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SimpleIndex

  • LEARN MORE
    • GENERAL INFO
      • Getting Started
      • How To Scan Documents
      • Barcode Scanning Guide
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      • Convert Email to PDF
    • –
      • Document Classification
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    • General
      • All-In-One Scanning & Sorting Tool
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      • Sales Tax Exemption Forms
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  • Home
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  • Network Scanners & Copiers

Network Scanners & Copiers

Most digital copiers have the ability to scan a tiff or PDF file to a shared folder on your network. However, getting an image with a recognizable filename and index fields you can search on is usually a labor intensive, if not impossible task. SimpleIndex with SimpleCoversheet provides a way for the whole office to organize documents they scan with your existing digital copiers.

SimpleIndex uses barcodes to automate the process of tagging and filing documents. This can be accomplished by embedding barcodes in the documents when they are printed, or by using SimpleCoversheet to create barcode index pages that are encoded with the filing data.

SimpleIndex can be configured to run fully unattended as a Windows service or scheduled task. It monitors the folder for new scanned files, reads the barcodes and files them accordingly. The key values from the barcodes are used to tell SimpleIndex when a new file starts, what folder to store the document in, what to name the file and other tags to use for searching.

The advantages of this approach to scanning are:

  • Use your existing digital copiers instead of buying dedicated scanners
  • The person creating the document is responsible for indexing it
  • Scan the document and forget it

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition)  uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes  dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

KB Articles for Network Scanners & Copiers

  • Connect SimpleIndex to FTP Site
  • FastImport to Disable Automatic Processing During Import
  • Stop/Turn Off Image Deletion when Blank is Recognized
  • Disable StopFile
  • Continue with Post Process Command Line if Input Folder is Empty
  • Check and Repair All PDF Files
  • How do I limit the number of files pulled from the input folder?
  • Can SimpleIndex read bar codes from existing PDF files?
  • I have a scanner/copier that creates PDF and TIFF files and saves them to my file server. Can I use SimpleIndex to create a searchable CD/DVD from these files?
  • How do you select what types of files to process?
1-Click Processing, Bar Code Scanning, Barcode Recognition Software, Distributed Scanning, File Indexing, offline OCR, on-prem OCR, on-site OCR, One-time payment OCR, PDF, Scanning Coversheet, Self-hosted OCR, Subscription free OCR, Sunshine OCR, Unattended, Workflow Software

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Recent KB Articles

  • How to test if ISIS drivers work properly?
  • How to test if TWAIN drivers work properly?
  • How to test if TWAIN/ISIS drivers work properly?
  • How do I purchase, register and activate Simple Software products?
  • Clear Recent Jobs List
  • Why are my barcodes not being recognized properly?
  • How do I configure SimpleIndex to scan documents?
  • Can SimpleIndex create searchable PDF Image+Text files with hidden text?

Feature Cloud

Optical Mark Recognition Sunshine OCR Front End Scanning Contentverse SAGE PDF Forms Export Document Management Software PDF Workflow Metadata on-site OCR PDF Data Extraction Software XML QuickBooks Online on-prem OCR Sunshine Software OCR Unattended Processing Full Text Indexing Cloud Storage Scanning SimpleSend Batch Scanning Oracle PDF Bookmarking Invoice OCR Robotic Process Automation Scanning Software TWAIN & ISIS Scanning Handprint Recognition Document Classification Bar Codes SharePoint Scanning Read PDF Forms PDF Archive Scanning Software Watermark Distributed Scanning Document Managment Cloud Storage Migration Workflow Software SQL Server TWAIN XSLT SimpleCoversheet Convert Email to PDF Imprinting & Watermarking

Online Support Options

Check our Wiki Help, Knowledge Base and Training Videos, or Contact Support if you still need Help

How to Buy

Solutions start at just $500! Buy SimpleIndex online or from an Authorized Dealer in your area.

Authorized Dealers

Authorized DealersSimpleIndex is a great addition to any system integrator's product line. Become an Authorized Dealer.

Get a Web Demo

Get a free online demo with a scanning specialist who can configure SimpleIndex on your computer remotely.
Sign up for a demo now!

Download a Trial

SimpleIndex Trial30-day trial downloads are available for all Simple Software applications.
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SimpleIndex Applications

SimpleIndex Applications Packaged apps built with SimpleIndex.
SimpleInvoice for AP
Sales Tax Manager
Mortgage LoanStacker
MSDS and Patents
SimpleIndex

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© 2023 SimpleSoftware | Consulting Services in the Field of Software as a Service

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