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SimpleIndex

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    • –
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EXPLORER-BASED DOCUMENT MANAGEMENT WITH SIMPLEVIEW

SimpleView lets you quickly scan, organize, search and view documents stored on your hard drive or file servers. Most document management systems use a database to organize and search for files. This forces you to laboriously import files into the system, then you must rely on that system anytime you access your files. SimpleView lets you use your existing folder and filing system to find, view and annotate documents. This has several advantages:

  • No server systems to learn or maintain, only a desktop application
  • No reliance on proprietary technology to access your files
  • Uses built-in Active Directory file permissions
  • Use existing access rights or edit them from SimpleView
  • Files can be shared with other applications
  • No need to import and tag files manually
  • Use existing backup plans
  • Users who view documents infrequently can still use Windows Explorer

Most companies that use their file servers for document management simply use Windows Explorer to find and view files. SimpleView is a much better solution for anyone that works with documents regularly.

  • Integrated document scanning
  • View multi-page documents without opening in Acrobat or Windows Picture and Fax Viewer
  • Double-click files to open in default application for advanced editing
  • Rotate, clean-up, re-order pages, split and merge multi-page TIFF and PDF files
  • Convert documents to text or searchable PDF with OCR
  • Annotations – make notes, highlights and other mark-ups without altering original
  • Automatically highlight or redact text search results
  • More versatile file searching, including pattern matching (RegEx)
  • Search large file shares in seconds instead of minutes
  • Find text inside PDF files (also RegEx enabled)
  • Dockable windows for customized viewing, including multiple monitors

Advanced Regular Expression file search for filenames containing any date

With single-user licenses starting at $300 and multi-user packs for a fraction of that, we think that SimpleView is a competitive replacement for Windows Explorer for anyone who works with scanned documents or PDF files on a regular basis.

You can find SimpleView here.

Affordable Document Management

Monday, 14 November 2022 by Simple Software

SimpleIndex® is a great solution for small businesses and departments that need a quick and affordable way to scan, organize and view documents. SimpleIndex provides a wide variety of retrieval options, many of which require no special software to find and view documents.

Affordable Document Management Solutions with SimpleIndexThe most basic solution uses Windows folders and filenames to organize and find documents on a shared network drive or synced to a cloud storage platform.

SimpleIndex lets you use index field values to create folders and filenames automatically, automating the process with barcodes, OCR and database lookups where possible.

You can also use SimpleIndex with SimpleSearch to create a keyword-searchable database that lets you find and view documents based on one or more index values.

There are several advantages to using SimpleSearch instead of Windows folders:

  • Find documents based on specific keywords or phrases
  • Drop-down lists to select possible keyword values
  • Use “And” and “Or” logic to search multiple field values
  • Search the full text of OCR’d documents, Office and PDF files
  • Search results are returned instantly
  • Quickly browse through all matching files, even if they are in different folders
  • Integrated file viewer with zoom, annotation, print and email functions
  • Index data stored in a database and can be re-used for reporting and other applications

Integration with Third Party Document Management

SimpleIndex is able to integrate with Enterprise Document Management Systems using a variety of integration methods.

  • SharePoint integration is built directly into SimpleIndex.
  • Cloud Storage platforms like Google Drive, Box and OneDrive can be integrated via sync apps.
    Output standardized and organized folders and filenames. Full-text search for Office and PDF files.
  • Popular document management systems like Digitech PaperVision and ImageSilo, Computhink Contentverse, Laserfiche, and others are supported out-of-the-box using SimpleExport to create custom import files.
  • Integration with many other systems can be done via the default CSV data file format.
  • If a custom import file format is required, SimpleExport can be configured to produce it.

Lowering the Cost of Document Management

automate data entry for affordable document management

Many small businesses are going digital with their documents. However, many also find that the document management systems available are too complex, expensive, or labor-intensive to be practical in a small office.

SimpleIndex was designed to solve this problem by removing many of the costly and cumbersome “gotchas” that make practical implementation of these systems impossible.

Here are some of the ways SimpleIndex saves you money:

  • Standalone scanning, indexing & retrieval license starts at $500.
  • No limitations on processing volume (“click charges”).
  • Files are stored in standard formats using logical folders and filename structures
  • Exported files can be synced any cloud storage platforms
  • Key data is embedded in the file names and metadata tags to ensure they can be found without a third party database or app
  • SimpleView provides both free and low-cost options to browse, search and view exported documents.
  • SimpleSearch provides a client/server document management system with index field and full-text search for a minimal cost per workstation.
  • SimpleIndex integrates with any custom database, allowing you to use existing infrastructure or free/open source database platforms instead of buying expensive licenses.
  • SimpleIndex integrates seamlessly with most document and content management systems available on the market today. Leverage the low cost and enhanced feature of SimpleIndex as an alternative front-end for migrating documents to your DMS.
  • SimpleIndex uses OCR, barcode recognition, database lookups and advanced pattern matching algorithms to automate the indexing and filing of captured documents. Combined with its streamlined workflow, SimpleIndex gives the highest level of automation you can get in this price range.

KB Articles for Document Management

  • Oracle database is slow to respond
  • What is Document Imaging?
  • Using alternate database schemas
  • Multiple Sort Fields on Search
  • Access Database Connection String
  • How do I delete an image and it's database entry?
  • Is it possible to search for and retrieve documents with Windows desktop search?
  • Will your SimpleQB allow me to scan in old invoices or bank statements directly into QuickBooks?
  • How do I use the Media Wizard to create searchable DVDs or thumb drives?
  • How do I export index data to a database?
Contentverse, Document Automation, Document Management Software, Paperless Office, PaperVision, PDF Archive Scanning Software, QuickBooks Document Management, Search, Server OCR, SharePoint Scanning, SimpleView
ContentverseDocument AutomationDocument Management SoftwarePaperless OfficePaperVisionPDF Archive Scanning SoftwareQuickBooks Document ManagementSearchServer OCRSharePoint ScanningSimpleView
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Viewer Reset for SimpleIndex

Monday, 29 July 2019 by Simple Software

If you have any issues with the SimpleView viewer within SimpleIndex not displaying properly or the grid size being off you can reset it by doing the following.

1.  Go to the Registry by searching for regedit

2.  Locate this folder path:

hkey_current_user\software\vb and vba applications\simpleindex
OR
hkey_current_user\software\vb and vba program settings\simpleindex

3.  Delete the SimpleIndex folder from that path, which deletes all the saved user settings and reverts back to default.

File IndexingSimpleView
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Crash During Image Display with Embedded SimpleView

Monday, 29 July 2019 by Simple Software

If SimpleIndex crashes when it tries to display the image file in the embedded SimpleView viewer right after the processing has finished then it might be that one of the SimpleView windows or settings is set to an incompatible position or option without giving you the chance to correct this issue.

You can reset the embedded SimpleView viewer by going to this location:

c:\users\”username”\appdata\local\simple_software

Then delete everything in this folder.

SimpleView
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Recent KB Articles

  • SimpleIndex Standard Workstation
  • SimpleIndex Barcode Workstation
  • SimpleIndex OCR Workstation
  • SimpleIndex Professional Workstation
  • Simple Software Server Processing Add-on for SimpleIndex
  • SimpleIndex Barcode Server 1M
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  • SimpleIndex Barcode Recognition Add-on Workstation

Feature Cloud

Automatic Indexing Software SimpleSend Database Automatic Data Capture Full-Text Search SimpleCoversheet Bar Codes Office PDF Text Processing Document Scanning Document Numbering System SimpleQB Keyword Indexing SharePoint Scanning SharePoint Migration Screen Scraping OCR PDF Forms Screenshot OCR MS Access OCR Scanning Workflow Software Bates Numbering Software ODBC Clipboard OCR TWAIN & ISIS Scanning Front End Scanning Command-Line Watermark PDF Files TIFF PDF Annotations TWAIN Scanning Software 1-Click Processing Document Retrieval QuickBooks Document Management PDF Document Management Software PDF Compression Barcode Recognition Software OMR Server OCR Full Text Indexing SAGE Paperless Office Barcode OCR Document Imaging Oracle QR Code

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Check our Wiki Help, Knowledge Base and Training Videos, or Contact Support if you still need Help

How to Buy

Solutions start at just $500! Buy SimpleIndex online or from an Authorized Dealer in your area.

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SimpleIndex Applications

SimpleIndex Applications Packaged apps built with SimpleIndex.
SimpleInvoice for AP
Sales Tax Manager
Mortgage LoanStacker
MSDS and Patents
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