Automatic archival of Microsoft Office documents to PDF via batch conversion, indexing and document management workflow.

If you have Microsoft Office or OpenOffice installed, you can use SimpleIndex to automatically convert MS Office documents to PDF files for archival. PDF files are better for archival than editable formats like Word and Excel. They can be annotated, encrypted, searched and viewed with free PDF readers.

There are many free applications that let you convert documents to PDF one at a time. SimpleIndex lets you convert thousands of files at once while it also extracts data from the text for indexing or data entry automation. This feature is ideal for migrating or archiving Office documents to SharePoint, document management systems and custom web applications.

Check and Repair All PDF Files

Please refer to the Wiki Documentation for the complete PDF reference. You can set SimpleIndex to assume that it needs to check every PDF file and fix it. Go to this location in the Windows Registry: Computer\HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\SimpleIndex\Misc Create a New String Value called “FixAllPDF” and set the value to 1
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Keep Pages in Original Order when Bookmarking

If you want to keep all the pages in the same order that they were imported, even though they all go with different bookmarks then do the following. 1.  Open the configuration in Notepad.2.  Search for <BOOKMARK_PAGE_ORDER>3.  Change this line from “false” to “true”:  <BOOKMARK_PAGE_ORDER>true</BOOKMARK_PAGE_ORDER>4.  Save and close.
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How do you select what types of files to process?

Please refer to the Wiki Documentation for the complete Batch Processing Stages reference. You can tell SimpleIndex what types of files it should process and which file types to ignore. This is done by clicking “Job Options” On the “Batch” tab you will find a field labeled “Input file types or mask”. These are the file types
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How do you configure OCR to read index information from MS Office or PDF documents?

SimpleIndex can just read
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Organize Office Documents with Text Parsing

This video shows the Sort My Documents sample job included with the SimpleIndex trial download. It shows how you can organize office documents automatically by parsing the file’s text for relevant metadata and keywords. You can then use those keywords to tag documents with metadata and create standardized folders and filenames. First we sort Word
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PDF & Office Text Parsing

Office Videos | PDF Video The template and dictionary matching capabilities of SimpleIndex‘s OCR function can be used to extract index information from the text of existing MS Office and PDF files, or any file with an accompanying TXT file. SimpleIndex® will search the document for matches on unique patterns and value lists, then index
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