Typical SimpleCoversheet usage scenarios include:
- Network scanners, digital copiers & MFPs
Anyone can print a barcode coversheet, place it on the document and scan it on a shared network device.
The document is processed and filed automatically by SimpleIndex, so users need no scanning software or training.
- Backfile conversions
Service bureaus and scanning departments documents often need to scan old files that are
organized and correspond to data from another application, such as a customer database.
SimpleCoversheet can connect to the database and print coversheets for each file. These
are placed in front of the files during preparation, eliminating all manual indexing from the process.
- Web-based coversheet printing
Web applications can use SimpleCoversheet to generate PDF barcode pages that users can print
without having to install any software on their computer.
- Company scanning departments
Coversheets are a great way to ensure that the person who indexes a document is
the person that knows the most about how it should be filed. Users simply print a
coversheet and place it on the document before it is sent to the scanning department.
This puts indexing in the hands of the person that created the document and removes
all manual data entry from the scanning process.
- Document separation & quality control
Create generic coverpages with a fixed barcode that is used to indicate document
breaks and automatically group together multi-page files. These can be printed in bulk and
used whenever documents are scanned. Handprint field labels can also be added and filled
out by scanner operators for quality control purposes. These can collect information like
who prepped a document, who scanned it, when it was scanned, batch IDs and other tracking data.