SimpleIndex Pro 1 Year User Subscription License

Description

What a subscription license is

This license is billed annually rather than bought outright. Support and updates are included for as long as the subscription runs, so there is no separate renewal to remember and no year in which you are running an old version without cover.

The software is identical to the perpetual license, with the same features and the same engines. What differs is the commercial arrangement: a smaller figure each year instead of a larger one at the start.

SimpleIndex Professional is the edition for documents whose index values have to be read off the page and have to be right. It adds ABBYY FineReader, three cloud recognition services and your choice of language model to everything Standard does, and it activates the SimpleWorkflow, SimpleExport, SimpleCoversheet and SimpleView applications at no extra cost.

Two groups of recognition engines, and you decide which reads what

Professional runs two groups of engines in a fixed order. You assign which engine handles which case in the job settings. Nothing decides that at run time on your behalf.

The first group is SimpleOCR, Tesseract and ABBYY FineReader. They run on the full page, on your own machine, at no per-page cost whatever the volume. This group is also the only one that reports where each word sits on the page, which is what makes a searchable PDF possible, so it runs on everything. FineReader is the reason to be here: it is the engine that holds up on degraded originals, multi-column layouts and non-English text where the free engines struggle.

The second group is the cloud recognition services and the language models, and it handles the cases the first group cannot: fields whose position moves from document to document, and values that have to be understood rather than located. Professional supports AWS Textract, Azure Document Intelligence and Google Document AI, plus Claude, ChatGPT, Gemini and a custom option for anything else. These engines are used on the cases you assign them to, not on every page.

Language models, including ones you host yourself

Pick a provider, paste in your own API key, and assign a model to a zone or to a named field. Claude, ChatGPT and Gemini each have a button in the interface that takes you to the provider’s key setup page, and there is a custom option for anything else.

You can also point Professional at a model you run yourself, including a fully air-gapped machine with no internet connection at all. A small local model runs on a server with as little as 8 GB of memory.

Hosted engines are billed per page by the provider, directly to you, only for the pages you actually send them. That charge is not ours and we do not mark it up. Run a local model and there is no per-page cost at all.

What Professional adds to Standard

• ABBYY FineReader, running locally alongside Tesseract and SimpleOCR
• Three cloud recognition services: AWS Textract, Azure Document Intelligence, Google Document AI
• Language models, hosted or self-hosted, assigned per zone or per field
• Dynamic OCR, which finds a value by the text sitting next to it rather than by a fixed position, so one job handles hundreds of vendor layouts
• Template, dictionary and pattern matching, to check a captured value against what it is allowed to be
• Mark recognition (OMR) for checkboxes and bubbles, and handprint recognition (ICR) for characters written into boxes
• ISIS scanner drivers, for production scanners that ship ISIS rather than TWAIN
• Email as a source, importing messages and their attachments, with OAuth for Office 365 and Gmail
• A screen region as a source, capturing from an application that has no other way out
• SharePoint upload and outbound email as delivery destinations
• QuickBooks integration, Desktop and Online
• XML and JSON parsing, for index data arriving as a file rather than on the page

Every edition, licence type, add-on and suite app side by side: see the full edition comparison.

Barcodes

Professional reads barcodes with the same DTK and Atalasoft engines included in Standard, across dozens of symbologies. Use one as a separator sheet so the job knows where a new document starts, or read a single 2D code and split what it carries into a series of index fields, which is how a driver license or a patient wristband becomes six populated boxes from one scan.

Your database, read and written

SimpleIndex reads from and writes to Microsoft Access, MySQL, SQL Server and anything reachable over ODBC or OLE DB. On the read side it fills in what it already knows: capture a patient ID off a chart and the name, date of birth and admitting physician arrive with it. On the write side, index values and file locations go into a table so later searches are fast, and SimpleIndex itself can be the front end for those searches.

The suite comes with it

A Professional license activates four more applications, with no separate serial numbers to track:

• SimpleWorkflow, QuickBooks integration
• SimpleExport, custom exports to content management platforms
• SimpleCoversheet, barcode coversheet printing
• SimpleView, search, view and edit

Each is still sold on its own, for Standard sites that need one of them and not the rest. Note this applies to workstation licenses only. A concurrent, or floating, SimpleIndex license does not carry the suite applications, because the number of seats a floating license entitles can only be handed out by the license server.

What Professional does not do

• It is not a document management system. There is no check-in and check-out, no retention policy, no permissions model, no approval routing. SimpleIndex feeds the system that does those things.
• It does not run unattended. Someone starts the job, or another application starts it from the command line. Watching a folder and processing what arrives with nobody logged in is the Server processing add-on, which attaches to either edition.
• It is Windows only. There is no macOS or Linux build. Windows in a virtual machine is fine.
• It is not zero configuration. A barcode job can be running the same afternoon. Dynamic OCR across hundreds of vendor layouts takes a few sessions to tune, and we expect to be on the phone with you for some of that.
• Poor originals stay poor. No engine here, ABBYY or otherwise, reads what the scan did not capture. Faded thermal paper and third-generation photocopies need a person to review them.
• Cursive depends on the engine. Hand-printed characters in boxes read well. Flowing cursive reads only on the strongest engines, and never reliably enough to run at volume without someone checking it.

How a job gets built

Jobs. Each kind of document has its own set of index values to capture. Where you tell SimpleIndex what those are and how to read them is called a job, and you can have as many as you like. Scan HR files in the morning and invoices after lunch by opening a different one.

Setup. Creating a job walks you through it a step at a time, with a description and a tooltip on nearly every setting.

One click to run it. Turn on Pre-Index and a single click runs the whole thing: documents scanned, values captured, files saved under meaningful names in the place you chose.

Support. Our team is in Tennessee, reachable by phone or email, and has spent a combined fifty years on this kind of project. For anything involving dynamic OCR or a language model, that matters more than any feature on this page.

What you are buying

A SimpleIndex Professional workstation license at ,050 a year, with support and updates included for as long as the subscription runs. There is no separate renewal to buy and no first-year figure bundled into a larger up-front price.

Nothing included in Professional carries a per-page fee. The cloud services and hosted language models are the exception, and those are billed by the provider directly to you. If you would rather own the license outright, the perpetual Professional workstation license is the same software on the other arrangement.

Requirements

• Operating system: Windows 11 or Windows 10
• Server operating system: Windows Server 2016, 2019, 2022 or 2025
• .NET: .NET Framework 4.8
• Processor: 64-bit CPU, 2 GHz Intel Pentium or higher
• Memory: 8 GB of RAM
• Disk space: 465 MB installer, 1 GB total for all components
• Scanner: a TWAIN, WIA or ISIS scanner driver
• Internet: web access for online activation, and for any cloud or hosted language model engine you use

Try it on your own documents first

Recognition accuracy depends on your scans and your layouts, so the only useful test is the one run against your own paperwork. Download the trial.