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SimpleIndex - Document Scanning and OCR Recognition Software

SimpleIndex - Document Scanning and OCR Recognition Software

T (865) 637-8986
Email: info@simpleindex.com

SimpleIndex by SimpleSoftware
500 W Summit Hill Dr SW # 302, Knoxville, TN 37902

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HOME > Features > Indexing from Applications with Screen OCR

Indexing from Applications with Screen OCR

Some documents are difficult or impossible to automate with OCR. For example, documents with non-standard layouts, unconstrained handwriting or very poor scan quality. In applications like invoice processing, fully automating the data entry can require expensive software and weeks of consulting. Even after all that expense, many users miss the interface and data validations that their accounting software entry screens provide.

In cases like this, SimpleIndex can help improve data entry efficiency while archiving your scanned originals at the same time. Here’s how it works:

  • Scan a batch of documents for data entry
  • Place the SimpleIndex window side-by-side with your data entry window
  • Enter the data normally, reading from the scanned image in SimpleIndex
  • Press the hotkey combo to transfer the data to SimpleIndex
  • Save the image and repeat with the next one

In this configuration, SimpleIndex captures an image of the data entry window, then uses OCR to read the data and index the image. Since the data entry screen has a consistent layout and clear, readable fonts, it can be reliably recognized with OCR.

There are several advantages to this approach:

  • Configuration and training takes hours not weeks
  • Scanned images are indexed with no extra work
  • All the advantages of digital docs–security, searching, sharing, etc.
  • Use all the data validation features of your software
  • No flipping through paper documents
  • Operator keeps eyes on the screen and hands on the keyboard
  • Data entry can be done remotely
  • Data entry performance improves and files are archived at the same time

FAQ Related to Screenshot OCR

  • Regular Expression (RegEx) - Syntax or Type
  • Is there a way to just use part of a bar code or OCR value? For example, extract "50" from the value "124450"
  • How do you train the OCR engine for better accuracy?
  • How can I improve recognition rates for my OCR fields?
  • Video Demos

Contact Us Today!

RELATED KEYWORDS

  • Autofill
  • Automation
  • OCR
  • Optical Character Recognition
  • RPA
  • Screen Scraping OCR
  • Screenshot OCR
  • Zone OCR

Search Knowledge Base

Recent KB Articles

  • Exclude Index Field from Index Log
  • How do I purchase, register and activate Simple Software products?
  • Set Job Timeout on Server Processing Job Configurations
  • Enable Post-Process when Input Folder is Empty
  • Turn On Replacement Characters for Barcodes
  • Skip to Blank Index on Save Index
  • Fixes for Service not Correctly Running
  • Change the OCR Font or Type

Feature Cloud

Paperless Office Import Invoice OCR Imprinting & Watermarking 1-Click Processing Optical Character Recognition Oracle TWAIN & ISIS Scanning Subscription Document Classification Keyword Indexing General Configuration Command-Line Automatic Indexing Software Document Imaging Installation & Registration Command Line Interface Coversheet RegEx Scan to Database SimpleIndex Autofill PDF Forms OMR Licensing & Installation Batch Scanning PDF417 Barcode Recognition Software XSLT Indexing Archive Screenshot OCR Contentverse Scanned Document Indexing XSLT Data Conversion Software OCR Form Processing QuickBooks Document Management Screen Scraping OCR Search TIFF Compression Barcode OCR Document Numbering System Integration PDF Barcode Recognition

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Simple Software provides an interactive Frequently Asked Questions database and Live Support chat system, as well as free Training Videos.

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