SimpleIndex v9.0

Simple Software is pleased to announce the latest iteration of our easy-to-use scanning and indexing flagship product. This latest revision adds a host of new features both user-facing and behind-the-scenes.

• Additional language support for Tesseract OCR: includes Chinese, Arabic, Hindi and other languages. Installing the language pack will enable recognition in all available languages for Tesseract 3.02 Full list of supported languages.

• Automatic routing: documents with missing index fields directed to the Backup folder on export for manual review.
• PDF Forms Automation: Read data from filled in PDF forms and send it to a spreadsheet or database, or reverse the process and fill in blank forms with existing data.

• Integrated document separation: combines pages into multi-page documents without the need for a 2-step configuration.

• Automatic forwarding of a copy of the first page: from each exported file a first page is forwarded to a separate folder for data processing. Improves performance and reduces click charges for multi-page documents where data is only extracted from the first page.

• Image-based semi-transparent watermarking support:  adding logos, trademarks or backgrounds for PDF files.

• Page Order Validation: read the page number from each page with OCR and compare it to the scanned page order. Automatically flags any pages where the page number doesn’t match the expected value, allowing the operator to make corrections before the document is saved.

• Double-Index Validation: compare the value of two fields during unattended processing and automatically route documents to exceptions when the values don’t match. Use for unattended page order validation, backup zonal OCR when a value appears multiple times on the page, or comparing documents to expected values from a database.

• Updated imaging components: improvements to image processing performance and compatibility.

• .NET platform upgrade from 4.0 to 4.5.2:  As a result Windows XP is no longer supported. Please use previous versions of SimpleIndex

• Updated licensing process: Streamlined activation using installer, improving virtualization compatibility and prevent activation issues during major Windows updates. Removed page per year limits on Advanced Barcode Server license.
• Improved SharePoint performance: much faster uploads, automatically match metadata fields.
• Third Autofill key field: When you can’t match on just 2 fields.

Refining and expanding the enhancements of SimpleIndex v8.1, we’ve put more power in the hands of the user.

• Better selection controls
  • Multiple matches on Autofill generates a selection window
  • Lists can now cascade based on earlier selections
  • List entries can be limited for improved performance

  

• Improved SharePoint Integration
   
  • Better handling of custom column values
  • Support for Managed Metadata columns
  • Support for SharePoint Online w/ NTLM authentication
  • SP Client is now installed automatically, removing a step from configuration

• Select the OCR Engine in the Wizard
  • Standard (Tesseract) included in all editions
  • Professional (FineReader) included in Enhanced OCR and Pro editions
  • Switch between the two to find the most (cost) effective solution

• Updated Output Handling
  • Corrupt or invalid pages are replaced with a placeholder instead of dropping them
  • Documents can now be exported as database objects AND files

Building on the major revisions in version 8, we’ve leveled up and brought more power to the game

• A Wizard to rule them all
  • The wizard is now the default job setting tool
  • Each Step can now be accessed directly (no more clicking Next to reach your feature)
  • Imprinting added to the wizard
  • Setup Built-in Access database via the Wizard

  

• Enhanced Indexing Control
  • Autonumbers can be incremented by any value
  • OCR Zones can be specified counting from the last page or the first
  • Text replaces can be performed per index field (e.g. replace o with 0)
  • Templates AND dictionaries can be used in the same index field
  • Autofill Templates, a single OCR template can be loaded per document source – see our Invoice solution for more
• Enhanced File Input Options
  • Recompress Images to SimpleIndex defaults (not the image’s default)
  • Resample Images – set inbound images to same resolution before processing
  • Convert to TIFF keeping color mode of the original
• Enhanced Productivity
  • Built-in Access db can provide reporting information across multiple jobs
  • Large batch warning for users who might get a little carried away
  • Integrated Mode lets you build configurations directly from the document definitions of your DMS
• New SimpleInvoice Preconfigured Solution
  • Fully configured database and Quickbooks solution now included
  • Template Autofill loads a single OCR Template for Invoice Number reducing false positives

Enhancements to Server, Export Top New Features List

Simple Software is pleased to announce the latest iteration of our
easy-to-use scanning and indexing flagship product. This latest revision
includes an enhanced server processing module with a web services interface, integrated export function with built-in templates for several popular document management solutions, and free versions of our Imaging Suite applications.

New Server Manager & Web Services Interface

The server configuration tool is much more intuitive and now
lets you monitor batch processing in real time. Similarly, the redesigned server module is faster, more reliable and uses fewer system resources.

The web service interface lets you submit job files on demand for processing on the server. This lets you run any job you want any time you want, provides tight integration with third party applications, and avoids having to configure each job in the manager.

New Integrated Export

We’ve integrated our SimpleExport functionality right into SimpleIndex and improved integration with web services and SharePoint. Templates for
several popular document management applications are included, and new templates can be developed quickly for a nominal charge. But the best part is that you no longer need to purchase a SimpleExport license to use custom exports!

SharePoint 2010 users can upload documents, organize folders and set custom field data directly from SimpleIndex. Users who have developed custom web services can have documents and data published directly to their website with HTTP POST and web services file uploads.

Other Enhancements in SimpleIndex 7.5

Current users will also notice background enhancements such as
improved handling with variations in TIFF, PDF, and JPEG files.
Likewise the ability to process on-the-fly during scanning has
been ramped up and if you work in virtual environments, there’s
enhanced support for VMWare.

A new Global Settings Wizard makes initial setup easier than ever,
and adds the option to associate SimpleIndex job files with the right-click menu in Windows Explorer. You can perform OCR operations on the clipboard or from screen shots, not just scanned pages. A new Long Text Editor lets you manually select, extract and format paragraphs of text. Like
using barcodes? Barcode accuracy has been improved and you can even extract specific characters from within a barcode value.

Because we have not upgraded licensed technologies like OCR and barcode recognition, we have been able to provide this update free of charge for any version 7 user regardless of annual maintenance!

Under the Hood

We’ve turned up the dial on the performance and added some behind-the-scenes enhancements that you have been asking for.

• New, faster imaging libraries with better support for variations in TIFF/PDF/JPEG formats
• New Regular Expressions implementation allows advanced features like look-ahead and look-behind
• Improved VMWare support
• Improved support for mouse wheel actions
• Improved on-the-fly processing during scanning
• Better barcode accuracy through improved barcode checksum support

Other New Features

From the moment you run SimpleIndex 7.5 for the first time, you’ll find new tools and options to help you get more done faster. The following lists all new features added since the 7.2 release.

• New Global Settings Wizard streamlines initial setup process
• Clipboard and screen shot OCR captures data from application screens
• Multi-crop lets you draw several zones on the page and
  extract them to separate files automatically
• Display converted index log report after batch with
  clickable links to exported files
• Process any folder with any SimpleIndex job by
  right-clicking the folder in Windows Explorer
• Pages are displayed while rescanning or scanning to a single file
• Extract characters from a barcode using %[start,length]% in template
• Simplified compression options screen
• Insert files into batch
• Long text editor for capturing large blocks of text; quickly
  copy/paste and reformat text from searchable PDFs
• Add new records to database when no match is found on export
• Sort input by modified date instead of filename
• Test Barcodes option reads all barcodes on the page and
  gives coordinates, type and other stats
• Find in Lists option helps you find values in a long list
  when you don’t know the starting characters

Improved Integration with Servers and Databases

From launching jobs via the web to saving index data directly in a DMS friendly format, SimpleIndex 7.5 steps it up from start to finish.

• SimpleExport functions integrated directly into SimpleIndex;
  output index data to any XML/HTML/Text format
• New server configuration tool is more intuitive and lets you
  monitor batch processing in real time
• Redesigned server module is faster, more reliable and uses
  fewer system resources
• Web service interface lets you remotely control server
  processing
• HTTP Post file upload support for integration with custom
  web applications
• SharePoint 2010 integration — export images and index data
  to document libraries