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  • Simple Software Knowledge Base - Article
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Data is essential in every sector of business. Not matter the field, companies rely on data accumulation and management day in and day out. When compiled, each piece of input provides companies with comprehensive databases of fundamental information that can be processed, stored, manipulated, and analyzed. Databases act as crucial repositories of information that often encompass vast sets of data. Given the mere amount of input involved, data accumulation and management can be a tedious and overwhelming task, especially when involving manual data entry, intricate spreadsheets, copious archives of documents, and clunky software.

While there are plenty of database solutions for processing and storing sets of data, such as SQL (MySQL, Access, Postgres, etc.) and NoSQL (Mongo, AWS, etc.), issues commonly arise during the processes of identifying and transferring data from raw unprocessed texts and images. Overall, data recognition and collation can be an incredibly tedious task in which small errors resulting from misreading and mismatching of input can disrupt entire database processes and outputs. Thus, the key to successful data management lies in the precision of character recognition and classification. With this in mind, we’ve tailored our solution to rigorously identify and meticulously catalog great amounts of data with accuracy in order to save you time, money, and headaches!

SimpleIndex provides an Unprecedented Control of Database Interactions

Open database integration is a powerful feature of SimpleIndex® and one that furthers its interoperability with custom programs. Instead of using a proprietary database, SimpleIndex allows you to map its index fields to cells in any database table. It can be configured to create new records, update existing ones or retrieve them for viewing. Using these three basic database functions, SimpleIndex is able to interface with and operate on any database.

How do I connect to an SQL Server database?

Wednesday, 28 February 2018 by dwilder
SimpleIndex has the ability to export, query or autofill from an SQL database.  This allows you to upload data that is indexed with SimpleIndex to a table or view, search against the database or pull information from the database based on a key value. Insert New Data Search Existing Data Autofill Based on Key Values
DatabaseDatabase AutofillSQL Server
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  • Published in Database & Retrieval
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How do I connect to an existing Access database?

Wednesday, 28 February 2018 by dwilder
SimpleIndex has the ability to export, query or autofill from an Access database.  This allows you to upload data that is indexed with SimpleIndex to a table or query, search against the database or pull information from the database based on a key value. Insert New Data Open the Job Settings Wizard and go to
DatabaseDatabase AutofillMS AccessODBC
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  • Published in Database & Retrieval
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I know nothing about databases. Can I still use the database and Retrieval Mode features?

Wednesday, 28 February 2018 by dwilder
Yes! We’ve made it simple to create a database that you can use to store index information and perform searches with SimpleIndex Retrieval Mode. Once you have configured a SimpleIndex job to scan and store documents on your network, use these steps to create a database to store index information for searching: Go to the
DatabaseDocument RetrievalMS AccessMySQLODBCOracleServer OCRSharePoint ScanningSQL ServerWorkflow Software
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  • Published in Database & Retrieval
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The All-In-One Scanning & Sorting Tool

Tuesday, 30 January 2018 by Simple Software
SimpleIndex® has the ability to perform a wide variety of scanning and document organization tasks quickly and easily. This makes it a must-have tool for IT departments and consultants who often need to: Scan and store various documents on network shares or cloud storage Organize existing MS Office, PDF and other files on your network
1-Click ProcessingBar Code ScanningCommand-LineDatabaseDocument AutomationDocument Capture SolutionDocument ImagingDocument Management SoftwareImprintingImprinting & WatermarkingMS OfficeOCROffice PDF Text Processingoffline OCRon-prem OCRon-site OCROne-time payment OCRPDF BookmarkingRPAScanning SoftwareSelf-hosted OCRSubscription free OCRSunshine OCRTWAINTWAIN & ISIS Scanning
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Automatic Indexing Using Existing Data

Wednesday, 24 January 2018 by Simple Software
Automatic Indexing Using Existing Data The Autofill feature of SimpleIndex is an easy way to associate many index fields with one document without retyping data that already exists in another database. Autofill uses a database lookup to retrieve records that match a key value entered by the user. Blank index fields are then filled in
1-Click ProcessingAutomatic Data CaptureAutomatic Indexing SoftwareBarcode Recognition SoftwareDatabaseDatabase AutofillDocument AutomationFile IndexingFull Text IndexingKeyword IndexingMetadataMicrosoft Word Data ExtractionOCROffice PDF Document Indexingoffline OCRon-prem OCRon-site OCROne-time payment OCRPDF Data Extraction SoftwareScanned Document IndexingScanning SoftwareSelf-hosted OCRSubscription free OCRSunshine OCR
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SimpleIndex Walkthrough

Tuesday, 23 January 2018 by Simple Software
What Is SimpleIndex? SimpleIndex is a tool to organize your documents automatically, whether they are scanned or digital. It provides the advanced OCR automation features of enterprise-class software, with an interface and workflow that is optimized for the desktop user. It can work as a standalone document manager, or a capture front-end to any app,
DatabaseFile IndexingOCRon-prem OCRon-site OCRScanning SoftwareSearchSunshine Software OCRWorkflow
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Streamlined Interface

Tuesday, 23 January 2018 by Simple Software
Maximum Data, Minimum Clicks As with any repetitive task, a few seconds saved scanning and filing a single document quickly adds up to dozens or hundreds of hours over the course of a long project or daily routine. The most import part of planning your document capture project is to find the most efficient way
Automatic Data CaptureBarcode Recognition SoftwareBatch ScanningCommand Line InterfaceDatabaseDocument AutomationDocument ClassificationDocument ImagingFast ScanningOCROffice PDF Text Processingon-prem OCRon-site OCRRPAScanning SoftwareSolutionSunshine Software OCRTWAIN & ISIS ScanningUnattendedWorkflowWorkflow Software
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SimpleInvoice Invoice Processing Solution

Wednesday, 17 January 2018 by Simple Software
SimpleInvoice is a preconfigured solution that uses the OCR and dictionary matching functionality of the SimpleIndex scanning and indexing software to automatically capture key information from invoices needed for Accounts Payable processing. SimpleInvoice requires minimal configuration to get started, and comes with everything you need to capture most common invoice styles. Use SimpleInvoice to: Capture
DatabaseDatabase AutofillDocument ClassificationInvoice OCROCRoffline OCRon-prem OCRon-site OCROne-time payment OCRPDFQuickBooks Document ManagementSelf-hosted OCRSubscription free OCRSunshine OCRText Processing
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Full-Page OCR Indexing Demo

Saturday, 13 January 2018 by Simple Software
This sample job demonstrates the ability for SimpleIndex to convert scanned documents to searchable PDF files and extract index data from the OCR text. It also demonstrates the multi-user workflow capabilities. Step 1 uses a full-page OCR process on each image. Field data is extracted from the full-page text using template and dictionary matching algorithms.
1-Click ProcessingDatabaseDocument RetrievalFile IndexingInvoice OCROCROCR Scanningoffline OCRon-prem OCRon-site OCROne-time payment OCRSearchSelf-hosted OCRSubscription free OCRSunshine OCRUnattendedUnattended ProcessingZone OCR
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Compare Leading Solutions

Tuesday, 07 November 2017 by dwilder
The best way to see how the SimpleIndex processing workflow compares to other leading desktop scanning solutions is to see the same process performed side-by-side in each program. Below are videos we recorded of the same batch of documents being scanned and indexed in Kofax Express™, Kodak Capture Pro™, PaperVision™ Capture Express and Office Gemini
Batch ScanningDatabaseDatabase AutofillDocument ImagingDocument ScanningFast ScanningFront End ScanningImage ScanningKeyword Indexingoffline OCRon-prem OCRon-site OCROne-time payment OCRPDFScanned Document IndexingSelf-hosted OCRSubscription free OCRSunshine OCRWorkflowZone OCR
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