Create a full text index of your scanned documents and electronic files with SimpleIndex. Use full page OCR for scanned images or extract existing text from PDF files, MS Office documents, HTML and other text-based file formats. Save the extracted text to any SQL database to make them searchable in your custom applications, or use the built-in search function to find and view documents.

Exclude Index Field from Index Log

Please refer to the Wiki Documentation for the complete Index & Batch Logging reference. Many times when outputting a Log file via CSV, XML, TXT, etc. there will be index fields that are required in the Job Configuration, but not desired to be output in the Index Log. In those cases those fields can be excluded from the Index
Read more
No Comments

Change the Font Size of Index Fields

Please refer to the Wiki Documentation for the complete Index Fields reference. Index fields have a default 8 point font size, but this can be changed if required for visibility. You can change this by editing a registry file in the Registry Editor and set any font size you would like. To make this change follow these instructions
Read more
No Comments

Index With Non-Latin Character Sets

Please refer to the Wiki Documentation for the complete Languages reference. By default SimpleIndex uses the ANSI character set to display and edit captured OCR data, index field values and full-text OCR. This works for all languages based on the Latin alphabet (English, French, Spanish, German, etc.) To index documents in other languages like Chinese, Japanese, Russian, Arabic and
Read more
No Comments

I’m using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?

Please refer to the Wiki Documentation for the complete Full-Page OCR reference. SimpleIndex version 7 solves this problem with the incorporation of the FineReader OCR engine. Full text in PDFs will now flow with the formatting of the PDF. Legacy Versions: SimpleIndex can also be used with other OCR applications and servers to improve accuracy, formatting and
Read more
  • Published in OCR
No Comments

Can the values of 2 or more fields be combined in a single field?

Please refer to the Wiki Documentation for the complete Field types reference. Set the Type for the field that you want to store the combined value to “Fixed”. In the template setting for that field, you can enter the keyword %FIELD#% (where # is the field number) and the keyword will be replaced with the value of
Read more
No Comments

How do you configure full text searching in Retrieval mode?

Please refer to the Wiki Documentation for the complete Database Settings reference. On the Database tab there dropdown in the lower portion of the panel for Full Text OCR Field. Put the name of the field that will store the full-text data there. This must be configured both for Insert and Retrieval mode configurations. The database field
Read more
No Comments

Can OCR text be saved to Office, Text, HTML or other formats?

Yes.  On the OCR step of the Job Settings Wizard you can select the text output format need in the “Full-page OCR file type” drop down. By default it is set to PDF, but can be changed to Text (txt), Word (docx), Rich Text (rtf), Open Office (odt), Excel (xlsx), PowerPoint (pptx), ePub Zip (epub),
Read more
No Comments

Can SimpleIndex create searchable PDF Image+Text files with hidden text?

Yes, it can.  You can configure this setting in the Job Settings Wizard by going to the OCR step and checking “Enable full-page OCR”.  There are many settings in the OCR step that you can used to customize the output and recognition of images. SimpleIndex has two different OCR engines (Standard and Professional) that can
Read more
No Comments

How do I configure the output folder and file naming scheme?

Use the Folder and Filename check boxes on the Indexing & File Naming step in the Job Settings Wizard to indicate whether field values will be used to generate subfolders or filenames. Any field with the Folder option checked will create nested subfolders for each value in the order the fields are listed. Any field
Read more
No Comments

Automatic Indexing Using Existing Data

Automatic Indexing Using Existing Data The Autofill feature of SimpleIndex is an easy way to associate many index fields with one document without retyping data that already exists in another database. Autofill uses a database lookup to retrieve records that match a key value entered by the user. Blank index fields are then filled in
Read more
No Comments

Organize Office Documents with Text Parsing

This video shows the Sort My Documents sample job included with the SimpleIndex trial download. It shows how you can organize office documents automatically by parsing the file’s text for relevant metadata and keywords. You can then use those keywords to tag documents with metadata and create standardized folders and filenames. First we sort Word
Read more
No Comments

Searching and Viewing Documents

If you have not yet decided on a plan for how to organize your electronic documents for later retrieval, you should take some time to consider the possible options. There are several ways to search and view documents processed with SimpleIndex® Use SimpleSearch to use keyword searches to find and view indexed documents Use SimpleView
Read more
No Comments