Use SimpleIndex to automate the process of assigning keyword index values to scanned documents and minimize data entry keystrokes and errors. SimpleIndex uses OCR with complex pattern matching to find index values anywhere on the page, or use bar codes to index scanned documents automatically.
Once captured, structured data can be used to populate a database, document management system, SharePoint and other repositories.
SimpleIndex can simultaneously process MS Office, PDF, text, HTML and other files using the same pattern matching technology. If the file already has text it SimpleIndex uses it for increased speed and accuracy, falling back on OCR for images and scanned document indexing.
SimpleIndex 11.4 Release Notes
Friday, 05 September 2025
SimpleIndex 11.4 new version, adds major new features like an easy option to customize what emails need to be processed from email boxes by setting dates and subfolders and automatically updating them each time these emails are processed. Additionally, ChatGPT integration was added. This allows you to extract index values and text from any document
- Published in Release Notes
Clear Recent Jobs List
Wednesday, 01 November 2023
The Recent Jobs list on the main SimpleIndex screen contains the most recent Job Configurations that have been opened in SimpleIndex. This list can be cleared, so it starts adding new Job Configurations to the list fresh. To make this change follow these instructions
Enable Processing Log when Opening SimpleIndex
Friday, 09 June 2023
Please refer to the Wiki Documentation for the complete Process Menu reference. In certain cases issues with SimpleIndex will occur when opening the software. In many cases the SimpleIndex support team will need a processing log to diagnose what is causing the issue. In these cases the Processing Log needs to be enabled when opening SimpleIndex. Command Prompt
SimpleIndex Not Autorunning Jobs
Monday, 06 February 2023
If SimpleIndex isn’t automatically running the Job Configuration after double clicking the file the the following registry settings are needed.
Prompt Before Appending with Identical Filename
Thursday, 26 January 2023
In some cases files will be exported from a batch with the same name as another file in the same output folder. In these cases it might be best to name the file with a different filename, instead of having SimpleIndex append to the existing file. This option will allow the software to prompt the
Order of Import
Tuesday, 15 November 2022
Please refer to the Wiki Documentation for the complete File Input Settings reference. SimpleIndex imports files in alphabetical order based on the filename. When importing files that start with an A-Z letter in the filename the ordering is obvious. This can be a bit more confusing when importing files that start with numbers. When importing these file names: 1,
Patent ID and Title Extraction
Monday, 14 November 2022
To avoid manual data entry, pattern matching is used to automatically read the Patent ID Number and Title from any US patent application straight out of the box. This job configuration is available for free for SimpleIndex users from the link below. SimpleIndex Patents Demo Job Configuration Learn More:
Barcode OCR: split, name and file documents by the barcodes on them.
Monday, 14 November 2022
Exclude Index Field from Index Log
Tuesday, 29 December 2020
Please refer to the Wiki Documentation for the complete Index & Batch Logging reference. Many times when outputting a Log file via CSV, XML, TXT, etc. there will be index fields that are required in the Job Configuration, but not desired to be output in the Index Log. In those cases those fields can be excluded from the Index
