Image and PDF files and metadata export to CSV, XML, database or document management system.
Exclude Index Field from Index Log
Tuesday, 29 December 2020
Please refer to the Wiki Documentation for the complete Index & Batch Logging reference. Many times when outputting a Log file via CSV, XML, TXT, etc. there will be index fields that are required in the Job Configuration, but not desired to be output in the Index Log. In those cases those fields can be excluded from the Index
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Connect SimpleIndex to FTP Site
Monday, 03 August 2020
Please refer to the Wiki Documentation for the complete Distributed Capture reference. SimpleIndex can import or export files that need to be or have been processed from an FTP site, but it requires that the FTP site be configured as a Windows Drive Letter. Configuring an FTP site as a Windows Drive Letter isn’t included in Windows, so third
Export Issues and Missing Images after Export
Tuesday, 16 June 2020
Please refer to the Wiki Documentation for the complete Export Settings reference. If you are having issues with the files not exporting properly or you have missing images in the export folder that should have been saved, then a registry key needs to be added to correct this. This registry key changes the export process from the faster process
InstaDocs for SAGE Integration
Wednesday, 11 September 2019
If you have the InstaDocs add-on for SAGE that allows you to search for and retrieve documents in the SAGE system, then it is possible to have SimpleIndex directly output to the InstaDocs folder system. If this is done when SimpleIndex outputs the images they will show up as searchable files immediately from InstaDocs. To
Disable StopFile
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete File Input Settings reference. If you have many different users running SimpleIndex on different computers saving to the same Output folder, the STOPFILE from one can cause another user to not be able to export to the folder while the original user is outputting to the folder. In this case
Do Not Combine Pages to 1 Bookmark
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete PDF Bookmarking reference. If you want to keep pages in bookmarks separate instead of combining them into a single bookmark when the same bookmark value is found in several interspersed images in the batch do the following: 1. Open the Job Configuration file in Notepad.2. Search for this value: <BOOKMARK_PDF1>3. Enter
MISSING file move with multiple files
Monday, 29 July 2019
Please refer to the Wiki Documentation for the complete File Output Settings reference. If you want to move the MISSING files from the Output folder to another folder and create multiple MISSING files then use this script for the .bat file: ren “C:\Users\dgraves.META\Desktop\Folder1\Missing.pdf” Missing-%date:~10,4%%date:~7,2%%date:~4,2%_%time:~0,2%%time:~3,2%.PDF Move “C:\Users\dgraves.META\Desktop\Folder1\Missing*.pdf” “C:\Users\dgraves.META\Desktop\Folder2” This will rename the file to MISSING-DATE_TIME and then move it to another
Is it possible to search for and retrieve documents with Windows desktop search?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Searchable PDF reference. Windows Search works great with SimpleIndex because all index data can be saved to the folder and file names as well as the file properties, and OCR text can be saved to hidden layers in PDF files. Windows Search will read all of these elements
- Published in Database & Retrieval, Export, Office PDF Text Processing
How do I use the Media Wizard to create searchable DVDs or thumb drives?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Send Menu reference. To enable the Media Wizard, you must first create a job configuration that exports index information to an Access database. Once you have scanned all the documents for the CD or DVD and attached them to the database, create a second job that uses “Retrieve
- Published in Database & Retrieval, Export
How do I export index data to a database?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Export reference. There are a variety of ways to connect to your database. Detailed instructions are provided in the Manual (check the Help menu). Here is a brief overview of the steps involved: -Create a job configuration to scan and index files -On the database tab, set the
- Published in Database & Retrieval, Export
SimpleIndex creates output files with upper case file extensions but we use an UNIX-based fileserver which requires lower case file extensions. How can i change the output file extension from upper case to lower case (e.g. from .PDF to .pdf)?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Advanced Settings reference. In SimpleIndex 6, file extensions were changed to default to lower case so this should no longer be an issue. If you want to default back to upper case file extensions, you must edit the registry. Go to HKEY_LOCAL_MACHINE\Software\SimpleIndex\Misc Create a String value called “UpperCaseFileExtension”
- Published in Export
Is it possible to have the scanned image itself added to a database and not just the image path?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete Database reference. Yes. Image files can be inserted into binary fields in Access, SQL Server, Oracle, MySQL and other databases. Check the “Store files as binary objects” option on the Database tab and the “Output File Field” setting can be mapped to a binary field. If using PDF,
- Published in Database & Retrieval, Export
When I use an Autonumber with single-page files, only the page number is shown in the filename and not the Autonumber.
Wednesday, 28 February 2018
This happens when the autonumber is in the same format as file page numbers. By default
- Published in Export
Can the original image filename be used as part of the output filename?
Wednesday, 28 February 2018
Please refer to the Wiki Documentation for the complete File Output Settings reference. The input filename can be specified automatically by configuring a field of type “Filename”. The input file path may also be parsed by the SimpleIndex dictionary and template matching algorithms to extract data fields from the folder and file names.
- Published in Export, Import, Indexing & UI
What is “Match & Attach” mode?
Wednesday, 28 February 2018
if you have a large backfile of documents that you want to scan and link to records in an existing database
- Published in Database & Retrieval, Export
How can I configure SimpleIndex to perform bates stamping or page numbering for my images?
Wednesday, 28 February 2018
which puts the desired information electronically on the output images that are saved in your output folder. This is all done in SimpleIndex by clicking 'Options' then going to the 'Imprint' ta
- Published in Export, Imprinting & Watermarking
Can SimpleIndex create searchable PDF Image+Text files with hidden text?
Wednesday, 28 February 2018
Yes, it can. You can configure this setting in the Job Settings Wizard by going to the OCR step and checking “Enable full-page OCR”. There are many settings in the OCR step that you can used to customize the output and recognition of images. SimpleIndex has two different OCR engines (Standard and Professional) that can
- Published in Export, OCR, Office PDF Text Processing
