The Pre-Index Batch feature of SimpleIndex is what enables 1-click scanning and indexing, as well as command line processing. Pre-indexing lets you set fixed values for index fields and apply them to a whole batch. These can be combined with automatic values from barcode recognition, OCR and Autofill to create fully automated batch processes that can be launched from your custom application, a desktop shortcut, scheduled  task or even linked to the scan button on your scanner.

Automated Processing & 1-Click Interface

Work smarter, not harder with SimpleIndex's command line interface that automates workflow processing with AI and RPA driven OCR, barcode recognition, and database export automation

SimpleIndex® 1-click scanning and indexing is enabled with its command line interface. SimpleIndex job files can be saved and opened just like a Word document. When you open a job file, SimpleIndex begins processing a new batch automatically. Scanning, processing (OCR, barcodes, database autofill, etc) and export happen in sequence with no further input from the user.

For unattended processing, the command line interface lets you use Windows services and scheduled tasks to automate OCR, barcode recognition and database export tasks.

The Command Line Interface also allows SimpleIndex to be integrated with custom software applications with minimal to no programming required.

  • Field values, processing folders and other settings can be passed as command line parameters
  • Any SimpleIndex option can be set using XML job files
  • Database export links processed files to your app automatically
  • Control application behavior (display window, exit after processing, etc.)
  • Pre-Process and Post-Process features can execute other command line applications at start and end of batch

Unattended Server-Based Processing

Remote, unattended automated data processing for high-volume, high-document demand using barcode recognition, OCR, and application integration

SimpleIndex lets you run any SimpleIndex job as a Windows service for fully unattended processing. This is particularly useful for high-volume, high-demand applications where scanned images are coming from many remote workstations, as well as small and large implementations utilizing network scanners or digital copiers. In server mode, images are saved to a “hot folder” on the server where they are processed automatically. SimpleIndex performs barcode recognition, ocr and other indexing tasks and exports formatted files to storage and database servers.

Server processing licenses may be added to any version of SimpleIndex. Unattended processing is possible without a server license, but a user must be logged on to the workstation for it to execute. Windows services run automatically when the computer is booted up, even if nobody is logged on. You must have a Server license to run SimpleIndex on Windows Server operating systems.

SimpleIndex Servers can run multiple jobs on different schedules on the same server, or run multiple instances of the same job simultaneously to take advantage of multiple CPUs.

Integrate SimpleIndex in your Custom Application

Integrate SimpleIndex's smart, AI & recognition driven OCR fo extraxt, export, and integrate data directly into any custom application

Are you a developer looking for an easy scanning interface to use with your custom database application? Then SimpleIndex is the perfect solution for you!

With SimpleIndex, you can easily package pre-configured scanning and indexing settings for distribution with your application. SimpleIndex‘s command-line interface allows you to pre-set some or all of the index values for each batch, or even to hide the SimpleIndex GUI altogether. SimpleIndex can also interface directly with your database, inserting or updating index values and associating them with the images you scan. With SimpleIndex, you won’t have to write a separate import routine to get the new information into your database.

SimpleIndex is a far better option to developing your own scanning interface from scratch. If your application needs to use advanced features like barcode recognition or dynamic OCR, SimpleIndex saves you hundreds of hours of development time. If you need to let users preview each image, rotate, clean-up, rescan or index as necessary, why reinvent the wheel?

SimpleIndex means it is no longer too costly or complicated to bundle a full scanning application with your custom software. Being a SimpleIndex reseller means big discounts on every copy you sell. Sign up now!

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition) uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

KB Articles for Automation, Command-Line and Server Processing

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Command Line Arguments

Please refer to the Wiki Documentation for the complete Command Line Interface reference.

In addition to running a particular SimpleIndex Job Configuration with a command line script, other features might be required. This could be stopping dialogs from turning on, suppressing dialog boxes or passing the input or output folder to the Job. Below you will find some of the commands that can be added to the standard command line that SimpleIndex uses.

Start with the traditional full command line to run SimpleIndex, which you can find here:

“C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”<Path to Job>”

In this example /c: is the command to direct what Job Configuration is used, but I have listed more below. Each new argument should be separated by a space.

  1. /q = Prevents certain dialog boxes from appearing that require a manual click.
  2. /s = Prevents other dialog boxes from appearing that require a manual click.
  3. /i: = Set the specific Input Folder you would like to import files from.
    EX. “C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”<C:\Images\Scan Files.sic>” /i:”C:\Images\Input”
  4. /o: = Set the specific Output Folder you would like to import files from.
    EX. “C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”<C:\Images\Scan Files.sic>” /i:”C:\Images\Output”
  5. /d:15 = Set Processing Log to highest level and turn on log output. This will turn on the Processing Log, without having to do it manually.
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Turn Off Prompts and Pop Ups on Job Configurations

Please refer to the Wiki Documentation for the complete Job Configuration Interface reference.

SimpleIndex has a variety of prompts and pop ups that must be clicked that come up by default. These are normally needed by most users to set certain options or perform certain tasks based on the Job Configuration settings that have been set-up. These can be forced to be turned off though with a command line script. This can be configured in the settings for a shortcut that points to the Job Configuration that you would like to suppress the prompts and pop ups on.

Instructions to set Job Configuration shortcut to suppress all prompts and pop-ups:

  1. Right click on the Job Configuration file and select “Create shortcut” or “Sent to>Desktop”
  2. Find the shortcut, Right click on the shortcut and select “Properties”
  3. In the “Target:” field change the text in the field.
  4. Here is an example of the original text in the “Target:” field of a Job Configuration shortcut: “C:\SimpleIndex\Scan and OCR.sic”
  5. Here is what this section would be changed to for suppressing the prompts:
    “C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”C:\SimpleIndex\Scan and OCR.sic” /s
  6. The “/s” in this example is the command to suppress prompts and pop ups in SimpleIndex.
  7. The path to the Job Configuration file that you want to use will need to be set to the proper destination and filename, including file type extension.
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Process Monitor/ProcMon Instructions

Please refer to the Wiki Documentation for the complete Processing and User Interface reference.

In some cases there will be errors with SimpleIndex or issues without errors that are too general to get the information needed to fix the issue easily. When this happens a very detailed log is needed to determine what exact processes are occurring when the issue happens and which processes are failing. This is done by using the Microsoft Process Monitor to log everything while running SimpleIndex.

The instructions for how to install and run the Process Monitor are below.

  1. Download the process monitor from Microsoft by clicking HERE and then clicking Download Process Monitor.
  2. Unzip the “ProcessMonitor.zip” file and save it to any location on the computer running SimpleIndex.
  3. Run the “Procmon.exe”
  4. Once the program opens go to the File Menu and uncheck “Capture Events”
  5. Go to the Edit menu and select “Clear Display”
  6. Go to the Filter Menu and select Filter
  7. Set the first drop down to Process Name
  8. Set the second drop down to Contains
  9. Type in “Simple” into the third field
  10. Click Apply then OK
  11. Go to the File Menu and check “Capture Events”
  12. Immediately run SimpleIndex with the process that is having the issue exactly as you normally would and let it run until the issue occurs.
  13. Once the issue occurs go back to the Process Monitor window and then to the File Menu and uncheck “Capture Events”
  14. Go to the File Menu and select save.
  15. Use all the defaults to save to a folder that you can easily access and name the file with today’s date.
  16. Send us this file for review.
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FastImport to Disable Automatic Processing During Import

Please refer to the Wiki Documentation for the complete Fast Import Interface reference.

SimpleIndex has a variety of processing functions that automatically happen behind the scenes when importing documents to improve the quality and functionality of the images and processing capabilities of the software.

On some occasions these extra processing functions cause delays and conflicts or aren’t needed at all. If these processing functions are causing SimpleIndex to crash or slow down the import processing too much for a particular Job Configuration that can be turned off with a registry setting.

Follow these instructions to add this registry setting:

  1. Close out of SimpleIndex entirely
  2. Open the Windows Registry by going to the Windows Search and searching for “RegEdit”
  3. Go to this location in the Registry Folder Tree: Computer\HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\SimpleIndex\Misc
  4. In the right section of the Registry window Right Click in the white space and select New>String Value
  5. Name the new key “FastImport”
  6. Open the “FastImport” Registry Key, set the value to “1” and then click OK
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Large Documents (>500 pages) are Slow to Process

When working with PDF image files containing a high number of pages (typically in excess of 500, but can vary by file and PC running the job) SimpleIndex may run into performance issues as it attempts to hold all of those pages in memory and perform the requested operations (full-text OCR in particular can tax a system in these circumstances).

SimpleIndex 11:

Use the Fast Import and Fast Export options to use our new, optimized import and export that can split or merge PDF files with thousands of pages in a matter of seconds. These options disable the optional features that require the slower import and export operations and allow for much faster processing.

Older Versions of SimpleIndex:

A workaround in this scenario is to convert the large PDF to a folder of smaller PDFs files that can be managed more easily. In order to minimize the impact on production and tax the user(s) with extra steps, you can use a third-party splitting tool that can be called from the Command Line. One such option that has worked well is PDFSplitter from CoolUtils

One way to automate this process is to use PDFSplitter’s command line ability in conjunction with SimpleIndex’s Pre-processing function. For simplicity let’s consider a 600 page PDF with a filename generated at the time of scanning using indexes provided on a coversheet or keyed by an operator. The goal now is to take that large file and perform a full-text conversion on it.

Our SimpleIndex job, Full Page OCR.sic let’s say, launches and before getting to work calls PDFSplitter from the Pre-processing step with a command such as

PDFSplitter.exe “C:\Images\Smith – John – Medical History.pdf” C:\Images\Pages\ -cp 100

PDFSplitter will run and break that document every 100 pages creating 6 PDFs in the folder C:\Images\Pages. It maintains the original filename, simply adding “001-100” and so on to the name. After PDFSplitter is complete the Full Page OCR job begins its process and, given that the original filename is still part of the split files’ naming schema, it can produce one full-text PDF in the final output folder.

Related Wiki Help Pages:

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Command Line Sample

Please refer to the Wiki Documentation for the complete Command Line Interface reference.

When using the Simple Software products it can be beneficial to run the software from a command line script. With this you can run other Simple Software Job configurations or Windows Batch Files (.bat) or Task Manager or other command line methods automatically.

You can find sample formats of the command lines for Simple Software products below.

​SimpleIndex:
“C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”Path to job file”

SimpleSend:
“C:\Program Files (x86)\SimpleIndex\SimpleSend.exe” “Path to job file” /hide /run

SimpleQB:
“C:\Program Files (x86)\SimpleIndex\qb\SimpleQB.exe” “Path to job file” /hide /run

/hide and /run in the SimpleSend and SimpleQB examples above hide any windows from being displayed and automatically runs the process respectively.

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Command Line to Auto-close SimpleIndex

Please refer to the Wiki Documentation for the complete command line interface reference.

This is used to closed SimpleIndex after the job has been completed automatically. This can be useful if you only run one batch in SimpleIndex at a time and don’t need it after that batch is complete.

Instructions to Auto-close SimpleIndex when Batch is complete:

  1. Open the SimpleIndex Job Configuration that you would like to set to auto close when the batch is is complete.
  2. Open the Job Settings Wizard from the File menu.
  3. Go to the Advanced Settings step and expand Pre-Process & Post-Process options.
  4. In the Post-Process field put the following:
    taskkill -f -im simpleindex.exe
  5. Save the Job Configuration.

Alternate Intructions:

  1. Open the Job Options from the File menu
  2. In the Batch tab put the following in the “Post-Proc” field:
    taskkill -f -im simpleindex.exe
  3. Click OK and then Save from the File menu
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Stop Autorun When Double Clicking Configuration

Please refer to the Wiki Documentation for the complete Settings Wizard reference.

SimpleIndex jobs can be launched from an icon, just like opening a Word document saved on your desktop. However when you do this the default behavior is to automatically run the job file once it opens in SimpleIndex. If you just want to open the job without running it, follow these instructions:

1.  Create a shortcut to the configuration by right clicking on the configuration file and selecting “Create shortcut”
2.  Right click on the Shortcut that was just created and saved and select “Properties”
3.  In the “Target” field put the following:
“C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”<Full Path to Configuration file>” /m

Example:

“C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”C:\Images\test.sic” /m

Run job manually from command line
Shortcut properties for manually running a job.

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Workstation Activation in the Concurrent Serial Number Field

Please refer to the Wiki Documentation for the Licensing & Activation reference.

If you are getting really weird activations errors where it says the license has already been activated the client has probably put the Workstation serial code in the Concurrent spot that is in the Wizard.


To fix this go to the registry (regedit) here:

HLM\Software\Wow6432Node\SimpleIndex\Registration

Then delete the key called Serial

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Continue with Post Process Command Line if Input Folder is Empty

Please refer to the Wiki Documentation for the complete command line interface reference.

When running multiple jobs in a row or chain with the Post Process Command Line it is possible that an earlier Job in the process won’t have any files. This will stop the Job before reaching the Post Process step and cause later jobs not to run.

This can be corrected by adding an option directly to the XML text of the Job Configuration. This will tell it to keep going to the Post Process step even if there are no files to process in the Job.

Instructions:

  1. Right click on the Job Configuration file (.sic file format) and select Open With..
  2. Select Notepad or some other text file opening software.
  3. Search for this in the text of the file: <POSTPROCEMPTY>false</POSTPROCEMPTY>
  4. Change the word “false” to the word “true” in that section.
  5. false = Stop immediately if there are no files to process.
  6. true = Run the Post Process Command Line even if there are no files to process
  7. Save the file and close it.
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The All-In-One Scanning & Sorting Tool

SimpleIndex® has the ability to perform a wide variety of scanning and document organization tasks quickly and easily.

This makes it a must-have tool for IT departments and consultants who often need to:

The missing piece of the IT document management puzzle

With a cost and setup time that is negligible compared to other enterprise capture platforms, SimpleIndex makes sense even when your company already has one. For example:

The wide variety of scanning and indexing tasks you can do with SimpleIndex make it an incredibly useful tool to have in your arsenal.

Find Out More

Learn More:

Scan, file, and process document data quickly and efficiently with Simple Software's tailored OCR automation and one-click processing that fits your unique business needs
Use SimpleIndex OCR to convert scanned and digital images to searchable PDF files for automated sorting, filing, and export to applications such as Word, Excel, PowerPoint, etc.
Automatically and accurately convert scanned and digital documents with simple and complicated tables to PDF files, Excel, Google Sheets, CVS, and other spreadsheet formats with Simple Software's advanced document management suite including Abbyy FineReader, Simple Index, SimpleView, SimpleSearch, SimpleSend, SimpleExport, SimpleCoversheet, and AI components
SimpleIndex OCR automation analyzes, classifies, verifies, and exports digital data into searchable documents that can be stored and processed in a variety of SQL applications
Simple Software's Document management OCR (Optical Character Recognition) uses smart machine-learning and AI (artificial intelligence) methods to convert handwritten and digital text and image data into machine-readable text, allowing users to search, index, and organize large volumes of document data
Simultaneously recognize, analyze, and export large volumes of documents and digital data with SimpleIndex batch OCR (Optical Character Recognition) for processes dealing with large volumes of documents, such as digitizing paper and scanned archives or processing document data in a document management system
SimpleIndex Server enterprise OCR lets users automatically perform optical character recognition on thousands of documents at a time, scaling to meet the demands of the large volumes of document conversions and processes tailored to the user's specifications
SimpleIndex OCR data capture technology and page layout analysis automatically identifies common invoice data elements (vendor, date, amount, invoice number, line item data, etc.) to automate data entry, eliminate errors, automate retrieval, match POs (Purchase Orders), validate quantities and prices, automate electronic document management and storage

KB Articles for Document Management

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Video Demos

These videos demonstrate several ways SimpleIndex® can automatically index different types of documents. If you are new to SimpleIndex, watching these videos is the easiest way to see what it can do. You can follow along using the sample files included in the SimpleIndex Trial.

The sample files are copied to your Configuration Folder when you run the SimpleIndex Trial for the first time. If you can’t find the samples, copy them with the Global Settings Wizard in the File menu.

Compare Major Scanning Solutions

Compare the SimpleIndex scanning and indexing workflow to 4 leading desktop document imaging applications–Kofax Express™, Kodak Capture Pro™, PaperVision™ Capture Express and Office Gemini DiamondVision™.

Compare SimpleIndex to the competition

University of SimpleSoftware

Extensive online training videos for the SimpleSoftware product line are available at the University of SimpleSoftware. Live versions of each class can also be scheduled with our support staff.

Visit the Simple Software University

Integrated Solutions Built with SimpleIndex

SimpleInvoice

Uses the OCR and dictionary matching functionality of the SimpleIndex scanning and indexing software to automatically scan, name, and organize incoming invoices into your chosen folder structure of searchable PDF files.

SimpleQB

Scan invoices, OCR the key data and automatically receive bills in QuickBooks accounting software. SimpleQB can transfer transaction data from SimpleIndex to QuickBooks, automating your scanning and data entry tasks simultaneously.

LoanStacker for Mortgages

Use OCR with a preconfigured dictionary file to recognize over 300 mortgage origination and closing documents. Automate scanning to popular mortgage applications like Calyx Point and EllieMae Encompass.

Find out more by going to LoanStacker.com.

SimpleIndex with Contentverse Document Management

SimpleIndex is the perfect front-end scanning tool for your document management system. These videos show several ways that SimpleIndex can be configured to automate document capture with the CompuThink Contentverse document management solution.

SharePoint Scanning

Automatically organize files and set custom column metadata in SharePoint 2010 using SimpleIndex index fields.

Screenshot OCR

Use screen captures to get index data from any application.

Patent ID and Title Extraction

Out-of-the-box configuration extracts the Patent ID Number and Title from any US patent application.

Zone OCR with Template Matching

This video shows the Zone OCR Invoice Processing sample job. Zone OCR is the traditional method for extracting index data from printed text that appears in a fixed location on every page.

The video also shows how Zone OCR is enhanced with SimpleIndex‘s Template Matching and Dictionary Matching features, giving you much more margin for error than other solutions.

Watch the Zone OCR Video

Document Barcode Recognition

This video shows how barcode recognition can be used with our 1-click processing feature to index files quickly, easily and accurately.

With a single click a batch of documents is imported, barcodes are recognized and files are exported to organized folders and filenames as well as a SimpleSearch document database.

In the second part of the video, a SimpleSearch configuration is used to search and view the files processed in the first part.

Watch the Barcode Recognition Video

PDF OCR Text Parsing

This video demonstrates the PDF OCR text processing capabilities of SimpleIndex by extracting the Document Number, Date, Document Type, Customer and Total from a number of Estimates and Invoices.

All of this information is read automatically using the existing text layer of a computer generated PDF, such as those created using PDF printer drivers. Template and dictionary matching algorithms are used to locate and extract the correct data values from the text.

Since the existing text is being used, OCR is not performed. This makes processing much faster and 100% accurate. OCR can be used to get text from scanned PDF files with no existing text.

Watch the PDF OCR Text Parsing Video

Sort and Index MS Office Documents

This video shows the Read My Documents sample configuration.

Word documents, Excel spreadsheets and PowerPoint presentations are automatically sorted using the SimpleIndex template and dictionary matching algorithms.

The files are reorganized using the Sales Rep, Customer, Document Type and Date extracted from the text.

SimpleSearch is then used to search and view the sorted files.

Watch the MS Office OCR Text Parsing Video

Full Page OCR Invoice Processing

This job configuration uses a 3-step process to automate the OCR processing. First, full-page OCR is performed on each image. Field data is extracted from the full-page OCR using template and dictionary matching algorithms. This is done in Pre-Index mode to allow unattended processing. Data is saved to a database so it can be reviewed and corrected in Step 2.

Step 2 uses Database Update mode to find images with missing index values and allows the user to manually enter the correct data.

Step 3 uses a SimpleSearch configuration to search and view the indexed images, including full text searches.

Watch the Full Page OCR Video

Running Jobs from an Icon

One of the most powerful features of SimpleIndex is its ability to be launched from a command line. This allows you to save job configurations to an icon that can be launched by double-clicking it. Processing can be fully automated so that it runs minimized in the taskbar and requires no user interaction whatsoever.

This video shows what happens when you run the various sample jobs in this way.

Watch the 1-Click Processing Video

Learn More:

KB Articles for Optical Character Recognition

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