SimpleIndex PDF archiving capabilities include high-speed scanning, full-text OCR, intelligent data capture with pattern matching and database validation, automatic organization of PDF files into standardized folder and filename conventions and export of documents and data to CSV, XML or any SQL database.
Take control of Sales Tax exemption forms
Monday, 14 November 2022
Automatically fill and file sales tax forms Ben Franklin once noted, “…nothing is certain except death and taxes.” In the case of state sales taxes, they may be unavoidable, but managing your customers’ sales tax exemption forms and making sure you’ve sent current exemption certificates to your vendors doesn’t have to feel like a terminal
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Affordable Document Management
Monday, 14 November 2022
SimpleIndex® is a great solution for small businesses and departments that need a quick and affordable way to scan, organize and view documents. SimpleIndex provides a wide variety of retrieval options, many of which require no special software to find and view documents. The most basic solution uses Windows folders and filenames to organize and
Do Not Combine Pages to 1 Bookmark
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete PDF Bookmarking reference. If you want to keep pages in bookmarks separate instead of combining them into a single bookmark when the same bookmark value is found in several interspersed images in the batch do the following: 1. Open the Job Configuration file in Notepad.2. Search for this value: <BOOKMARK_PDF1>3. Enter
Is it possible to search for and retrieve documents with Windows desktop search?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Searchable PDF reference. Windows Search works great with SimpleIndex because all index data can be saved to the folder and file names as well as the file properties, and OCR text can be saved to hidden layers in PDF files. Windows Search will read all of these elements
- Published in Database & Retrieval, Export, Office PDF Text Processing
Is the document Search/Retrieval and View functions available in SimpleIndex or available only with the SimpleSearch add-on module?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete SimpleSearch reference. All of the search functions can be used with any SimpleIndex license. SimpleSearch is only needed to enable searching from other workstations.
- Published in Database & Retrieval, Licensing & Installation
How can I change from letter to legal size documents?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Scanning reference. This is done through the TWAIN or ISIS settings for your scanner. To access these settings select “Display Scanner Settings” from the “Scan” file menu. Next click the “Run Job” button and before the scanning process starts your scanners TWAIN or ISIS settings dialog box will
- Published in TWAIN & ISIS Scanning
What scanners are compatible with SimpleIndex? How do I find a list?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Scanning reference. SimpleIndex is compatible with any device that has a TWAIN or ISIS driver. This includes virtually all makes and models of scanner, as well as many specialty scanners, digital cameras and other devices. In the few instances when a scanner has a proprietary driver, it can
- Published in TWAIN & ISIS Scanning
I have a scanner/copier that creates PDF and TIFF files and saves them to my file server. Can I use SimpleIndex to create a searchable CD/DVD from these files?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Wizard Mode reference. This feature is included in SimpleIndex at no additional cost and is called the Media Wizard. The Media Wizard is located in the “Send” file menu and is called Media Wizard. It allows you to burn your images, indexes, a database and a free SimpleSearch
- Published in Database & Retrieval, Import
How do you configure full text searching in Retrieval mode?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Database Settings reference. On the Database tab there dropdown in the lower portion of the panel for Full Text OCR Field. Put the name of the field that will store the full-text data there. This must be configured both for Insert and Retrieval mode configurations. The database field
- Published in Database & Retrieval, OCR
How do I configure SimpleIndex to scan documents?
Wednesday, 28 February 2018
First make sure that you scanner’s TWAIN and/or ISIS driver (found on the included CD or manufacturer website) is installed and that the scanner shows up in the ‘Printers and Scanners’ section of the ‘Control Panel’ in Windows. On the SimpleIndex Settings Wizard step of the Job Settings Wizard set the Input Type to Scanner
- Published in
TWAIN and ISIS Scanning
Tuesday, 23 January 2018
Virtually all document scanners support both the TWAIN and ISIS driver standards. TWAIN is more common and is usually the only driver provided with consumer scanner models. ISIS is the unfortunately named driver standard developed by Pixel Translations years before the acronym (which stands for “Image and Scanner Interface Specification”) had any jihadist connotations. ISIS
PDF Text Processing Demo
Friday, 12 January 2018
This sample job demonstrates the PDF text processing capabilities of SimpleIndex by extracting the Document Number, Date, Document Type, Customer and Total from a number of documents without OCR, by processing the text layer of PDF files. Computer-generated PDF files, such as those created using PDF printer drivers, already contain digitized text. SimpleIndex reads the
Searching and Viewing Documents
Wednesday, 04 October 2017
If you have not yet decided on a plan for how to organize your electronic documents for later retrieval, you should take some time to consider the possible options. There are several ways to search and view documents processed with SimpleIndex® Use SimpleSearch to use keyword searches to find and view indexed documents Use SimpleView
