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SimpleIndex - Document Scanning and OCR Recognition Software

SimpleIndex - Document Scanning and OCR Recognition Software

T (865) 637-8986
Email: info@simpleindex.com

SimpleIndex by SimpleSoftware
500 W Summit Hill Dr SW # 302, Knoxville, TN 37902

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HOME > Office to PDF

Automatic archival of Microsoft Office documents to PDF via batch conversion, indexing and document management workflow.

If you have Microsoft Office or OpenOffice installed, you can use SimpleIndex to automatically convert MS Office documents to PDF files for archival. PDF files are better for archival than editable formats like Word and Excel. They can be annotated, encrypted, searched and viewed with free PDF readers.

There are many free applications that let you convert documents to PDF one at a time. SimpleIndex lets you convert thousands of files at once while it also extracts data from the text for indexing or data entry automation. This feature is ideal for migrating or archiving Office documents to SharePoint, document management systems and custom web applications.

Check and Repair All PDF Files

Monday, 29 July 2019 by Simple Software

You can set SimpleIndex to assume that it needs to check every PDF file and fix it.

Go to this location in the Windows Registry:

Computer\HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\SimpleIndex\Misc

Create a New String Value called “FixAllPDF” and set the value to 1

Office PDF Document IndexingOffice PDF Text ProcessingOffice to PDFPDFPDF Archive Scanning SoftwarePDF Barcode RecognitionPDF Data Extraction SoftwarePDF FormsSearchable PDF OCR
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Keep Pages in Original Order when Bookmarking

Monday, 29 July 2019 by Simple Software

If you want to keep all the pages in the same order that they were imported, even though they all go with different bookmarks then do the following.

1.  Open the configuration in Notepad.
2.  Search for <BOOKMARK_PAGE_ORDER>
3.  Change this line from “false” to “true”:  <BOOKMARK_PAGE_ORDER>true</BOOKMARK_PAGE_ORDER>
4.  Save and close.

BookmarkOffice PDF Document IndexingOffice PDF Text ProcessingOffice to PDFPDFPDF Archive Scanning SoftwarePDF Barcode RecognitionPDF Data Extraction SoftwarePDF FormsSearchable PDF OCR
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How do you select what types of files to process?

Wednesday, 28 February 2018 by dwilder

You can tell SimpleIndex what types of files it should process and which file types to ignore. This is done by clicking “Job Options” On the “Batch” tab you will find a field labeled “Input file types or mask”. These are the file types that SimpleIndex will input files from. The default types are: TIF,PDF,JPG,GIF,BMP,DOC,XLS,PPT,DOCX,XLSX,PPTX,VSD,DWG,AVI,MP3 To process all files, enter * SimpleIndex will ignore any file whose extension does not appear on the list. In SimpleIndex 6 or above you can enter file masks to filter input files. Some examples are: abc*.pdf (PDF files starting with “abc”) ab??ef.* (All files starting with “ab”, 2 characters and “ef”) It is possible to have some file types open automatically in their default application. This can be done by inserting a pipe “|” into the list. Any file types after the pipe will be opened in their default application. For example: TIF,PDF,JPG|WAV,M

File IndexingImage ScanningImportOffice PDF Document IndexingOffice to PDF
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How do you configure OCR to read index information from MS Office or PDF documents?

Wednesday, 28 February 2018 by dwilder

MS Office and PDF files generated by software or PDF printer drivers already have the text you need to recognize in the file. Scanned documents need to use OCR to read text from an image of the page. With Office and PDF files, SimpleIndex can just read the text, which is much faster and accurate than image OCR. To recognize index fields from the document text, first create OCR fields on the Index tab as you would normally. Next, on the Zones & OCR options tab, check the “Use Full Page OCR for this Field” option for each OCR field. This tells SimpleIndex to process the existing file text. If the index value is a unique pattern of digits or list of possible values, use Template or Dictionary matching to locate the value within the text. Please see the manual for details on Template and Dictionary matching. If the value appears in a specific location in each file, coordinates can be used to locate it. When processing text, the X, Y, Width and Height settings correspond to

Microsoft Word Data ExtractionMS OfficeOffice PDF Document IndexingOffice PDF Text ProcessingOffice to PDFPaperless OfficePDFPDF Archive Scanning SoftwarePDF Barcode RecognitionPDF Data Extraction SoftwarePDF FormsSearchable PDF OCRText Processing
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MS Office & PDF Text Parsing

Tuesday, 03 October 2017 by dwilder
Office Videos | PDF Video The template and dictionary matching capabilities of SimpleIndex‘s OCR function can be used to extract index information from the text of existing MS Office and PDF files, or any file with an accompanying TXT file. SimpleIndex® will search the document for matches on unique patterns and value lists, then index the document with the matching data. Zone coordinates can be set to limit the search area to pre-defined regions on standard forms. The result is a fully automated indexing and renaming process for all your electronic documents! Using existing text, SimpleIndex can index and rename hundreds of files each minute and achieve perfect accuracy. These files can then be quickly searched with SimpleIndex Retrieval, SharePoint and Google search engines, or uploaded into your company’s document/content management system or custom business applications. Enhanced Text Parsing & PDF Support MS Office and PDF text parsing features are now included in
Automatic Data CaptureClassificationIndexingMicrosoft Word Data ExtractionMS OfficeOffice PDF Document IndexingOffice PDF Text ProcessingOffice to PDFPaperless OfficePDFPDF Archive Scanning SoftwarePDF Barcode RecognitionPDF Data Extraction SoftwarePDF FormsSearchable PDF OCRText Processing
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