Use SimpleIndex to automate the process of assigning keyword index values to scanned documents and minimize data entry keystrokes and errors. SimpleIndex uses OCR with complex pattern matching to find index values anywhere on the page, or use bar codes to index scanned documents automatically.
Once captured, structured data can be used to populate a database, document management system, SharePoint and other repositories.
SimpleIndex can simultaneously process MS Office, PDF, text, HTML and other files using the same pattern matching technology. If the file already has text it SimpleIndex uses it for increased speed and accuracy, falling back on OCR for images and scanned document indexing.
Change the Font Size of Index Fields
Thursday, 03 December 2020
Please refer to the Wiki Documentation for the complete Index Fields reference. Index fields have a default 8 point font size, but this can be changed if required for visibility. You can change this by editing a registry file in the Registry Editor and set any font size you would like. To make this change follow these instructions
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Export Issues and Missing Images after Export
Tuesday, 16 June 2020
Please refer to the Wiki Documentation for the complete Export Settings reference. If you are having issues with the files not exporting properly or you have missing images in the export folder that should have been saved, then a registry key needs to be added to correct this. This registry key changes the export process from the faster process
FastImport to Disable Automatic Processing During Import
Thursday, 27 February 2020
Please refer to the Wiki Documentation for the complete Fast Import Interface reference. SimpleIndex has a variety of processing functions that automatically happen behind the scenes when importing documents to improve the quality and functionality of the images and processing capabilities of the software. On some occasions these extra processing functions cause delays and conflicts or aren’t
Large Documents (>500 pages) are Slow to Process
Thursday, 06 February 2020
When working with PDF image files containing a high number of pages (typically in excess of 500, but can vary by file and PC running the job) SimpleIndex may run into performance issues as it attempts to hold all of those pages in memory and perform the requested operations (full-text OCR in particular can tax
How to activate SimpleView?
Wednesday, 04 September 2019
Please refer to the Wiki Documentation for the complete SimpleView Application reference. Activation Instructions SimpleView Option A – New SimpleIndex Installation: If you are installing SimpleView on the Windows computer for the first time first download SimpleIndex from the SimpleIndex Demo Installation Link.Once the SimpleIndex software has been downloaded install the software from the downloaded installation file. During the
How to activate any Add-on or Upgrade to SimpleIndex?
Friday, 30 August 2019
Add-ons such as ISIS scanning, Server Processing and ClearImage barcode recognition are features of your SimpleIndex license key. How you start using one depends on how it was bought. The License Check page shows what any key includes. Added to a license you already own If you entered your existing license key at checkout, the
TaxStacker: Sort & Classify Federal Tax Documents
Friday, 16 August 2019
This is a great way for accountants and tax preparers to organize complex tax returns in a way that makes it easy to find specific documents. It can also be used to ensure all required schedules and supporting documents are present in the finished return. Use our out-of-the-box TaxStacker configuration to automatically identify all the
Enable Post-Process when Input Folder is Empty
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete Advanced Settings reference. When you have multiple Job Configurations running in tandem with the Post-Process command line running one after there other there can be occasions where a Job Configuration earlier in the chain doesn’t have any images in the Input folder. When this happens a prompt occurs that must
Disable StopFile
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete File Input Settings reference. If you have many different users running SimpleIndex on different computers saving to the same Output folder, the STOPFILE from one can cause another user to not be able to export to the folder while the original user is outputting to the folder. In this case
Skip to Blank Index on Save Index
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete Index & Batch Logging reference. If you would like to have SimpleIndex automatically go to the next page with a blank field and highlight that field when the Save Index button or Enter a change to the XML text of the Job Configuration is needed. This can be useful to
Stop Autorun When Double Clicking Configuration
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete Settings Wizard reference. SimpleIndex jobs can be launched from an icon, just like opening a Word document saved on your desktop. However when you do this the default behavior is to automatically run the job file once it opens in SimpleIndex. If you just want to open the job without
Sharing Violation – Anti-Virus
Monday, 29 July 2019
If you get Sharing Violations during the processing, usually with the Temp folder, and you can’t figure out why it is probably the Anti-Virus software. Turn off the real time virus scan and it should fix it.
Sort Lists Error – HexUniControl Module
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete Job File reference. If you have an error when manually changing the values in a List type index field that says “HexUniControl” then it’s an issue with the way SimpleIndex sorts the values in the list that the drop down is accessing. This sorting needs to be turned off to avoid
Forward Blank Index Fields
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete Index Fields reference. To turn on the carry Forward when you blank out an index field do the following: 1. Right click on the configuration file and open with Notepad or another text editor. 2. Search for this XML value: FORWARD_BLANK 3. Set the value to true
Viewer Reset for SimpleIndex
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete SimpleView Application reference. If you have any issues with the SimpleView viewer within SimpleIndex not displaying properly or the grid size being off you can reset it by doing the following. 1. Go to the Registry by searching for regedit 2. Locate this folder path: hkey_current_user\software\vb and vba applications\simpleindexORhkey_current_user\software\vb and vba program
MISSING file move with multiple files
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete File Output Settings reference. If you want to move the MISSING files from the Output folder to another folder and create multiple MISSING files then use this script for the .bat file: ren “C:\Users\dgraves.META\Desktop\Folder1\Missing.pdf” Missing-%date:~10,4%%date:~7,2%%date:~4,2%_%time:~0,2%%time:~3,2%.PDF Move “C:\Users\dgraves.META\Desktop\Folder1\Missing*.pdf” “C:\Users\dgraves.META\Desktop\Folder2” This will rename the file to MISSING-DATE_TIME and then move it to another
SimpleIndex License Server URL
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete Licensing & Activation reference. Many corporate networks block traffic to all websites by default unless they have been specifically granted access. This is especially true in server environments. If you are having licensing issues with SimpleIndex not having access/permission through the internet to activate the software online then this access needs
Is SimpleIndex for Windows only? I’m a Mac user.
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Installation reference. Unfortunately SimpleIndex is for Windows only. This is true of most high speed document scanning applications, due to the fact that most document scanners only have Windows drivers. However, SimpleIndex can output to databases and file shares on a Mac server. The fact that it does
- Published in Licensing & Installation
