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SimpleIndex

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  • SharePoint Document Scanning

SharePoint Document Scanning

SimpleIndex gives you an affordable, automated way to populate custom metadata tags when migrating documents to SharePoint. SimpleIndex uses a variety of methods to extract data, including zone OCR, barcode recognition, mark recognition (OMR) and text pattern matching. The data is assigned to index fields that correspond to the custom columns in your SharePoint document library. The extracted values can be reviewed and corrected if necessary before uploading.

Uploading individual documents to SharePoint is easy. The hard part is migrating thousands of files and tagging them with custom metadata that can be used for fast, precise searching and sorting.

Without metadata, only the filename is used for searching scanned documents. OCR can be used to enable text searching of images, but there are several limitations to text searches:

  • OCR cannot recognize any handwritten data
  • Low quality scans or documents with complex layouts often OCR poorly
  • OCR errors mean that you won't always find all the files you are searching for
  • Cannot perform date range or number range searches
  • Cannot sort results by anything other than title and create/modified date

Advantages of the SimpleIndex SharePoint migration solution include:

  • Complete document imaging solution as well as electronic document migration
  • Advanced text pattern matching finds precise data in unstructured text
  • Parse folder and file paths to find metadata values
  • Unattended server processing mode available
  • Easy yet powerful alternative to managed metadata services
  • Far more features for the price than other SharePoint migration tools

SharePoint Wiki Manual Pages

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition)  uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes  dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

KB Articles for SharePoint Document Scanning

  • How to connect to a SharePoint Online site that uses multi-factor authentication
  • Reset SharePoint Login Information
  • How to Fix SharePoint Login Issues
  • Troubleshooting SharePoint Permissions Issues
  • SharePoint Managed Metadata
  • Can SimpleIndex integrate with Microsoft SharePoint?
Front End Scanning, OCR Scanning, Scanning Software, SharePoint Migration, SharePoint Scanning

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Recent KB Articles

  • Why are my barcodes not being recognized properly?
  • How do I configure SimpleIndex to scan documents?
  • Can SimpleIndex create searchable PDF Image+Text files with hidden text?
  • How are Simple Software products licensed?
  • I know nothing about databases. Can I still use the database and Retrieval Mode features?
  • How can I improve recognition rates for my OCR fields?
  • How can I use barcodes or blank pages as Document Separators.
  • How do I automatically delete blank pages from duplex documents?

Feature Cloud

RPA XSLT Data Conversion Software Solution Required Documents Auditing ODBC MySQL 1-Click Processing Document Imaging Invoice Scanning Software OCR Scanning Front End Scanning MS Office Document Retrieval Image Scanning SharePoint Scanning Office to PDF Workflow Software TIFF PDF Annotations SimpleQB Optical Character Recognition PDF Forms Full-Text Search Zone OCR Document Capture Solution Bar Code Printing PDF Data Extraction Software Scanning Coversheet Batch Scanning Remote Capture TWAIN & ISIS Scanning PaperVision Bar Codes RegEx Paperless Office PDF417 Unattended Processing Distributed Scanning PDF PDF Barcode Recognition TIFF Command-Line Convert Email to PDF Automatic Data Capture OCR Mortgage

Online Support Options

Check our Wiki Help, Knowledge Base and Training Videos, or Contact Support if you still need Help

How to Buy

Solutions start at just $500! Buy SimpleIndex online or from an Authorized Dealer in your area.

Authorized Dealers

Authorized DealersSimpleIndex is a great addition to any system integrator's product line. Become an Authorized Dealer.

Get a Web Demo

Get a free online demo with a scanning specialist who can configure SimpleIndex on your computer remotely.
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SimpleIndex Trial30-day trial downloads are available for all Simple Software applications.
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SimpleIndex Applications

SimpleIndex Applications Packaged apps built with SimpleIndex.
SimpleInvoice for AP
Sales Tax Manager
Mortgage LoanStacker
MSDS and Patents
SimpleIndex

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© 2023 SimpleSoftware | Consulting Services in the Field of Software as a Service

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