06 February 2018 by Simple Software
Some applications have a set of standard documents that are required to be present in each batch. SimpleIndex has the ability to specify a list of required values for a field then audit each batch at the end to ensure all are present. Any missing pages may be scanned and indexed automatically from this screen as well. This feature may also be configured to allow exceptions and log a valid justification for the absent document. This feature makes SimpleIndex the perfect front desk scanning application For example, a health care chain may have a list of documents they must collect from each patient in order to bill the insurance company With SimpleIndex they can image these documents at the front desk, and audit the batch automatically to ensure all the required pages are there. Doing this not only eliminates the need for a dedicated, central scanning department to image these files, it also greatly decreases the error rate and improves collections turnaround for our example company. [wi
Distributed ScanningDocument ImagingFront End ScanningIndexingRemote CaptureRequired Documents AuditingScanning Software
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Your All-In-One Scanning & Sorting Tool

Tuesday, 30 January 2018 by Simple Software
SimpleIndex® has the ability to perform a wide variety of scanning and document organization tasks quickly and automatically. This makes it a must-have tool for IT departments and consultants who often need to: Scan and store various documents on network shares Organize existing MS Office, PDF and other files on your network Attach files to records in a custom database Integrate scanning into custom business applications Automate data entry from paper or electronic documents Reduce click charges for centralized scanning departments The wide variety of scanning and indexing tasks you can do with SimpleIndex make it an incredibly useful tool to have in your arsenal. Even if your company already has an enterprise document scanning system, the low cost, fast setup and automated processing features of SimpleIndex can be put to use in many places where your existing system either doesn’t work, is too complex for the task or costs too much in click charges to be feasible. [widg-category
1-Click ProcessingAutomationCommand-LineDatabaseDocument ImagingDocument Management SoftwareMS OfficeOCROffice PDF Text ProcessingRPAScanning SoftwareTWAIN
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Patent ID and Title Extraction

Monday, 29 January 2018 by Simple Software

To avoid manual data entry, pattern matching is used to automatically read the Patent ID Number and Title from any US patent application straight out of the box.

This job configuration is available for free for SimpleIndex users from the link below.

SimpleIndex Patents Demo Job Configuration

KB Articles for Patent ID and Title

  • Languages Supported in SimpleSoftware OCR Engines
  • What is Document Imaging?
  • Change the Dictionary Separator Value
  • Change the OCR Font or Type
  • Regular Expression (RegEx) - Syntax or Type
  • Autonumber Increment Value
  • I'm using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?
  • Is there a way to just use part of a bar code or OCR value? For example, extract "50" from the value "124450"
  • If I have a form which is filled manually by hand, can SimpleIndex read the data from it?
  • How do you train the OCR engine for better accuracy?
IndexingOCRPDFScanning SoftwareText Processing
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Automatic Indexing Using Existing Data

Wednesday, 24 January 2018 by Simple Software
Automatic Indexing Using Existing Data The Autofill feature of SimpleIndex is an easy way to associate many index fields with one document without retyping data that already exists in another database. Autofill uses a database lookup to retrieve records that match a key value entered by the user. Blank index fields are then filled in automatically with the data from this lookup. The result is a document database with many different possible search fields, of which only one needed to be entered during scanning. The key field may be typed by the user, or it may be read from the document automatically using barcode recognition or OCR. The lookup is performed either when the user changes this field or when the index values are saved. If the lookup finds multiple matching records, the user will be notified and the first set of values will be used by default. When used with pre-index batches, key information can be read automatically from barcodes or OCR and matched to database records with
1-Click ProcessingAutofillAutomatic Data CaptureAutomatic Indexing SoftwareAutomationBarcode Recognition SoftwareDatabaseFile IndexingFull Text IndexingIndexingKeyword IndexingMetadataMicrosoft Word Data ExtractionOCROffice PDF Document IndexingPDF Data Extraction SoftwareScanned Document IndexingScanning Software
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SimpleIndex Walkthrough

Tuesday, 23 January 2018 by dwilder
The SimpleIndex® Design Philosophy SimpleIndex differs from other high-speed scanning applications in that it is designed around a single batch processing model. More expensive programs are designed to process batches in multiple stages that run on separate computers like an assembly line. These stages are: Import (scan or read existing files) Process (cleanup, OCR, barcode recognition) Index (assign keyword values for filenames or search fields) Quality Control (review, revise & rescan) Export (create file structure, export index values to log or database) What if your assembly line only has one worker? Other packages require the user to enter a separate set of commands to launch each stage. SimpleIndex is designed to quickly scan and index a single batch by performing each stage automatically in sequence. This design makes SimpleIndex much faster and easier to use than other scanning software, and lowers the cost as well. SimpleIndex replaces the series of individual commands req
DatabaseExportImportIndexingOCRScanning SoftwareSearchSimpleIndexWorkflow
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Streamlined Interface

Tuesday, 23 January 2018 by Simple Software
The Fastest, Most Accurate Scanning Solution As with any repetitive task, a few seconds saved scanning and filing a single document quickly adds up to dozens or hundreds of hours over the course of a long project or daily routine. The most import part of planning your imaging project is to find the most efficient way to capture documents and file them correctly. Creating an efficient scanning and indexing process will save you countless hours of labor over the life of your project. SimpleIndex is faster and easier because it is designed to perform all of the steps necessary to scan, process, verify and export images in one continuous workflow rather than requiring the user to click extra buttons each time to initiate the next step. When taken to the extreme, SimpleIndex is capable of performing all of these tasks automatically just by clicking an icon on your desktop or a link in a browser. SimpleIndex does this by saving all of the settings for a scanning workflow to a file that can b
Automatic Data CaptureAutomationBarcode Recognition SoftwareBatch ScanningCommand Line InterfaceDatabaseDocument ClassificationDocument ImagingFast ScanningOCROffice PDF Text ProcessingRPAScanning SoftwareServerSolutionTWAIN & ISIS ScanningUnattendedWorkflow
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TWAIN and ISIS Scanning

Tuesday, 23 January 2018 by Simple Software
SimpleIndex works with all TWAIN and ISIS document scanners.   Virtually all document scanners support both the TWAIN and ISIS driver standards. TWAIN is more common and is usually the only driver provided with consumer scanner models. ISIS is the unfortunately named driver standard developed by Pixel Translations years before the acronym (which stands for “Image and Scanner Interface Specification”) had any jihadist connotations. ISIS provides a more standardized interface for high-speed scanners, and is often required to scan at the scanners rated speed. TWAIN scanning is supported in all versions of SimpleIndex. Support for ISIS is included with SimpleIndex Professional and available as an Add-on for other versions. ISIS is recommended for high-speed document scanners, or applications that require central management of scanner settings. ISIS driver settings are saved in your SimpleIndex job file so e
Batch ScanningDistributed ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningISIS DriverPDF Archive Scanning SoftwareRemote CaptureScan to DatabaseScanning SoftwareSharePoint ScanningTWAINTWAIN & ISIS ScanningWorkstation
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MSDS Material Safety Data Sheets Indexing

Wednesday, 17 January 2018 by Simple Software
The MSDS (Material Safety Data Sheet) configuration for SimpleIndex is a preconfigured solution that uses the OCR and database matching functionality of the SimpleIndex scanning and indexing software to automatically scan, name, and organize MSDS pages into your chosen database and folder structure of searchable PDF files. The MSDS configuration is an out-of-the-box solution that requires minimal configuration to get started. It comes with everything you need to index most common MSDS styles. The Vendor, Product Name, and CAS Number fields are identified with OCR and verified to a comprehensive database, while Description, EC Number, and Registration Date fields are autofilled based on the identified CAS Numbers. Please Contact Us to find out more about the MSDS configuration for SimpleIndex!
[widg-category-articles title='KB Articles for MSDS' number_of_articles=10 order_by=
IndexingOCRPDFScanning SoftwareText Processing
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Barcode Scanning Guide

Saturday, 13 January 2018 by Simple Software

So you want to organize your documents using barcodes? That is an excellent idea! Not only will it improve the speed and accuracy of your document management workflow, but it is easier to set up than it sounds. The guide is written to give you real information instead of marketing, but you can follow the links links to read about the relevant features of SimpleIndex and other document management solutions on ScanStore. Other Useful Guides How to Scan Documents Scanners Guide OCR Guide ICR Guide Data Capture Guide Software Review Scanning Guides? Ain’t nobody got time for that! Read no further! Contact our experts and we’ll configure the whole scanning process for you remotely using the demo version of SimpleIndex! Why use barcodes in document scanning? There are many benefits to using barcodes while scanning your documents. Traditional scanning methods require you to scan your documents in pre-separated batches and then manually name and organize the resulting files. Barcod

Bar Code ScanningBarcode OCRBarcode PrintingBarcode Reading SoftwareBarcode Recognition SoftwareBatch ScanningDocument ScanningFast ScanningFront End ScanningImage ScanningPDF Archive Scanning SoftwarePDF Barcode RecognitionScan to DatabaseScanned Document IndexingScanning SoftwareTWAIN & ISIS Scanning
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Scanning & Document Migration for SharePoint

Friday, 12 January 2018 by Simple Software
SimpleIndex gives you an affordable, automated way to populate custom metadata tags when migrating documents to SharePoint. SimpleIndex uses a variety of methods to extract data, including zone OCR, barcode recognition, mark recognition (OMR) and text pattern matching. The data is assigned to index fields that correspond to the custom columns in your SharePoint document library. The extracted values can be reviewed and corrected if necessary before uploading.
Uploading individual documents to SharePoint is easy. The hard part is migrating thousands of files and tagging them with custom metadata that can be used for fast, precise searching and sorting. Without metadata, only the filename is used for searching scanned documents. OCR can be used to enable text searching of images, but there are several limitations to text searches: OCR cannot recognize any handwritten data Low quality scans or documents wit
Automatic Data CaptureDocument Management SoftwareRecords ManagementScanning SoftwareSharePoint Scanning
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