The SimpleIndex® Design Philosophy
SimpleIndex differs from other high-speed scanning applications in that it is designed around a single batch processing model. More expensive programs are designed to process batches in multiple stages that run on separate computers like an assembly line. These stages are:
- Import (scan or read existing files)
- Process (cleanup, OCR, barcode recognition)
- Index (assign keyword values for filenames or search fields)
- Quality Control (review, revise & rescan)
- Export (create file structure, export index values to log or database)
What if your assembly line only has one worker? Other packages require the user to enter a separate set of commands to launch each stage. SimpleIndex is designed to quickly scan and index a single batch by performing each stage automatically in sequence. This design makes SimpleIndex much faster and easier to use than other scanning software, and lowers the cost as well.
SimpleIndex replaces the series of individual commands required by some applications with a single “Run Job” button. This one click executes all the user-configured settings and batch steps.
Edit the config in Notepad. Search the XML for <POSTPROCEMPTY>. Set value to True to enable post-process to run when the input folder is empty.
There are a variety of ways to connect to your database. Detailed instructions are provided in the Manual (check the Help menu). Here is a brief overview of the steps involved: -Create a job configuration to scan and index files -On the database tab, set the “Database Mode” to “Insert New Records” -To use ODBC, enter the data source name or file in Data Source -To connect directly, select your database type under “Select a Data Source” and click Start. A series of dialogs will prompt you for database connection information. -Select destination Table or View and click Reload -For each index field, select the corresponding database field that will receive that field value -The “Output File Field” will receive the path to the exported file Once you have created records in your database in “Insert” mode, you can change to “Retrieve and View Records” and use SimpleIndex or SimpleSearch to search and view the files.
Match & Attach mode lets you batch update multiple records in a database using the index data from your SimpleIndex job. For example, if you have a large backfile of documents that you want to scan and link to records in an existing database, you can use Match & Attach to find the corresponding record and set the Image Path field to the newly scanned file.
For details on how to configure Match & Attach mode, please refer to the manual.
The Autofill feature of SimpleIndex is an easy way to associate many index fields with one document without retyping data that already exists in another application. Autofill uses a database lookup to retrieve records that match a key value entered by the user. Blank index fields are then filled in automatically with the data from this lookup. The result is a document database with many different possible search fields, of which only one needed to be entered during scanning. To configure the Autofill feature first go to the Index tab and define the field that will be used to perform the lookup. Each value in this field should correspond to a single record in the database, usually defined as the “Primary Key”. This field can be any type, including Barcode and OCR for full automation. Next click “Configure Index Autofill” button. Here is where you will setup the database lookup. The “Match Data Source” is configured the same way as the “Data Sour
The best way to see how the SimpleIndex processing workflow compares to other leading desktop scanning solutions is to see the same process performed side-by-side in each program. Below are videos we recorded of the same batch of documents being scanned and indexed in Kofax Express™, Kodak Capture Pro™, PaperVision™ Capture Express and Office Gemini DiamondVision™. In each one we configured the software to perform the same tasks: Scan a batch of 10 pages Capture a 7-digit account number using Zone OCR Correct any fields that fail to recognize Use a database lookup to populate additional index fields Export the batch to PDF files Using our standard benchmark batch* we recorded the following processing times: SimpleIndex: 0:45 Kodak Capture Pro: 1:50 Kofax Express: 2:20 PaperVision Capture Desktop: 3:00 DiamondVision: 3:20 As you will see in the videos below, SimpleIndex provides the most efficient scanning and indexing workflow of any major document capture application. SimpleIndex™ [vi