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SimpleIndex

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      • SharePoint Document Scanning
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      • Document Classification
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  • SharePoint Document Scanning

SharePoint Document Scanning

SimpleIndex gives you an affordable, automated way to populate custom metadata tags when migrating documents to SharePoint. SimpleIndex uses a variety of methods to extract data, including zone OCR, barcode recognition, mark recognition (OMR) and text pattern matching. The data is assigned to index fields that correspond to the custom columns in your SharePoint document library. The extracted values can be reviewed and corrected if necessary before uploading.

Uploading individual documents to SharePoint is easy. The hard part is migrating thousands of files and tagging them with custom metadata that can be used for fast, precise searching and sorting.

Without metadata, only the filename is used for searching scanned documents. OCR can be used to enable text searching of images, but there are several limitations to text searches:

  • OCR cannot recognize any handwritten data
  • Low quality scans or documents with complex layouts often OCR poorly
  • OCR errors mean that you won’t always find all the files you are searching for
  • Cannot perform date range or number range searches
  • Cannot sort results by anything other than title and create/modified date

Advantages of the SimpleIndex SharePoint migration solution include:

  • Complete document imaging solution as well as electronic document migration
  • Advanced text pattern matching finds precise data in unstructured text
  • Parse folder and file paths to find metadata values
  • Unattended server processing mode available
  • Easy yet powerful alternative to managed metadata services
  • Far more features for the price than other SharePoint migration tools

SharePoint Wiki Manual Pages

KB Articles for SharePoint Document Scanning

  • How to connect to a SharePoint Online site that uses multi-factor authentication
  • Reset SharePoint Login Information
  • How to Fix SharePoint Login Issues
  • Troubleshooting SharePoint Permissions Issues
  • SharePoint Managed Metadata
  • Can SimpleIndex integrate with Microsoft SharePoint?
Front End Scanning, OCR Scanning, Scanning Software, SharePoint Migration, SharePoint Scanning

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Recent KB Articles

  • Prompt Before Appending with Identical Filename
  • Error in Program Load: 481 - Invalid Picture
  • Order of Import
  • How do I purchase, register and activate Simple Software products?
  • What are SimpleIndex Specifications?
  • License Activation Issues
  • If it possible for index values to be keyed twice to ensure accuracy (double-key verification)?
  • In the middle of a batch that was scanned our computer is receiving an error, from that point to the end of the batch it's not saved. Is this a SimpleIndex problem or windows?

Feature Cloud

CSV Patch Code RegEx Automatic Data Capture Invoice Scanning Software SharePoint Scanning PDF Data Extraction Software PDF Forms Office PDF Text Processing Unattended SimpleQB Document Capture Solution SAGE Bar Codes Automatic Indexing Software Read PDF Forms Clipboard OCR Paperless Office Document Numbering System TIFF Command Line Interface Document Management Software ODBC Screenshot OCR TWAIN File Indexing SQL Server Barcode Printing OCR XSLT Data Conversion Software Image Scanning Office PDF Document Indexing XSLT Command-Line Search Metadata Keyword Indexing QR Code Front End Scanning Document Classification Optical Mark Recognition SimpleCoversheet Workflow Microsoft Word Data Extraction PDF Bookmarking

Online Support Options

Check our Wiki Help, Knowledge Base and Training Videos, or Contact Support if you still need Help

How to Buy

Solutions start at just $500! Buy SimpleIndex online or from an Authorized Dealer in your area.

Authorized Dealers

Authorized DealersSimpleIndex is a great addition to any system integrator's product line. Become an Authorized Dealer.

Get a Web Demo

Get a free online demo with a scanning specialist who can configure SimpleIndex on your computer remotely.
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Download a Trial

SimpleIndex Trial30-day trial downloads are available for all Simple Software applications.
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SimpleIndex Applications

SimpleIndex Applications Packaged apps built with SimpleIndex.
SimpleInvoice for AP
Sales Tax Manager
Mortgage LoanStacker
MSDS and Patents
SimpleIndex

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© 2022 SimpleSoftware | Consulting Services in the Field of Software as a Service

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