Batch OCR software is a form of Optical Character Recognition software that allows for the conversion of multiple files at once, usually through a hot folder or watched folder method that converts any files added to a particular folder on your computer on a preset schedule. It also includes OCR servers, which can split the workload among more than one machine.
Error in Scanning Batch 743
If you get an error that says “Error in Scanning Batch. 743 – Unable to create or activate a new instance of ‘Simple.FileEditor.Client.ImageViewer’.” after running previous batches successfully then the SimpleIndex Windows Layout is corrupt.

To resolve locate this folder in Windows Exporer/My Computer:
C:\Users\<Windows User Name>\AppData\Local\Simple_Folder
(<Windows User Name> = Windows user currently logged into the computer that is receiving this error)
Then delete this folder and reopen SimpleIndex.
Create Unique Batch Name
SimpleIndex creates a Batch ID each time you run a SimpleIndex Job Configuration, which creates a new batch.
The Batch ID is the Date and Time that the batch was started.
EX. 2020-01-23@145419
In this example 2020 is the Year, 01 is the Month, 23 is the Day, 14 is the Hour, 54 is the Second and 19 is the Millisecond that the batch was started.
When running SimpleIndex as a Windows Service using the Server Add-on or using the Windows Task Scheduler you can set-up multiple Job Configurations to run on different time frames and have them all running at once. This can lead to a very small possibility that two different Job Configurations will start at the same Millisecond, especially when the Job Configurations are set to run on the same time frames. This can lead to errors or missing files during the process.
With the following option you can make every batch name unique in case there are multiple batches that are created at the exact same Millisecond, which can occur with multi-thread processing on the same Input folder.
Instructions for Unique Batch Name:
- Open the Windows Registry Editor by searching for “regedit”
- Find this location in the Registry Editor:
HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\SimpleIndex\Misc - Right click in the right and select New>String Value
- Name the key the following: GUIDBatchNames
- Open the key and set the value to the following: 1
I have a duplex scanner how do I set up SimpleIndex to scan 2 sided documents automatically?
Simplex versus Duplex scanning is a function of your scanner driver. SimpleIndex uses both TWAIN and ISIS drivers. ISIS drivers are faster for high-speed scanners and are preferred.
To configure duplex on an ISIS scanner:
1 Select “Use ISIS Driver” from the Scan menu if it is not selected
2 If this is your first time using ISIS, click “Select a Scanner” to select the driver for your scanner
3 Click Display Scanner Settings to display the ISIS driver settings
4 Find the setting for Simplex/Duplex and set appropriately. Each scanner model has a different driver interface. Refer to your scanner’s documentation if you cannot find the duplex setting.
To set the scanner settings using TWAIN:
1 Select “Use TWAIN Driver” from the Scan menu
2 If this is your first time scanning with TWAIN, click “Select a Scanner” and select your scanner
3 If “Display Scanner Settings” is not checked in the Scan menu, click it to select it
4 When you run the job, the scanner settings will be displayed prior to scanning. Find and select the duplex setting there. If you cannot find it, refer to your scanner’s documentation.
When scanning in duplex, you will want to enable automatic blank page deletion. Many scanners have this feature built-in, so check your driver settings to see if there is a blank page deletion option.
If your scanner doesn’t have blank page deletion, use the “Min File Size” setting on the Batch tab of the Options screen to enable it in SimpleIndex. This setting refers to the minimum file size (in bytes) for a page to be considered non-blank. Any file under that size will be deleted. This value varies depending on scan resolution, and does not work with uncompressed files.
- Published in TWAIN & ISIS Scanning
In the middle of a batch that was scanned our computer is receiving an error, from that point to the end of the batch it’s not saved. Is this a SimpleIndex problem or windows?
This usually indicates an overload of the memory of the computer, which causes an error. The usual solution to this issue is to scan batches with a fewer number of pages.
- Published in Indexing & UI
Can I scan with a Kofax Adrenaline based scanner interface?
Yes it is possible to scan with Kofax Adrenaline based scanners using the Adrenaline TWAIN or ISIS data source.
To configure ISIS, you may need to select one of the general Kofax drivers such as “Any Fujitsu Scanner with Adrenaline” or “Kofax Arenaline Scanner”.
To configure the TWAIN data source:
1. Download the Kofax Adrenaline TWAIN Data Source from Kofax Adrenaline Patches
2. Configure a scan source in KSM (in your computer’s Control Panel) called TWAIN SOURCE
3. Select the Kofax Adrenaline TWAIN driver from the Select Scanner dialog in SimpleIndex
There should be little difference in performance due to using the TWAIN interface, and all the Kofax image processing controls will still be available.
- Published in TWAIN & ISIS Scanning
I have a scanner with Virtual ReScan (VRS) that is not scanning properly. How do I solve this issue?
Any time that you have a scanner with Virtual ReScan (VRS) you must pick Kofax VRS as the scanner instead of the scanner model itself. With VRS you assign the scanner to VRS and then anytime you pick Kofax VRS as the scanner in your scanning software the assigned scanner will be the scanner that is used. |
- Published in TWAIN & ISIS Scanning
How can I change from letter to legal size documents?
This is done through the TWAIN or ISIS settings for your scanner. To access these settings select “Display Scanner Settings” from the “Scan” file menu. Next click the “Run Job” button and before the scanning process starts your scanners TWAIN or ISIS settings dialog box will appear.
Every TWAIN or ISIS dialog is different, but any of them have a clear option for changing page size or auto detecting page size.
- Published in TWAIN & ISIS Scanning
What scanners are compatible with SimpleIndex? How do I find a list?
SimpleIndex is compatible with any device that has a TWAIN or ISIS driver. This includes virtually all makes and models of scanner, as well as many specialty scanners, digital cameras and other devices.
In the few instances when a scanner has a proprietary driver, it can still be used with SimpleIndex by first scanning to a folder and setting SimpleIndex‘s input to “From Folder” on the Input tab.
For many high-speed scanners (over 50 pages/minute), ISIS drivers provide improved throughput versus TWAIN. It is recommended you purchase the ISIS driver option with these scanners.
ISIS drivers also let you save your scanner settings to a file that can be distributed with your SimpleIndex configuration.
You can find more information on selecting the best scanner for your specific requirements on the ScanStore Scanners Guide, as well as a wide assortment of scanners available for purchase.
- Published in TWAIN & ISIS Scanning
How can I configure SimpleIndex to perform bates stamping or page numbering for my images?
This is all done through the electronic imprinting features, which puts the desired information electronically on the output images that are saved in your output folder. This is all done in SimpleIndex by clicking going to the File menu, selecting Job Settings Wizard and then going to the Imprinting step.
To implement bates stamping or page numbering click the ‘Enable Imprinting’ check box and also the ‘Imprint page numbers’ check box. This is the most basic method, but there are also features which allow you to manipulate what this information is, what it looks like and where on the page it will go.
The ‘Font Size’ field allows you to choose what point font you would like the imprinted value to be.
The ‘Page # Length’ lets you determine how many digits you would like the page number or bates number to be. It will add leading zeros to the page number based on the number you enter into this field. This is used to keep images with page numbers in the proper order when saving them. EX. If you put 4 into the ‘Page # Length’ field the number will read starting at 0001 and will count up from there always keeping the page number 4 digits long.
If you would like leading characters on the front of the page number you can add these to the ‘Imprint Text or Image’ field and they will appear in front of the page number. These pages will appear as (leading characters) – (page number). If you would like them to appear directly next to each other you would remove everything from the ‘Separator’ field, because this field is what is inserted between the imprint values. EX. You want the page numbers to read PMB#####. You would put PMB in the ‘Imprint Text’ field, remove everything from the ‘Imprint Separator’ field and put 5 in the ‘Page # Length’ field.
You will then decide where you want this information to appear on the image. If you want the page number on the top of the image do not check the box marked ‘Measure X,Y from bottom-right’ if you want page number on the bottom of the image check this box. Next, set up the X and Y coordinates to have the imprinted information located in the section of the image that you would like it. The X coordinate measures from top to bottom (bottom to top when ‘Measure X,Y from bottom-right’ is checked) and the Y coordinate measures from left to right (right to left when ‘Measure X,Y from bottom-right’ is checked). The unit of measurement of the X and Y coordinates are pixels. The number of pixels per page change based on the resolution or dpi (dots per inch) that the image was scanned at. So if you are scanning at 200 dpi 1 inch = 200, but at 300 dpi 1 inch = 300 and so on. EX. You have a 300 dpi, 8.5×11″ image that you want to imprint page numbers on the bottom left of the image an inch and a half from the the left and bottom of the page. You would want to have ‘Measure X,Y from bottom-right’ checked, 1950 in the ‘X coordinate’ field (6.5″ from right x 300 dpi) and 450 in the ‘Y coordinate’ field (1.5″ from bottom x 300 dpi).
Related Links
- Published in Export, Imprinting & Watermarking
How do I automatically delete blank pages from duplex documents?
This is done using the Minimum File Size drop down in the Blank Page Deletion section of the Image Enhancement step of the Job Settings Wizard. This setting uses the image file size in bytes to determine which files are blank pages.
In this box you would put the number of bytes for the threshold for which documents are considered to be blank, which will be deleted and those considered non-blank that should be kept. If the scanned or imported image file is smaller than the number in bytes for the file size then it will be deleted and if it is higher it will be kept.
For 200dpi, compressed, black & white TIFF images (the default format used by SimpleIndex) this is usually around 2500 bytes and 300dpi, compressed, black & white TIFF images (the default for OCR) is usually around 7500.
Depending on your scanner settings and how much black is in your images, blank pages could be significantly larger. If you are scanning small pages the margin for error will be less. You will want to do some trial and error testing to ensure the setting is right for your images.
Related Links
- Published in TWAIN & ISIS Scanning
How do I configure SimpleIndex to scan documents?
First make sure that you scanner’s TWAIN and/or ISIS driver (found on the included CD or manufacturer website) is installed and that the scanner shows up in the ‘Printers and Scanners’ section of the ‘Control Panel’ in Windows.
On the SimpleIndex Settings Wizard step of the Job Settings Wizard set the Input Type to Scanner or Both. Scanner will just use the scanner and both will scan first and then pull image from the Input folder.
Settings for the scanner can be found in the Scanner Settings step of the Job Settings Wizard. These allow you to select TWAIN or ISIS scanning, whether images are displayed during scanning and more.
From the Scan menu you have the option to select your scanner, display or hide the scanner’s TWAIN/ISIS settings interface or have SimpleIndex prompt the user when the feeder is empty.
The Scan to File option in the Scan menu lets you separate the scanning from processing. Use this to scan a sample image and save directly to a file folder.
Related Pages
- Published in
OMR Optical Mark Recognition
Simple Checkbox Recognition
Some forms require scanning software to recognize the presence or absence of a mark in a particular location, such as a checkbox, without worrying about the specific shape or symbol drawn therein. The ability to do this is called Optical Mark Recognition, or OMR. Let’s take a look at how this feature can help you index your documents and how SimpleIndex improves upon the standard OMR process:
Optical Mark Recognition
Optical Mark Recognition lets you define check box regions on scanned images. OMR is very fast and can be used for a variety of applications:
- Business reply mail
- Simple surveys
- Separate multi-page documents
- Document routing control
- Verify presence of signatures
To configure OMR, use an unfilled form to obtain baseline counts of how many black “pixels” are in the box. When processing, SimpleIndex compares the amount of black in each image to the baseline value to determine if the box is checked or not.
With OMR, it is very important that the check boxes appear in the same place on every scan, and that other text on the document does not move into your check box zone. For best results, use large boxes with plenty of white space around them.
We wouldn’t recommend using the SimpleIndex OMR feature to grade the SATs, but if your documents include a few check box values that you want to capture the SimpleIndex OMR feature is what you need. For more advanced OMR and forms processing solutions, please visit ScanStore.com.
OMR Document Separation
SimpleIndex includes a unique use for mark recognition that can save you thousands on document separator pages. One of the most labor-intensive parts of scanning multi-page files is detecting where one document ends and the next one starts. Traditionally this has been done with blank pages (which doesn’t work with 2-sided documents) or barcodes and patch codes (which must be printed). All of these solutions require someone to insert a piece of paper between each document before scanning, wasting time, money, and paper.
- Using the OMR feature in SimpleIndex, create a checkmark field in the upper-left corner of the page.
- Create an Autonumber field that increments a document number each time the checkmark is found.
- Use this job file to scan and separate documents into multi-page files.
- Create a 2nd job file to index the multi-page files.
- Use the Post-Process feature to run the two jobs consecutively.
When prepping files, simply take a felt tip pen and put a small mark the upper-left corner on the first page of each new document. This can be done very quickly, creates no additional paper and has a negligible effect on scan quality.
TWAIN and ISIS Scanning

SimpleIndex works with all TWAIN and ISIS document scanners.
Virtually all document scanners support both the TWAIN and ISIS driver standards. TWAIN is more common and is usually the only driver provided with consumer scanner models.
ISIS is the unfortunately named driver standard developed by Pixel Translations years before the acronym (which stands for “Image and Scanner Interface Specification”) had any jihadist connotations. ISIS provides a more standardized interface for high-speed scanners, and is often required to scan at the scanners rated speed.
TWAIN scanning is supported in all versions of SimpleIndex.
Support for ISIS is included with SimpleIndex Professional and available as an Add-on for other versions. ISIS is recommended for high-speed document scanners, or applications that require central management of scanner settings. ISIS driver settings are saved in your SimpleIndex job file so every user gets the exact scanner settings they need for each type of document.
What is a WIA Driver?
WIA stands for Windows Image Acquisition and is the driver standard promoted by Microsoft for basic scanning functions that don’t require additional software other than the Windows OS.
WIA is much better suited for flatbed scanners than for document scanning applications. While you can use the WIA driver in SimpleIndex, you will get much better results with the full TWAIN or ISIS drivers, which may require a separate download from your scanner manufacturer.
What Happens After You Scan?
The difference between SimpleIndex and other desktop scanning applications is that it fully automates the process of indexing and filing your documents once they are scanned. Use bar codes, OCR, database lookups and other features to identify keywords and metadata, organize files into folders, or populate your database and document management system.
Indexing is the key to making your scanned files organized and searchable so you can find them when you need them. Without automation, the indexing process can be very labor intensive, taking many times longer than it takes just to scan documents.
TWAIN & ISIS Scanning Video
Since scanning happens in the meatspace there’s really not a lot to show in a screen recording. But Google really likes videos so here’s a quick preview what it looks like when you’re scanning with SimpleIndex.
Unique Book & Magazine Scanning Features
SimpleIndex streamlines the process of scanning books and magazines. Anyone who commonly scans bound material needs SimpleIndex just for this feature!
Book scanning lets you scan bound books quickly on a flatbed scanner. The user is prompted after each scan so they only need to turn the page and press “enter” to perform the next scan. 2-page scans can be automatically split vertically or horizontally to create single page images.
When scanning a typical tabloid-sized magazine that is folded down the middle, SimpleIndex’s magazine scanning function will automatically split the images in half, reorder and rotate the pages so they appear in proper reading order when finished. This can save hundreds of hours of manual image QC, or provide your clients with a level of image quality they can’t get from anyone else.
Using Scanning in SimpleIndex
Wiki manual pages detailing the scanning functions of SimpleIndex.
KB Articles for TWAIN and ISIS Scanning
- What is Document Imaging?
- What scanners does SimpleIndex work with?
- I have a duplex scanner how do I set up SimpleIndex to scan 2 sided documents automatically?
- Can I scan with a Kofax Adrenaline based scanner interface?
- I have a scanner with Virtual ReScan (VRS) that is not scanning properly. How do I solve this issue?
- How can I change from letter to legal size documents?
- What scanners are compatible with SimpleIndex? How do I find a list?
- I finished scanning and found a page that did not get scanned or was scanned incorrectly. How can I correct this?
- How do I automatically delete blank pages from duplex documents?
Zone OCR and Dynamic OCR

Many document scanning solutions use Zone OCR to obtain index data from the page.
SimpleIndex improves upon this time-tested but ultimately limited model with its Dynamic OCR feature.
Let’s look at the difference between the two methods:
Zone OCR
Zone OCR is used to read document indexes or tags from text on the page. It is a great way to automate the data entry associated with scanning documents.
However, there are several limitations to zone OCR that must be overcome:
- Index information must be in the exact same place on every page
- Documents shift and skew during scanning, causing the zones to not line up
- If surrounding lines or text on the document are too close, they can encroach on the zone
Dynamic OCR
SimpleIndex overcomes these limitations by using Dynamic OCR technology to locate the desired text even when it moves around on the page. Our simplified version of Dynamic OCR works great for many types of documents at a fraction of the cost of other solutions.
- Index information can appear anywhere on any page
- Unwanted characters are automatically ignored
- Find unique patterns of letters and numbers using Template Matching
(Social Security #, Date, etc.) - Use Dictionary Matching to find a value from a list of possible values
(Vendor Name, Document Type, etc.)
Dynamic OCR Examples
In the video we see how SimpleIndex approaches a typical Zone OCR example. With SimpleIndex you can use large zones that give a wide margin for error. Template and Dictionary matching are then used to extract the 7-digit Account Number, 6-digit Order Number and Company Name. SimpleIndex discards the surrounding text and keeps the correct value.
Another common example is finding a unique identifier, for example a social security number, that could appear anywhere on the page. Simply enter the template ###-##-#### and SimpleIndex will search the full OCR text until it finds a match. Since only one social security number is likely to appear on the page, a match on this pattern is almost certainly the required value.
With dictionary matching, you can give SimpleIndex a list of possible values and it will automatically search the zone or page for each possible value until it finds a match.
Many dynamic forms processing applications can be implemented using these simple algorithms. This makes SimpleIndex far more versatile than other zone OCR solutions that require the index value to be in the exact same location on every page. Yet SimpleIndex costs only a fraction of the price!
SimpleIndex‘s dynamic forms processing can greatly speed up data entry by eliminating a good percentage of indexing work. For many this can put the labor cost of scanning within their reach.

Dynamic OCR can also be applied to MS Office and PDF files, creating a fully automated process for intelligently indexing and reorganizing electronic documents.

Amazon AWS Textract Cloud OCR
With Textract you can capture data from almost any type of form, including handwritten ones! Textract identifies labeled text anywhere on the document and returns the label text along with the corresponding value. Map the labels to index fields in SimpleIndex and you are ready to capture that data no matter where it appears on the page.
Textract uses machine learning with a huge model based on the billions of pages processed using Textract to provide the most accurate OCR and form field extraction solution available.
By default, Textract is only available as an API and requires custom coding to integrate it into your document workflows. SimpleIndex turns it into a fully-featured document batch document and data processing app that is ready to use out-of-the-box.
Since there are no templates to configure or train, setup can be done in hours instead of days or weeks months required by other enterprise data capture solutions.
Pay-as-you-go pricing makes SimpleIndex with Textract the most affordable way to batch process forms for projects with less than 50,000 pages per year to process, especially if you need to read handwriting or have forms with many layout variations.
Wiki: How to configure AWS Textract OCR in SimpleIndex
Support for Regular Expressions

SimpleIndex OCR has a simple built-in template format, as well as support for Regular Expressions. Regular Expressions (RegEx for short) let you define complex search patterns to extract matching values from the text. This greatly enhances the functionality of the dynamic OCR in SimpleIndex, making it capable of finding variable-length fields with no distinct pattern.
Regular Expressions are a commonly used in text parsing applications. The Perl programming language makes extensive use of RegEx, as do UNIX utilities like “grep”. Many programmers and IT personnel are already familiar with RegEx and can create complex expressions without specific training.
Click here for a reference guide to Regular Expressions
New OCR Features in Latest Version
- OCR language pack now includes all available Tesseract languages including Hindi, Tamil, Arabic, Chinese, Thai, Vietnamese, Japanese, Korean, Indonesian, Hebrew and many more.
- FineReader engine upgraded from version 9 to version 11, providing improved accuracy, MRC compression and multi-threaded processing for large documents.
- Amazon AWS Textract Cloud OCR option gives you advanced forms extraction, accounts payable invoice and receipt extraction, handprint recognition, and the most accurate OCR available.
How to Configure SimpleIndex OCR
Our Wiki help has extensive information on how to configure OCR for various document and data capture scenarios.
- Zone OCR read data in a specific location
- Template matching to match unique patterns
- Dictionary matching to match a list of possible values
- OCR Options OCR job settings that apply to all fields
- File Formats that can be output by OCR
- Languages supported by OCR
- FineReader versus Tesseract OCR engines
- Searchable PDF with MRC compression
- OCR to Field for point and click OCR during verification
- Cloud OCR using Textract
Watch this Simple Software University training video to see how to configure and run an OCR job with SimpleIndex.
KB Articles for Optical Character Recognition (OCR)
- Language Pack for Standard/Tesseract OCR
- Languages Supported in SimpleSoftware OCR Engines
- What is Document Imaging?
- Change the Dictionary Separator Value
- Change the OCR Font or Type
- Regular Expression (RegEx) - Syntax or Type
- Autonumber Increment Value
- I'm using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?
- Is there a way to just use part of a bar code or OCR value? For example, extract "50" from the value "124450"
- If I have a form which is filled manually by hand, can SimpleIndex read the data from it?
Compare Leading Solutions
SimpleIndex™
Kodak Capture Pro™
Kofax Express™
PaperVision™ Capture Desktop
Note: This video depicts PaperVision Capture Desktop, a now discontinued software that has since been replaced by the similarly functioning updated version of PaperFlow.
Office Gemini DiamondVision™
Testing Methods
The benchmark times were recorded using all available software shortcuts, and by performing data entry and user interactions as fast as possible. The same scanner and computer hardware was used for each test. Much care was taken to ensure that each application yielded the most accurate OCR results possible given the sample documents.
Unfortunately none our competitors could accurately capture the account number on all 10 pages. The extra time to correct these errors accounts for 15-30% of the difference in processing times. The difference in accuracy is due in large part to SimpleIndex‘s pattern matching OCR feature, which the other programs lack.
Keep in mind these videos were recording using the latest version available at the time this test was taken. Results may vary with with later versions.
Features
SimpleIndex is the perfect solution for small business and departments looking to manage their files from a single interface, developers who don’t want to reinvent the wheel and large companies with many locations looking to decentralize their scanning.
SimpleIndex organizes scanned images and electronic documents into a single document management database your employees can access on their desktops.
SimpleIndex takes the labor out of document imaging by providing powerful barcode recognition and OCR search algorithms that can find index values no matter where they are on the page. By providing these essential automations for a reasonable price, we make document management affordable for anyone.
The most unique automation is our OCR template and dictionary matching search algorithms. This lets you find information like date, customer name, invoice number and other information on documents with different layouts. These can even be applied to the text in Office documents and PDF files to organize these files automatically and attach them to a database.
The SimpleCoversheet barcode printing application lets anyone in your company print bar-coded coversheets with all the information needed to identify a document. This is perfect for scanning with a centralized scanner or networked digital copier. SimpleIndex can then be configured to process these documents automatically without any user intervention whatsoever!
This level of automation is provided by SimpleIndex‘s command line interface. All the settings related to scanning or searching documents can be saved to “Job Files”, which can be saved to an icon and launched with a click of the mouse or a single line of code. These jobs can be configured to scan documents, read barcodes and OCR, generate folders and filenames and upload the index information to a database in a single step.
It is simply not possible to find an easier, faster way to process your documents!
Key Features and Recent Enhancements
- SimpleIndex Standard has Tesseract OCR and DTK Barcode engines. These provide good recognition on clean originals.
- SimpleIndex Professional adds FineReader OCR and Accusoft Barcode. These are able to recognize hard-to-read text and bar codes, and improve overall speed and accuracy.
- Process existing text in PDF files and MS Office documents in all versions.
- OCR
- Pro version includes ABBYY® FineReader Engine for faster, more accurate OCR
- Searchable PDF output
- Clipboard / Screen Shot OCR
- Point-Click OCR – Click on text to send it to an index field
- Enhanced OCR Options – match against other indexes, skip OCR on files with existing text
- Support for international character sets using Unicode
- Bar Code Recognition
- Multi-engine Barcode voting to boost accuracy (Professional version)
- Support for most 2D barcodes in all versions
- User-defined Barcode delimiter – no longer restricted to “|” for parsing multi-index barcodes
- Pro version includes Accusoft barcode engine for better barcode recognition
- Find/Replace characters in barcodes for matching or autofill
- TWAIN and ISIS Scanning
- TWAIN support in all versions. ISIS support available as an add-on or in Pro version.
- Improved real-time image processing
- Multiple scan windows when using ISIS
- Scan directly to a network folder (processing occurs during scan)
- Desktop Processing
- Selectively reprocess files
- Run multiple copies of SimpleIndex simultaneously
- Save any image region to a separate file for signature capture, etc.
- Server Processing
- Run multiple jobs on different schedules
- Run multiple copies of the same job for parallel processing and increased throughput
- Server licenses can be purchased in 1 Million Page per Year increments as an add-on to any workstation license
- Unlimited page barcode processing license available with Advanced Barcode Server
- Server processing compatible with Windows 7 or above and all Windows Server versions
- PDF Handling
- Support for reading and writing password protected PDF files
- Convert MS Office, HTML, XML and images to PDF before processing
- Searchable PDF output
- Native PDF Viewer – no dependence on 3rd party software
- PDF Auto-repair – attempts correction of bad PDF files
- Indexing
- Return MD5 hash values
- Configure default values for empty fields
- Export to XML
- Edit Fixed Fields – make changes to auto-generated indexes
- SharePoint Integration
- Compatible with all versions of SharePoint and SharePoint Online
- Append to or replace existing files in SharePoint
- Automatically match index fields to SharePoint columns to populate data
Website Resources
SimpleIndex.com is full of information and interactive content to help you learn what you need to know to implement SimpleIndex in your organization.
- Design Philosophy & Getting Started Guide
An introduction to the way SimpleIndex approaches document processing - Bringing Document Imaging to Everyone
How Simple Software solutions reduce the cost of entry into the Paperless Office - Sample Applications
Examples of different ways you can put SimpleIndex to use - Compare SimpleIndex to the Competition
Videos showing the same batch of documents being scanned and indexed with SimpleIndex as well as 4 top desktop document capture applications. - Top Features of SimpleIndex
Detailed information on the automated scanning and indexing features of SimpleIndex - Demonstration Videos
See how SimpleIndex automates indexing with OCR and barcode recognition - Simple Software University
Online training videos teaching all aspects of Simple Software configuration - Simple Software FAQ
Answers to common questions about Simple Software products - How Many Clicks does it Take to Scan My Documents?
Printable brochure in PDF format
SimpleIndex Applications in Your Industry
PDF brochures outlining some of the applications for SimpleIndex in various industries.
SimpleIndex Feature Highlights
Links to more information on the major features of SimpleIndex.
- Streamlined Document Capture
Ways that SimpleIndex helps reduce labor by streamlining the workflow and automating common indexing tasks - TWAIN and ISIS Scanner Driver Support
Use any scanner with SimpleIndex - Zone, Full Page and Dynamic OCR
Extract index data no matter where it appears on the page - Barcode Recognition
Read barcodes from scanned images to automate indexing - Optical Mark Recognition (OMR)
Read check boxes to find True/False or Yes/No values - Index Autofill
Populate multiple search fields with existing data from your database - Electronic Imprinting
Apply bates stamps and other image stamps/endorsements electronically - Database Integration
A full range of interactive database features allow for creative integration with custom database applications - Document Presence Auditing
Make sure that all required documents are present in the batch before it is released - Document Retrieval Options
How to find and view files once you have indexed them with SimpleIndex - Command Line Processing and Custom Application Integration
The SimpleIndex command-line interface makes it the easiest document capture application to integrate with your custom business software - Enable Distributed Document Capture
Companies with many remote locations can now afford to implement Distributed Capture with SimpleIndex
The Simple Software Imaging Suite
These applications enhance and expand the functionality of SimpleIndex by providing barcode printing, automatic uploading, quality control and direct integration with popular applications like QuickBooks.
Top Features
The following is a list of the Top 25 major document capture features of SimpleIndex, in no particular order.
- Indexing support for all file types
- Viewing support for any installed, OLE-enabled application
- No monthly page processing limitations
- Text processing support for OCR’d images, PDF files and MS Office documents
- Barcode Recognition
- Dynamic & Zone OCR
- Manual Zone OCR by indexing operator
- Full-Page OCR to text, MS Word or HTML
- Optical Mark Recognition (OMR)
- Unstructured data capture using Template and Dictionary Matching
- ODBC & OLEDB database connectivity
- Use any database to store index data for document management and retrieval
- Automatic population of index fields using database lookup (Autofill)
- Document Presence Auditing – ensures all required pages are present in each batch
- Clipboard / Screen Shot OCR
- Command line execution
- Input from any TWAIN or ISIS scanner or network folder
- Media Wizard to create royalty-free, searchable document CDs or DVDs
- Output images to TIFF, JPEG, PDF or PDF/A
- Page Order Validation: reads the page number from each page with OCR and compare it to the scanned page order.
- Double-Index Validation: compare the value of two fields during unattended processing and automatically route documents to exceptions when the values don’t match.
- Automatic forwarding of a copy of the first page: from each exported file a first page is forwarded to a separate folder for data processing.
- Integrated document separation: combines pages into multi-page documents without the need for a 2-step configuration.
- Output index information to database or comma-delimited text file
- Blank page detection and deletion
- SharePoint 2010 Integration
- Auto-Rotate
- Easy-to-use cropping and redaction tools to remove confidential parts of images
- Electronic imprinting and bates stamping
New versions History
Simple Software is always working on updating and upgrading. Here you can find change log for SimpleIndex.
KB Articles for OCR Features
- Language Pack for Standard/Tesseract OCR
- Languages Supported in SimpleSoftware OCR Engines
- What is Document Imaging?
- Change the Dictionary Separator Value
- Change the OCR Font or Type
- Regular Expression (RegEx) - Syntax or Type
- Autonumber Increment Value
- I'm using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?
- Is there a way to just use part of a bar code or OCR value? For example, extract "50" from the value "124450"
- If I have a form which is filled manually by hand, can SimpleIndex read the data from it?