Solution Pages - SimpleIndex

Out of the Box Solutions:

These advanced SimpleIndex configurations provide out-of-the-box solutions for common scanning applications, and integrations with popular third party applications. Please Contact us for more information about these integrations or to get a demo from our experts.

Mortgage – LoanStacker is a pre-configured solution for scanning and recognizing over 500 mortgage loan origination and closing documents with SimpleIndex‘s dictionary matching OCR.
Title Attorneys – Title attorneys that use RamQuest can automate the scanning of title and settlement documents using SimpleIndex.
Accounts Payable Invoices – Our invoice scanning solution can read the Vendor Name, Invoice Date, Invoice Number, PO Number and Total fields from invoices and export the data to your accounting software. Using SimpleQB you can fully integrate this solution with Intuit QuickBooks. For more advance d solutions capable of capturing line item data, see the Invoice Processing page.
NAPA Auto Parts Invoices – All NAPA authorized auto parts dealers receive invoices from NAPA that need to be archived. SimpleIndex has an out-of-the-box configuration that lets NAPA dealers scan and file these invoices.
Litigation Support – SimpleIndex can export scanned documents to the Summation DII data file format, allowing you to put the low cost, streamlined SimpleIndex scanning workflow to use in litigation support applications.
Patent Scanning – Read the patent number, title and abstract from any US patent document.
Statement Splitting – Companies that receive multiple bills or account statements in a single PDF file can automatically split these into separate PDF files in seconds.
Laboratory Document Management – Our partner, BlueRiver Systems, uses SimpleIndex as the document capture interface for their document management solution designed especially for the clinical laboratory market.
Federal Income Taxes – automatically recognize all the major forms and schedules in a federal tax return and create a bookmarked PDF with labels for each.
Patent ID and Title Extraction – To avoid manual data entry, pattern matching is used to automatically read the Patent ID Number and Title from any US patent application straight out of the box.
MSDS Material Safety Data Sheets Indexing – The MSDS configuration is an out-of-the-box solution that requires minimal configuration to get started. It comes with everything you need to index most common MSDS styles. The Vendor, Product Name, and CAS Number fields are identified with OCR and verified to a comprehensive database, while Description, EC Number, and Registration Date fields are autofilled based on the identified CAS Numbers.

Streamlined Interface

Tuesday, 23 January 2018 by Simple Software

Maximum Data, Minimum Clicks

As with any repetitive task, a few seconds saved scanning and filing a single document quickly adds up to dozens or hundreds of hours over the course of a long project or daily routine. The most import part of planning your document capture project is to find the most efficient way to file them correctly. Creating an efficient workflow will save you countless hours of labor over the life of your project.

SimpleIndex is faster and easier because it is designed to perform all of the steps necessary to scan or import documents, process, verify and export them in one continuous workflow rather than requiring the user to click extra buttons each time to initiate the next step. When taken to the extreme, SimpleIndex is capable of performing all of these tasks automatically with just a single mouse click.

SimpleIndex does this by saving all of the settings for a document capture workflow to a file that can be opened just like an Office document. This file is configured by the administrator so the user doesn’t have to see any of the technical details. Very rarely does the operator need to be able to change, for instance, the export file format and file naming scheme. So why do some applications show you a complicated export settings screen every time you try to save a batch? It is this attention to detail that allows SimpleIndex to process the same batch 35-75% faster than its competitors.

SimpleIndex also has the ability to pre-set index values and run jobs using the Command Line Interface. More on this design feature can be found on our Getting Started page.

Index Automation Features

The two main methods for automating indexing are Barcode Recognition and Optical Character Recognition (OCR).

Barcode recognition is faster and more accurate, but your documents must contain a barcode on the document or a cover page for this to work.

OCR is able to read printed data directly from the page, which means most documents can be processed as-is. However it is not 100% accurate and usually requires some human review. Handwriting can be recognized as well, using the Cloud OCR option.

If your index data already exists in another database, SimpleIndex has features that can make use of this data to automate processing. The Index Autofill feature matches data read from barcodes or OCR to data in your database, verifying the correct value is read and populating additional search fields automatically.

Paper and Electronic Documents

Traditional document capture is focused on digitizing paper documents with a document scanner. However, more and more documents are living their best lives as native PDF and Word files, never once having to enter our physical realm.

SimpleIndex is designed to handle both scanned physical documents and electronic files in their native format seamlessly. The OCR function will use existing text from any PDF file or Office document when it is available, or automatically OCR scanned images when it isn’t.

Use the built-in SimpleView viewer to view most common file types, or use the PDF editor and word processor of your choice to provide full editing capabilities embedded right within the SimpleIndex application.

It can also simultaneously scan and import documents from a hotfolder into a single batch. So if, for example, you receive both paper and email invoices, you can process your day’s work all at once with just one click!

Using Pre-Indexed Batches

The Pre-Index Batch feature of SimpleIndex is what enables 1-click scanning and indexing, as well as command line and unattended processing.

Pre-indexing lets you set fixed values for index fields and apply them to a whole batch. These can be combined with automatic values from barcode recognition, OCR and Autofill to create fully automated batch processes that can be launched from your custom application, a desktop shortcut, scheduled server task or even linked to the scan button on your scanner.