SimpleInvoice is a preconfigured solution that uses the OCR and dictionary matching functionality of the SimpleIndex scanning and indexing software to automatically scan, name, and organize incoming invoices into your chosen folder structure of searchable PDF files.
SimpleInvoice requires minimal configuration to get started. It comes with everything you need to index most common invoice styles. The customer and vendor lists, as well as your particular Purchase Order and Invoice number styles, can be customized for your company.
Use SimpleInvoice to:
- Automatically receive and enter invoices in your accounting software, especially QuickBooks
- Create full-text searchable invoice files
- Create an organized filing system for archiving invoices
- Quickly find specific invoices based on vendor, date, invoice number and other index fields
Please Contact Us to find out more about SimpleInvoice!
SimpleIndex 11.4 Release Notes
Friday, 05 September 2025
SimpleIndex 11.4 new version, adds major new features like an easy option to customize what emails need to be processed from email boxes by setting dates and subfolders and automatically updating them each time these emails are processed. Additionally, ChatGPT integration was added. This allows you to extract index values and text from any document
- Published in Release Notes
Zone OCR and Dynamic OCR
Monday, 07 November 2022
Other document scanning applications in this price range use Zone OCR to obtain index data from the page. SimpleIndex improves upon this time-tested but limited model with its Dynamic OCR feature. Let’s look at the difference between the two methods: Zone OCR Zone OCR is used to read document indexes or tags from text on
Accounts Payable Automation with RPA
Thursday, 20 January 2022
In just a few clicks, you can an inbox full of invoices to data entered into QuickBooks Online (or any other accounting system) with SimpleIndex and Astro RPA. The first step is to run our SimpleInvoice job to capture the data from your invoices. Then, with one more click, fire up the robot and grab
Language Pack for Standard/Tesseract OCR
Monday, 01 November 2021
Please refer to the Wiki Documentation for the complete Global Settings Wizard reference. All versions of the SimpleIndex software include OCR with the Standard/Tesseract OCR engine. The SimpleIndex download only includes a limited set of languages with the installation. If the language you would like to OCR with SimpleIndex isn’t one of the languages included then you can download
Languages Supported in SimpleSoftware OCR Engines
Monday, 02 December 2019
Please refer to the Wiki Documentation for the complete Languages reference. SimpleSoftware OCR engines are using two different systems for language support. In the end languages supported by your OCR is based on your version of SimpleIndex installed, any addons (SimpleIndex Server, SimpleCoversheet, and so on) do not add any additional language support. All SimpleSoftware products have Tesseract 3.02
How to activate SimpleExport?
Wednesday, 04 September 2019
Please refer to the Wiki Documentation for the complete SimpleExport reference. Activation Instructions SimpleExport Option A – New SimpleIndex Installation: If you are installing SimpleExport on the Windows computer for the first time first download SimpleIndex from the SimpleIndex Demo Installation Link. Once the SimpleIndex software has been downloaded install the software from the downloaded installation file.
Will your SimpleQB allow me to scan in old invoices or bank statements directly into QuickBooks?
Wednesday, 28 February 2018
purchase order
- Published in Database & Retrieval, SimpleQB
Can SimpleQB be used to scan in receipts and invoices which are then matched to the files kept in the QuickBooks System?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete SimpleQB reference. Yes, That is exactly what SimpleQB was designed to do. SimpleQB uses the information from your QuickBooks documents to file images under the appropriate customer/vendor, document type, document number and date. Simply pull up the corresponding file in QuickBooks and click scan!
- Published in SimpleQB
How do you train the OCR engine for better accuracy?
Wednesday, 28 February 2018
Training has been removed with version 7 due to the addition of the ABBYY FineReader OCR engine.
- Published in OCR
How can I improve recognition rates for my OCR fields?
Wednesday, 28 February 2018
There are several things you can do to improve accuracy for OCR. Scan at 300dpi, black & white for best results. Adjust the scan settings to remove background noise and improve the definition of characters. For Zone OCR, field recognition can often vary based on the surrounding white space and text in the zone. Try
- Published in OCR
SimpleInvoice Invoice Processing Solution
Wednesday, 17 January 2018
SimpleInvoice is a preconfigured solution that uses the OCR and dictionary matching functionality of the SimpleIndex scanning and indexing software to automatically capture key information from invoices needed for Accounts Payable processing. SimpleInvoice requires minimal configuration to get started, and comes with everything you need to capture most common invoice styles. Use SimpleInvoice to: Capture
Full-Page OCR Indexing Demo
Saturday, 13 January 2018
This sample job demonstrates the ability for SimpleIndex to convert scanned documents to searchable PDF files and extract index data from the OCR text. It also demonstrates the multi-user workflow capabilities. Step 1 uses a full-page OCR process on each image. Field data is extracted from the full-page text using template and dictionary matching algorithms.
Zone OCR with Template Matching
Friday, 12 January 2018
This video shows the Zone OCR Invoice Processing sample job. Zone OCR is the traditional method for extracting index data from printed text appearing in fixed locations on every page. The video also shows how Zone OCR is enhanced with SimpleIndex‘s Template Matching and Dictionary Matching features, giving you much more margin for error than
