General configuration and how-to articles for SimpleIndex.
SimpleSoftware OCR engines are using two different systems for language support. In the end languages supported by your OCR is based on your basic version of SimpleIndex installed, any addons (SimpleIndex Server, SimpleCoversheet, and so on) do not add any additional language support.
All SimpleSoftware products have Tesseract 3.02 OCR languages support. You can learn more about it and download additional language libraries here. And you can check and add more OCR languages libraries supported with Tesseract on your station here:
C:\Program Files (x86)\SimpleIndex\Tesseract\v3.02\tessdata
SimpleIndex Pro and SimpleIndex OCR are using FineReader engine. It has one of the largest libraries of supported OCR languages. You can check OCR languages supported with FineReader on your station here:
C:\Program Files (x86)\SimpleIndex\OCRLanguages.txt
English New Zealand
English South Africa
English United Kingdom
English United States
German New Spelling
German New Spelling Law
German New Spelling Medical
Malay Brunei Darussalam
Russian Old Spelling
Spanish Costa Rica
Spanish Dominican Republic
Spanish El Salvador
Spanish Modern Sort
Spanish Puerto Rico
Spanish Traditional Sort
SimpleIndex Add-on Option A – New SimpleIndex Installation:
If you are installing SimpleIndex on the Windows computer for the first time first download SimpleIndex from the SimpleIndex Demo Installation Link.
Once the SimpleIndex software has been downloaded install the software from the downloaded installation file.
During the installation process you will be asked to enter your Serial Code or Serial Codes.
Single Serial Code:
Multiple Serial Codes (separate with a comma):
After you have entered your Serial Code(s) click Next to move through the installation process.
Once the installation is complete you will receive the following Window:
When you click Finish you will receive the Global Settings Wizard window to configure the general settings for SimpleIndex on the installed computer.
Move through the prompts to configure the Global Settings Wizard. Once complete you will receive a confirmation that the License was properly activated before the software opens.
SimpleIndex Add-on Option B – SimpleIndex Already Installed:
If you have already installed the SimpleIndex software then all you need to do is Activate the demo.
Click the SimpleIndex icon on your desktop or from your Windows Start menu.
Once SimpleIndex is open go to the Help menu and Select Activate/Transfer License.
Enter your Serial Number into the “Enter Serial Number to Activate” field in the Activation Window.
Click the Activate button to activate the license.
You will receive a confirmation that the license was properly activated and your license type will be displayed next to the “License Type:” section of the Activation Window.
SimpleIndex Add-on Option C – SimpleIndex Installed on Computer Not Connected to the Internet:
If you have installed SimpleIndex on a computer that doesn’t have an internet connection an Offline Activation will need to be done.
First fully install the SimpleIndex software without activation.
Once it has been fully installed click the SimpleIndex icon on your desktop or from your Windows Start menu.
Once SimpleIndex is open go to the Help menu and select Activate/Transfer License.
Enter your Serial Number into the “Enter Serial Number to Activate” field in the Activation Window.
Click the “Offline Activation” button.
Click OK in the “SimpleIndex Offline Activation” window, which asks you to call or email for an Offline Activation.
Select the license version that you ordered in the “SimpleIndex Version” drop down.
Then either call (865) 637-8986 option 2 or email email@example.com with the Authorization Request Code. We will the provide you with the Activation Key.
Enter the Activation Key and then click the Offline Activation button.
Document Imaging was the more commonly used term in the early days of document scanning and OCR and refers to any system used to replicate documents used in business. It evolved from the microfilm days where it was referred to as Document Image Management.
Other document imaging terms include automatic imaging software, best digital imaging software, best imaging software, desktop imaging software, digital document imaging, digital imaging software, document imaging download, document imaging PDF, document imaging processing, document imaging products, document imaging software, document imaging solution, document imaging solutions, document imaging systems, document imaging technologies, document imaging technology, document imaging tools, image to database, imaging resource, imaging scanning software, imaging software companies, imaging software download, imaging software for windows, imaging solution, scanner imaging software, scanning and imaging, scanning imaging, and software for imaging.
If when scanning with SimpleIndex and outputting TIF files you are producing files that are not viewable and produce this error in Windows Windows Photo Viewer then the compression options need to be changed:
To change the compression options do the following:
1. Go to the Scan menu
2. Select Set Compression Options
3. Change the Color & Grayscale pages drop down from JPEG to either JPEG7 or JPEG 2000
4. Click OK
5. Save the Job Configuration
You can find sample formats of the command lines for Simple Software products below.
“C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”Path to job file”
“C:\Program Files (x86)\SimpleIndex\SimpleSend.exe” “Path to job file” /hide /run
“C:\Program Files (x86)\SimpleIndex\qb\SimpleQB.exe” “Path to job file” /hide /run
Edit the config in Notepad. Search the XML for <POSTPROCEMPTY>. Set value to True to enable post-process to run when the input folder is empty.
If you have many different users running SimpleIndex on different computers saving to the same output folder, the STOPFILE from one can cause another user to not be able to export to the folder while the original user is outputting to the folder. In this case the STOPFILE can be disabled, so this no longer happens.
This will not work if you have anyone that needs to add files to an existing file in the output folder, so make sure that won’t happen.
- Close out of SimpleIndex entirely
- Open the Windows Registry by going to the Windows Search and searching for “RegEdit”
- Go to this location in the Registry Folder Tree: Computer\HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\SimpleIndex\Misc
- In the right section of the Registry window Right Click in the white space and select New>String Value
- Name the new key “StopFile”
SimpleIndex creates a Batch ID each time you run a SimpleIndex Job Configuration, which creates a new batch.
The Batch ID is the Date and Time that the batch was started.
In this example 2020 is the Year, 01 is the Month, 23 is the Day, 14 is the Hour, 54 is the Second and 19 is the Millisecond that the batch was started.
When running SimpleIndex as a Windows Service using the Server Add-on or using the Windows Task Scheduler you can set-up multiple Job Configurations to run on different time frames and have them all running at once. This can lead to a very small possibility that two different Job Configurations will start at the same Millisecond, especially when the Job Configurations are set to run on the same time frames. This can lead to errors or missing files during the process.
With the following option you can make every batch name unique in case there are multiple batches that are created at the exact same Millisecond, which can occur with multi-thread processing on the same Input folder.
This is used to change the dictionary separator value when doing thesaurus matching from the default character of | to any character(s) that you want.
This setting is also used as the delimiter when parsing multiple index field values from bar codes (e.g. field1|field2|field3).
Right click on the SimpleIndex Configuration File (.sic file format) and Open With a text editor (Notepad, Wordpad, etc.).
Then do a search for the following value:
Change the | in the following to the desired separator value:
For TAB separation use %TAB%
To enable the find and replace function configured on the OCR tab to run on the barcode values before template/dictionary matching
This is used to closed SimpleIndex after the job has been completed automatically.
Put this in the Post-Proc field under the Batch tab in the Job Options:
taskkill -f -im simpleindex.exe
This is used to changed the default OCR recognition font or type from the default, which is “To Be Detected”
1. Right click on the .sic file and select Open With a text editor (Notepad, Wordpad, etc.)
2. Find <OCR_TEXT_TYPE>. If you can’t find <OCR_TEXT_TYPE> then add the following as the last row in the text file:
3. Change the number in between: <OCR_TEXT_TYPE>#</OCR_TEXT_TYPE>
4. Number of desired font:
- 0 Normal
- 1 Typewriter
- 2 Dotmatrix
- 3 Index
- 4 Handprinted
- 5 OCR A
- 6 OCR B
- 7 MICR E13B
- 8 MICR CMC7
- 9 Gothic
- 10 To Be Detected
5. Close and save file
The following options have been provided to address specific processing scenarios. Since these are infrequently used, they are set via the registry instead of adding them to the configuration settings.
These settings are global and will affect all users and jobs on your workstation. Please contact support if you require the ability to configure any of these settings in the job settings.
To modify any of these settings, first open the registry editor. If you do not know what this means, please contact support and do not continue further. Improperly editing the registry can corrupt your operating system.
These settings are located under HKEY_LOCAL_MACHINE\Software\SimpleIndex\Misc (for 32-systems) and HKEY_LOCAL_MACHINE\Software\Wow6432Node\SimpleIndex\Misc (for 64-systems).
Create a String key using the name given on the first line and the desired value. All settings use String keys. SimpleIndex must be restarted for these changes to take effect.
0 (default) – Administrator password is not required to access scanner settings
1 – User must enter Administrator password (if set) to access scanner settings
0 (default) – File extensions are saved in lower case (*.tif, *.pdf, etc.)
1 – File extensions are saved in upper case (*.TIF, *.PDF, etc.)
Some databases (such as FileMaker) do not support the MaxRecs property which limits the number of rows returned in a query.
0 (default) – Queries are limited by the value specified in Max Files/Batch
1 – All matching records will be returned by the query
Filename for the “stop file” created during import and export process to prevent other Simple Software or custom processes from attempting to read or write to these folders at the same time. Can be modified to meet the requirements of other applications or to allow for processing a file that happens to be called “STOPFILE.TXT”.
If a process terminates abnormally during the import or export steps, the stop file may remain in the input or output folder, preventing future batches from being processed. Value may need to be increased if processing very large batches, or it can be decreased to restart terminated jobs more quickly.
120 (default) – Stop file will be removed automatically if it is more than 120 minutes old
Number of CPU cycles to wait before returning the cursor to the default field after loading a PDF file. Acrobat and other PDF readers automatically place the cursor in the PDF document after opening. In order to place the cursor in the default index field, the application must wait until the PDF file finishes rendering and then place the cursor back in the field. Since the load time varies based on the size of the file, network speed, etc., this value can be increased to ensure the default field is always selected after navigating PDF files.
Substitutes quotes for brackets to indicate field or table names that contain spaces when formatting queries. For compatibility with some database systems.
0 (default) – place brackets  around field or table names with spaces
1 – place “quotes” around field or table names with spaces ResampleTIFF
0 (default) – Imported TIFFs keep their original resolution
1 – Imported TIFFs are resampled using the PDF X and Y resolution setting
Allows you to modify the amount of time to wait for a database transaction before timing out. Useful when dealing with large data sets or slow network connections where the timeout occurs before the transaction is complete.
30 (default) – timeout after 30 seconds
Some format conversions may fail during the import step. Use this option to switch to the alternate import SDK (slightly slower) that is used when running as a server to resolve these issues.
0 (default) – Use default method for importing files
1 – Use the XFI imaging engine when importing files
Use this to fix issues with WMV video playback on some systems.
0 (default) – Use the default WMV playback method
1 – Use the Microsoft WMV playback method
Change the default font used for imprinting and other annotations. Indicate the font name as it appears in font selectors like the one in MS Word.
Arial (default) – Use the Arial font when imprinting or annotating
Mimimum distance relative to height between 1D barcodes (1-10). Lower the value to find barcodes that are very narrow relative to their height.
Performs a dilate on the images before attempting to read barcodes with the DTK engine. This can help with detection of barcodes when scans are very light.
0 (default) – Read original image
1 – Read original image; if no barcodes are found, dilate the imate and read again
Blank page deletion does not work with PDF files that have been converted from electronic documents instead of scans. Black & White scans saved as PDF files have roughly the same file size as comparable TIFF images and the same blank page thresholds will work. If all PDFs being imported are from B&W scans, you can set this value to 1 to enable blank page deletion for these.
0 (default) – Blank page deletion will be ignored for PDF files
1 – Use the Min File Size threshold for PDF files as well as TIFF images
Automatically save annotations, cropping and other changes to image files when you click “Save Index”, avoiding the extra prompt.
0 (default) – Changes to files will prompt the user asking whether to save changes or not
1 – Changes to files will be saved automatically when the user clicks “Save Index”
When running several jobs on the same computer with a short timer interval, the date/time format of the batch names is not always unique. Use this setting to generate a GUID for the batch names that will always be unique.
0 (default) – Batch names will be formatted YYYY-MM-DD@HHMMSS
1 – Batch names will be generated with a GUID
Allows you to change the default color for unsaved field values from Blue to any color you like. To set this you must get the Hexadecimal RGB value for the color you want and convert it to an Integer.
16711680 (default) – Unsaved index values will appear in Blue
The Syntax or Type of Regular Expression/RegEx that SimpleIndex uses is .NET
If the Service stops and isn’t running properly there can be a variety of different causes for this. You can follow the procedures below to fix this in most cases.
Check Event Log, which is here:
Administrative Tools>Event Viewer>Windows Logs>Application
Then select “Filter Current Log…” on the right
and in the “Event sources:” field drop down pick these: SimpleIndex, SimpleIndex Service & SimpleIndexService (and anything else that says SimpleIndex)
Look at the errors, which will tell you why it’s not working.
Find the Temp folder for SimpleIndex and delete any batches that are there after stopping the Service in the SimpleIndex Service Control and Options Panel
Clear Registry of the Temp Files
HKEY_USERS\(User ID for the User Running the Service)\Software\SimpleIndex\
Then delete the folders for the names of the Configurations that are not starting in the Service Control Panel
If you would like to have SimpleIndex automatically go to the next page with a blank field and highlight that field when the Save Index button or Enter is hit then do the following.
Go into the Configuration XML and set it from False to True
SimpleIndex jobs can be launched from an icon, just like opening a Word document saved on your desktop. However when you do this the default behavior is to automatically run the job file once it opens in SimpleIndex. If you just want to open the job without running it, follow these instructions:
1. Create a shortcut to the configuration by right clicking on the configuration file and selecting “Create shortcut”
2. Right click on the Shortcut that was just created and saved and select “Properties”
3. In the “Target” field put the following:
“C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”<Full Path to Configuration file>” /m
“C:\Program Files (x86)\SimpleIndex\SimpleIndex.exe” /c:”C:\Images\test.sic” /m
If you are getting really weird activations errors where it says the license has already been activated the client has probably put the Workstation serial code in the Concurrent spot that is in the Wizard.
To fix this go to the registry (regedit) here:
Then delete the key called Serial
If you get Sharing Violations during the processing, usually with the Temp folder, and you can’t figure out why it is probably the Anti-Virus software. Turn off the real time virus scan and it should fix it.
When running multiple jobs in a row or chain with the Post Process Command Line it is possible that an earlier Job in the process won’t have any files. This will stop the Job before reaching the Post Process step and cause later jobs not to run.
This can be corrected by adding an option directly to the XML text of the Job Configuration. This will tell it to keep going to the Post Process step even if there are no files to process in the Job.
- Right click on the Job Configuration file (.sic file format) and select Open With..
- Select Notepad or some other text file opening software.
- Search for this in the text of the file: <POSTPROCEMPTY>false</POSTPROCEMPTY>
- Change the word “false” to the word “true” in that section.
- false = Stop immediately if there are no files to process.
- true = Run the Post Process Command Line even if there are no files to process
- Save the file and close it.