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The SimpleIndex Design Philosophy |
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The main difference between SimpleIndex and other high-speed scanning
applications is that SimpleIndex is designed around a single batch
processing model. More expensive programs are designed to
process many batches in stages that run on separate computers like an
assembly line. These stages are:
- Import (scan or read existing files)
- Process (cleanup, OCR, barcode recognition)
- Index (assign keyword values for filenames or search
fields)
- Quality Control (review, revise & rescan)
- Export (create file structure, export index
values to log or database)
What if your assembly line only has one worker? Other packages
require the user to enter a separate set of commands to launch each stage.
SimpleIndex is designed to quickly scan and index a single batch by
performing each stage automatically in sequence. This
design makes SimpleIndex much faster and easier to use than other scanning
software, as well as lowering the cost.
Because SimpleIndex implements all 5 processing stages in a single
workflow, it lacks the individual commands for each stage that one might
expect to see. These have been replaced by a single "Run Job" button.
All SimpleIndex functions are executed by configuring the desired settings
for all stages and running the batch process.
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SimpleIndex Jobs |
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 Each type of scanned document has different parameters for each processing
stage that are used to capture and file the images. In SimpleIndex,
a particular set of these parameters is called a Job.
When configuring a job, you must specify how you want SimpleIndex to
perform each of the processing stages from Import to Export. When a
job is executed, SimpleIndex automatically launches all the processing
stages in sequence according to the settings you specify.The settings for a job
are saved to a SimpleIndex
Configuration File (*.sic). These
configuration files can be launched from Windows Explorer by
double-clicking its icon just like any saved document. Doing this
will start SimpleIndex and execute the job automatically.
Jobs
can even be configured to perform all indexing automatically and hide the
SimpleIndex user interface altogether. The user just loads the
feeder, double-clicks an icon on the desktop, and all processing is done
in the background.
The ability to execute scanning and indexing configurations from a
saved file is a unique feature of SimpleIndex that opens many new
possibilities for automating user tasks. |
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Processing the Sample Jobs |
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The best way to get started with SimpleIndex is to check out the sample
configuration files that come with it. These sample configurations
demonstrate some of the key features of SimpleIndex and provide a
starting point for configuring various types of jobs. Several online
videos are available to walk you through this process:
The Getting Started Guide that appears when you first run
SimpleIndex will give you step-by-step instructions for running the
sample jobs as well. This can also be accessed from the Help
menu.
The sample jobs use images that are bundled with SimpleIndex, so don't
worry if you don't have a scanner!
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Get a Web Demo
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Get a free online demo with a scanning specialist who can configure SimpleIndex
on your computer remotely.
Sign up now! |
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Download a Demo
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Fully functional 30-day demos are available for all Simple
Software applications. Download Now! |
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Watch the Video!
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QuickBooks Users
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SimpleQB lets you scan and view documents from QuickBooks
and import transaction data from OCR, barcodes or a database.
More on SimpleQB. |
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