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Data is essential in every sector of business. Not matter the field, companies rely on data accumulation and management day in and day out. When compiled, each piece of input provides companies with comprehensive databases of fundamental information that can be processed, stored, manipulated, and analyzed. Databases act as crucial repositories of information that often encompass vast sets of data. Given the mere amount of input involved, data accumulation and management can be a tedious and overwhelming task, especially when involving manual data entry, intricate spreadsheets, copious archives of documents, and clunky software.

While there are plenty of database solutions for processing and storing sets of data, such as SQL (MySQL, Access, Postgres, etc.) and NoSQL (Mongo, AWS, etc.), issues commonly arise during the processes of identifying and transferring data from raw unprocessed texts and images. Overall, data recognition and collation can be an incredibly tedious task in which small errors resulting from misreading and mismatching of input can disrupt entire database processes and outputs. Thus, the key to successful data management lies in the precision of character recognition and classification. With this in mind, we’ve tailored our solution to rigorously identify and meticulously catalog great amounts of data with accuracy in order to save you time, money, and headaches!

SimpleIndex provides an Unprecedented Control of Database Interactions

Open database integration is a powerful feature of SimpleIndex® and one that furthers its interoperability with custom programs. Instead of using a proprietary database, SimpleIndex allows you to map its index fields to cells in any database table. It can be configured to create new records, update existing ones or retrieve them for viewing. Using these three basic database functions, SimpleIndex is able to interface with and operate on any database.

Mobile Document Capture via Google Drive & SimpleIndex

Tuesday, 11 August 2026 by Simple Software
Overview While SimpleIndex operates as a desktop application, mobile team members and field operators often need to process physical documents when away from a traditional desktop scanner. By integrating the mobile scanning capabilities of Google Drive with SimpleIndex, organizations can convert any smartphone into a mobile capture workstation. Documents scanned on a mobile device automatically
1-Click ProcessingDatabaseDocument AutomationDocument Capture SolutionDocument ImagingDocument Management Software (Personal Document Management)OCR (Optical Character Recognition)Office PDF Text Processingoffline OCRon-prem OCRon-site OCROne-time payment OCRPDF BookmarkingScanning SoftwareSelf-hosted OCRSubscription free OCRSunshine OCR (Sunshine Software)TWAIN & ISIS Scanning
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SimpleIndex AI Job Assistant | Automated Job File Builder

Thursday, 30 July 2026 by Simple Software
SimpleIndex AI Job Configuration Assistant Welcome to the SimpleIndex AI Assistant. Enter your workflow requirements below – such as splitting PDFs by barcode, setting up OCR zones, or exporting to a database to generate custom .sic job file configurations instantly using AI. Attention! If you are using ads blockers on your browser that may prevent
1-Click ProcessingAI Document AnalysisAI Job AssistantCommand-LineDatabaseDocument AutomationDocument Capture SolutionDocument ImagingDocument Management Software (Personal Document Management)MS OfficeOCR (Optical Character Recognition)Office PDF Text Processingoffline OCRon-prem OCRon-site OCROne-time payment OCRPDF BookmarkingRPA (Robotic Process Automation)Scanning SoftwareSelf-hosted OCRSubscription free OCRSunshine OCR (Sunshine Software)TWAIN & ISIS Scanning
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Canvassing and Political Surveys Processing

Thursday, 16 July 2026 by Simple Software
Paper surveys, no typing.
1-Click ProcessingCommand-LineDatabaseDocument AutomationDocument Capture SolutionDocument ImagingDocument Management Software (Personal Document Management)MS OfficeOCR (Optical Character Recognition)Office PDF Text Processingoffline OCRon-prem OCRon-site OCROne-time payment OCRPDF BookmarkingRPA (Robotic Process Automation)Scanning SoftwareSelf-hosted OCRSubscription free OCRSunshine OCR (Sunshine Software)TWAIN & ISIS Scanning
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SimpleIndex 11 – More Than “Just an Update”

Friday, 03 October 2025 by Simple Software
We almost switched to Roman Numerals, it’s that big of a deal The most significant update in years, SimpleIndex 11 introduces major new features like handwriting recognition and email processing, while optimizing existing features to dramatically improve processing speeds for large batches and files. Some more major new features are: Get the full list of new features and fixes on the SimpleIndex Wiki.
1-Click ProcessingAutomatic Indexing SoftwareDatabaseDocument AutomationDocument IndexingInvoice OCROCR (Optical Character Recognition)OCR Form Processingon-prem OCRRecords ManagementScanning SoftwareSearchable PDF OCRZone OCR
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SimpleIndex 11.4 Release Notes

Friday, 05 September 2025 by Simple Software
SimpleIndex 11.4 new version, adds major new features like an easy option to customize what emails need to be processed from email boxes by setting dates and subfolders and automatically updating them each time these emails are processed. Additionally, ChatGPT integration was added. This allows you to extract index values and text from any document
1-Click ProcessingAutomatic Indexing SoftwareDatabaseDocument AutomationDocument IndexingInvoice OCROCR (Optical Character Recognition)OCR Form Processingon-prem OCRRecords ManagementScanning SoftwareSearchable PDF OCRZone OCR
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  • Published in Release Notes
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AI and SimpleIndex

Friday, 02 May 2025 by Simple Software
Share card: How to use OCR for most data, and your choice AI model for the rest. Local OCR reads the page; Claude, ChatGPT or Gemini reads only the fields left.
1-Click ProcessingABBYY FineReaderAI Document AnalysisAmazon TextractBar Code ScanningCloud OCRCommand-LineDatabaseDocument AutomationDocument Capture SolutionDocument ImagingDocument Management Software (Personal Document Management)Hybrid OCRImprinting & WatermarkingIntelligent Document ProcessingLLM OCRMS OfficeOCR (Optical Character Recognition)Office PDF Text Processingoffline OCRon-prem OCRon-site OCROne-time payment OCRPDF BookmarkingPrivate AIRPA (Robotic Process Automation)Scanning SoftwareSelf-hosted OCRSubscription free OCRSunshine OCR (Sunshine Software)TWAIN & ISIS Scanning
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The ‘Microsoft.ACE.OLEDB.12.0’ provider is not registered on the local machine.

Tuesday, 29 April 2025 by Alex Stewart
When connecting SimpleIndex to a Microsoft Access database that is the .accdb file type, the following Error can occur. Install the 32 bit Microsoft Access Runtime from the link below. https://www.microsoft.com/en-us/download/details.aspx?id=39358orhttp://www.scanstore.com/downloads/AccessDatabaseEngine2010.exe
DatabaseMS AccessODBC
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Database Export Error

Friday, 24 March 2023 by Alex Stewart
Please refer to the Wiki Documentation for the complete Databases reference. Using SimpleIndex to connect to Access Databases with the .accdb format the Microsoft Access Database Engine 2010 is needed. When running SimpleIndex and it tries to connect to the Access Database and this driver isn’t available the error below will appear. Database Export ErrorE7A – Provider cannot be
DatabaseExport
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Instant Integration With Any Application

Monday, 14 November 2022 by Simple Software
SimpleIndex® provides a great alternative to “reinventing the wheel” using a document imaging SDK to implement scanning in your custom application. SimpleIndex uses a command line interface to enable developers to execute customized scanning workflows from another application. This lets you take advantage of SimpleIndex‘s TWAIN/ISIS scanning, zone OCR, barcode recognition and database export features
1-Click ProcessingBar Code ScanningCommand Line InterfaceDatabaseDocument AutomationDocument ImagingFront End ScanningOCR (Optical Character Recognition)Office PDF Text ProcessingRPA (Robotic Process Automation)TWAIN & ISIS Scanning
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Automated Processing & 1-Click Interface

Monday, 14 November 2022 by Simple Software
SimpleIndex® 1-click scanning and indexing is enabled with its command line interface. SimpleIndex job files can be saved and opened just like a Word document. When you open a job file, SimpleIndex begins processing a new batch automatically. Scanning, processing (OCR, barcodes, database autofill, etc) and export happen in sequence with no further input from
1-Click ProcessingCommand Line InterfaceCommand-LineDatabaseDocument Automationon-prem OCRon-site OCRSearchable PDF OCRServer ProcessingSunshine OCR (Sunshine Software)UnattendedWorkflow Manager
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Database Integration

Monday, 07 November 2022 by Simple Software
One key fills every field.
CSVDatabaseDatabase AutofillDocument AutomationDocument IndexingDocument Management Software (Personal Document Management)Document RetrievalMS AccessODBCon-prem OCRon-site OCROracleRecords ManagementServer ProcessingSharePoint Scanning & MigrationSQL ServerSunshine OCR (Sunshine Software)Workflow ManagerXSLT
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How do I download and utilize TaxStacker after purchasing?

Friday, 11 October 2019 by Alex Stewart
The TaxStacker system is based on a custom set-up in the SimpleIndex software and consists of the “Tax Stacker.sic” Job Configuration file and the “TaxStacker.mdb” database. To use the TaxStacker system after purchasing follow the instructions below. Follow the SimpleIndex download, installation and activation instructions. Download the “TaxStacker.zip” file from the link provided with your
DatabaseDocument ClassificationMS Access
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Using alternate database schemas

Monday, 29 July 2019 by Simple Software
Please refer to the Wiki Documentation for the complete Database reference. In SQL Server, Oracle and MySQL (among others) user logons are associated with a default “schema” that determines which tables and views they can see. Users may have access to other tables and views that aren’t in their schema. When connecting to the database these tables will show up in the
DatabaseDatabase AutofillDocument RetrievalMS AccessMySQLODBCOracleServer ProcessingSQL Server
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Access Database Connection String

Monday, 29 July 2019 by Simple Software
Please refer to the Wiki Documentation for the complete Access reference. If you would like to create a database string for an Access database that includes a password use this format: Provider=Microsoft.Jet.OLEDB.4.0;Data Source=path\database.mdb;Jet OLEDB:Database Password=db_password;
DatabaseDatabase AutofillDocument RetrievalMS AccessODBC
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How do I delete an image and it’s database entry?

Wednesday, 28 February 2018 by dwilder
Please refer to the Wiki Documentation for the complete Global Settings Wizard  reference. If your Job Settings Wizard configuration’s of Database mode setting is set to “Update Existing Records”, the database record and the image will be deleted when you delete an image from a batch. The Table Name must be an updateable query or table
DatabaseDocument RetrievalMS AccessMySQLODBCOracleRecords ManagementSearchServer ProcessingSQL Server
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  • Published in Database & Retrieval
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How do I use the Media Wizard to create searchable DVDs or thumb drives?

Wednesday, 28 February 2018 by dwilder
Please refer to the Wiki Documentation for the complete Send Menu reference. To enable the Media Wizard, you must first create a job configuration that exports index information to an Access database. Once you have scanned all the documents for the CD or DVD and attached them to the database, create a second job that uses “Retrieve
DatabaseDocument Management Software (Personal Document Management)Document RetrievalExport
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  • Published in Database & Retrieval, Export
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How do I export index data to a database?

Wednesday, 28 February 2018 by dwilder
Please refer to the Wiki Documentation for the complete Export reference. There are a variety of ways to connect to your database. Detailed instructions are provided in the Manual (check the Help menu). Here is a brief overview of the steps involved: -Create a job configuration to scan and index files -On the database tab, set the
CSVDatabaseDocument Capture SolutionDocument RetrievalMS AccessMySQLODBCOracleRecords ManagementServer ProcessingSharePoint Scanning & MigrationSQL ServerWorkflow ManagerXMLXSLT
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  • Published in Database & Retrieval, Export
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How do i setup Simpleindex to use a Database table field as a list file when the table is not the same as the table i am using on the Database Tab.

Wednesday, 28 February 2018 by dwilder
Please refer to the Wiki Documentation for the complete Database reference. All you will need to do is put the table and field name you want to pull from in the Dictionary Matching & List Fields Box. It should be formatted just like the example below. Example: Table Name|Field Name
Automatic Indexing SoftwareDatabaseDatabase Autofill
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  • Published in Licensing & Installation
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Is it possible to have the scanned image itself added to a database and not just the image path?

Wednesday, 28 February 2018 by dwilder
Please refer to the Wiki Documentation for the complete Database reference. Yes. Image files can be inserted into binary fields in Access, SQL Server, Oracle, MySQL and other databases. Check the “Store files as binary objects” option on the Database tab and the “Output File Field” setting can be mapped to a binary field. If using PDF,
DatabaseDocument RetrievalMS AccessMySQLODBCOracleServer ProcessingSharePoint Scanning & MigrationSQL Server
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  • Published in Database & Retrieval, Export
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When exporting to a database, I get the error “Multi-step operation generated errors”

Wednesday, 28 February 2018 by dwilder
or a text value that is longer than the maximum length of the f
DatabaseDocument RetrievalMS AccessMySQLODBCOracleSQL Server
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  • Published in Database & Retrieval
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