General configuration and how-to articles for SimpleIndex.

How much do Simple Software products cost?

Click here for the latest pricing and online ordering information. You can also purchase full service solutions from one of our Authorized Dealers. Click here for a PDF version of the price list and a feature matrix that shows which features are included in each version. All applications are activated online by entering a serial
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Can SimpleIndex read bar codes from existing PDF files?

Please refer to the Wiki Documentation for the complete Bar Code Recognition reference. There are 2 types of PDF files. PDFs created by scanning applications use images, while PDF files created by software or printer drivers use text. SimpleIndex can read bar codes from either type of document. With image PDFs, SimpleIndex will use normal image barcode
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How do I export index data to a database?

Please refer to the Wiki Documentation for the complete Export reference. There are a variety of ways to connect to your database. Detailed instructions are provided in the Manual (check the Help menu). Here is a brief overview of the steps involved: -Create a job configuration to scan and index files -On the database tab, set the
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I cannot recognize PDF417 or QR Code bar codes. What does “Advanced “Only” mean?

Please refer to the Wiki Documentation for the complete Bar Code Recognition reference. This error applies to versions of SimpleIndex prior to version 7. All current versions of SimpleIndex include 2D barcode recognition. The Barcode and Professional licenses include the faster and more accurate Accusoft bar code recognition engine. In order to enable the Accusoft engine with
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On what versions of Windows does SimpleIndex run?

SimpleIndex 12 will run on 64-bit Windows 11 and 10, and Windows Server 2016, 2019, 2022 and 2025. SimpleIndex 11 and 10 will run on Windows 11, 10, 8, Server 2022, Server 2019, Server 2016 and Server 2012 editions. It would not run on Windows ME or NT. SimpleIndex 9.2.50 to 9.0 will run on
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Can I split TIFF or PDF files based on barcodes as a separator and also name the file with the barcode value?

Please refer to the Wiki Documentation for the complete Bar Code Recognition reference. Yes you can split TIFF and PDF files using barcodes as well as name files using the values from barcodes. To do this simply create a barcode field and check the “Filename” and “Forward” options for that field on the Index tab. The “Filename”
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How do i setup Simpleindex to use a Database table field as a list file when the table is not the same as the table i am using on the Database Tab.

Please refer to the Wiki Documentation for the complete Database reference. All you will need to do is put the table and field name you want to pull from in the Dictionary Matching & List Fields Box. It should be formatted just like the example below. Example: Table Name|Field Name
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When I click Media Wizard, an error comes up saying “Installer Not detected in C:\Program Files\SimpleIndex\CDFiles\setup.exe” How do I fix this?

Please refer to the Wiki Documentation for the complete Wizard Mode reference. You must include the latest SimpleIndex Standalone or Imaging Suite installer with your CDs to enable the search function. Download this file to “C:\ProgramFiles\SimpleIndex\CDFiles\setup.exe” to enable the Media Wizard or update it to the latest version.
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In the middle of a batch that was scanned our computer is receiving an error, from that point to the end of the batch it’s not saved. Is this a SimpleIndex problem or windows?

This usually indicates an overload of the memory of the computer
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I’m using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?

Please refer to the Wiki Documentation for the complete Full-Page OCR reference. SimpleIndex version 7 solves this problem with the incorporation of the FineReader OCR engine. Full text in PDFs will now flow with the formatting of the PDF. Legacy Versions: SimpleIndex can also be used with other OCR applications and servers to improve accuracy, formatting and
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  • Published in OCR
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SimpleIndex creates output files with upper case file extensions but we use an UNIX-based fileserver which requires lower case file extensions. How can i change the output file extension from upper case to lower case (e.g. from .PDF to .pdf)?

Please refer to the Wiki Documentation for the complete Advanced Settings reference. In SimpleIndex 6, file extensions were changed to default to lower case so this should no longer be an issue. If you want to default back to upper case file extensions, you must edit the registry. Go to HKEY_LOCAL_MACHINE\Software\SimpleIndex\Misc Create a String value called “UpperCaseFileExtension”
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Will SimpleIndex read multiple barcodes on a page and save the value to the appropriate index field?

it can. By default barcodes on any page are read left to right and top to bottom. The first barcode read on the page will be filled into the first barcode field set up in SimpleIndex and so on. You can also narrow down results by matching against
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Is there a way to just use part of a bar code or OCR value? For example, extract “50” from the value “124450”

Please refer to the Wiki Documentation for the complete Bar Code Recognition reference. To do this example, create a barcode field (Field 1 for example) and a 2nd field with type “Fixed”. In the template for the 2nd field, enter %FIELD1[5,2]% to get “50” from “124450”. %FIELD1% would get the entire value for Field #1, the barcode
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I have a scanner with Virtual ReScan (VRS) that is not scanning properly. How do I solve this issue?

Please refer to the Wiki Documentation for the complete Scanning reference. Any time that you have a scanner with Virtual ReScan (VRS) you must pick Kofax VRS as the scanner instead of the scanner model itself. With VRS you assign the scanner to VRS and then anytime you pick Kofax VRS as the scanner in your scanning
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Is the document Search/Retrieval and View functions available in SimpleIndex or available only with the SimpleSearch add-on module?

Please refer to the Wiki Documentation for the complete SimpleSearch reference. All of the search functions can be used with any SimpleIndex license. SimpleSearch is only needed to enable searching from other workstations.
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How can I change from letter to legal size documents?

Please refer to the Wiki Documentation for the complete Scanning reference. This is done through the TWAIN or ISIS settings for your scanner. To access these settings select “Display Scanner Settings” from the “Scan” file menu. Next click the “Run Job” button and before the scanning process starts your scanners TWAIN or ISIS settings dialog box will
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If it possible for index values to be keyed twice to ensure accuracy (double-key verification)?

Please refer to the Wiki Documentation for the complete Database reference. There are two ways to do double-key verification in SimpleIndex. When there is one operator, simply configure 2 index fields with the same name. The index value can only be saved if the 2 fields match. If there are multiple operators, you can accomplish the same
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Is it possible to have the scanned image itself added to a database and not just the image path?

Please refer to the Wiki Documentation for the complete Database reference. Yes. Image files can be inserted into binary fields in Access, SQL Server, Oracle, MySQL and other databases. Check the “Store files as binary objects” option on the Database tab and the “Output File Field” setting can be mapped to a binary field. If using PDF,
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What scanners are compatible with SimpleIndex? How do I find a list?

Please refer to the Wiki Documentation for the complete Scanning reference. SimpleIndex is compatible with any device that has a TWAIN or ISIS driver. This includes virtually all makes and models of scanner, as well as many specialty scanners, digital cameras and other devices. In the few instances when a scanner has a proprietary driver, it can
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I have a scanner/copier that creates PDF and TIFF files and saves them to my file server. Can I use SimpleIndex to create a searchable CD/DVD from these files?

Please refer to the Wiki Documentation for the complete Wizard Mode reference. This feature is included in SimpleIndex at no additional cost and is called the Media Wizard. The Media Wizard is located in the “Send” file menu and is called Media Wizard. It allows you to burn your images, indexes, a database and a free SimpleSearch
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