The process of digitizing paper documents using high speed scanners and OCR indexing software.
What is Document Imaging?
Wednesday, 31 July 2019
Document Imaging was the more commonly used term in the early days of document scanning and OCR and refers to any system used to replicate documents used in business. It evolved from the microfilm days where it was referred to as Document Image Management. Other document imaging terms include automatic imaging software, best digital imaging software, best imaging software, desktop imaging software, digital document imaging, digital imaging software, document imaging download, document imaging PDF, document imaging processing, document imaging products, document imaging software, document imaging solution, document imaging solutions, document imaging systems, document imaging technologies, document imaging technology, document imaging tools, image to database, imaging resource, imaging scanning software, imaging software companies, imaging software download, imaging software for windows, imaging solution, scanner imaging software, scanning and imaging, scanning imaging, and software for
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Ensures All Required Documents are Scanned
Tuesday, 06 February 2018
Some applications have a set of standard documents that are required to be present in each batch. SimpleIndex has the ability to specify a list of required values for a field then audit each batch at the end to ensure all are present. Any missing pages may be scanned and indexed automatically from this screen as well. This feature may also be configured to allow exceptions and log a valid justification for the absent document. This feature makes SimpleIndex the perfect front desk scanning application For example, a health care chain may have a list of documents they must collect from each patient in order to bill the insurance company With SimpleIndex they can image these documents at the front desk, and audit the batch automatically to ensure all the required pages are there. Doing this not only eliminates the need for a dedicated, central scanning department to image these files, it also greatly decreases the error rate and improves collections turnaround for our example company. [wi
Reduce Click Charges for Data Capture
Tuesday, 30 January 2018
If you operate a high-volume scanning department or service bureau, chances are you use software like Kofax to scan and index documents for your clients. If you do then you are well aware of the high cost of click charges and the inevitable mad rushes to purchase additional clicks at the end of a peak volume month. There are some scanning jobs that need the multi-user batching and indexing features of these systems, but many do not. SimpleIndex® can help you save big on click charges by supplementing your primary scanning infrastructure, letting you perform smaller, less complex jobs in a separate workflow. Many data capture and forms processing applications charge for every page you process, even if all the data being read is only on the first page. Starting SimpleIndex 9, you can automatically send a copy of the first page from each exported file to a separate folder for data processing, helping you avoid unnecessary processing time and license costs. Jobs like these can be easily pr
Your All-In-One Scanning & Sorting Tool
Tuesday, 30 January 2018
SimpleIndex® has the ability to perform a wide variety of scanning and document organization tasks quickly and automatically. This makes it a must-have tool for IT departments and consultants who often need to: Scan and store various documents on network shares Organize existing MS Office, PDF and other files on your network Attach files to records in a custom database Integrate scanning into custom business applications Automate data entry from paper or electronic documents Reduce click charges for centralized scanning departments The wide variety of scanning and indexing tasks you can do with SimpleIndex make it an incredibly useful tool to have in your arsenal. Even if your company already has an enterprise document scanning system, the low cost, fast setup and automated processing features of SimpleIndex can be put to use in many places where your existing system either doesn’t work, is too complex for the task or costs too much in click charges to be feasible. [widg-category
Remote Document Capture
Thursday, 25 January 2018
SimpleIndex is designed around the idea that it is more efficient to have a scanner in every office, making imaging a part of the daily routine instead of a new company division. SimpleIndex makes this possible by greatly reducing the cost and complexity of the capture interface and providing unique features that make it easy to implement throughout an organization. Distributed scanning is also made possible by the latest advances in fast, inexpensive desktop scanners. By moving to distributed scanning, a company with many locations earn huge ROI on shipping costs alone – not to mention the many dedicated employees necessary in a centralized scanning operation. Even with all these savings, turnaround is still greatly improved. SimpleIndex brings imaging into a whole new era by making it possible for small companies to afford just one and for large companies to afford one in every office. [widg-category-articles title='KB Articles for Remote Document Capture' number_of_articles=10
Zone OCR and Dynamic OCR
Friday, 12 January 2018
Many document scanning solutions use Zone OCR to obtain index data from the page, while SimpleIndex improves upon this time-tested but ultimately limited model with its unique Dynamic OCR feature. Let’s look at the difference between the two methods: Zone OCR Zone OCR is used to read document indexes or tags from text on the page. It is a great way to automate the data entry associated with scanning documents. However, there are several limitations to zone OCR that must be overcome: Index information must be in the exact same place on every pageDocuments shift and skew during scanning, causing the zones to not line upIf surrounding lines or text on the document are too close, they can encroach on the zone Dynamic OCR SimpleIndex overcomes these limitations by using Dynamic OCR technology to locate the desired text even when it moves around on the page. Our simplified version of Dynamic OCR works great for many types of documents at a fraction of the cost of other solutions. Index
Compare Leading Solutions
Tuesday, 07 November 2017
The best way to see how the SimpleIndex processing workflow compares to other leading desktop scanning solutions is to see the same process performed side-by-side in each program. Below are videos we recorded of the same batch of documents being scanned and indexed in Kofax Express™, Kodak Capture Pro™, PaperVision™ Capture Express and Office Gemini DiamondVision™. In each one we configured the software to perform the same tasks: Scan a batch of 10 pages Capture a 7-digit account number using Zone OCR Correct any fields that fail to recognize Use a database lookup to populate additional index fields Export the batch to PDF files Using our standard benchmark batch* we recorded the following processing times: SimpleIndex: 0:45 Kodak Capture Pro: 1:50 Kofax Express: 2:20 PaperVision Capture Desktop: 3:00 DiamondVision: 3:20 As you will see in the videos below, SimpleIndex provides the most efficient scanning and indexing workflow of any major document capture application. SimpleIndex™ [vi
Document Management
Wednesday, 04 October 2017
Designing Your Document Management Solution If you have not yet decided on a plan for how to organize your scanned images for later retrieval, you should take some time to consider the possible options. There are several ways to search and view documents scanned with SimpleIndex®: Use SimpleSearch to use keyword searches to find and view indexed documents Use SimpleView to browse folders, search files, view, edit and annotate scanned documents without a database Use a third-party document management system for integrated searching, viewing, workflow, HIPAA compliance and other document-centric functions Use SharePoint to share documents online, create custom document workflows and employ records management standards Use the Windows Search Bar to search the names AND contents of files stored on Windows Server 2008 or later. Integrate SimpleIndex directly with your custom application using the Command Line Interface Work with our professional services team or an Authorized Dealer to crea