Is it possible to search for and retrieve documents with Windows desktop search?

Please refer to the Wiki Documentation for the complete Searchable PDF reference. Windows Search works great with SimpleIndex because all index data can be saved to the folder and file names as well as the file properties, and OCR text can be saved to hidden layers in PDF files. Windows Search will read all of these elements
Read more
No Comments

I cannot recognize PDF417 or QR Code bar codes. What does “Advanced “Only” mean?

Please refer to the Wiki Documentation for the complete Bar Code Recognition reference. This error applies to versions of SimpleIndex prior to version 7. All current versions of SimpleIndex include 2D barcode recognition. The Barcode and Professional licenses include the faster and more accurate Accusoft bar code recognition engine. In order to enable the Accusoft engine with
Read more
No Comments

Can I split TIFF or PDF files based on barcodes as a separator and also name the file with the barcode value?

Please refer to the Wiki Documentation for the complete Bar Code Recognition reference. Yes you can split TIFF and PDF files using barcodes as well as name files using the values from barcodes. To do this simply create a barcode field and check the “Filename” and “Forward” options for that field on the Index tab. The “Filename”
Read more
No Comments

SimpleIndex creates output files with upper case file extensions but we use an UNIX-based fileserver which requires lower case file extensions. How can i change the output file extension from upper case to lower case (e.g. from .PDF to .pdf)?

Please refer to the Wiki Documentation for the complete Advanced Settings reference. In SimpleIndex 6, file extensions were changed to default to lower case so this should no longer be an issue. If you want to default back to upper case file extensions, you must edit the registry. Go to HKEY_LOCAL_MACHINE\Software\SimpleIndex\Misc Create a String value called “UpperCaseFileExtension”
Read more
No Comments

Is the document Search/Retrieval and View functions available in SimpleIndex or available only with the SimpleSearch add-on module?

Please refer to the Wiki Documentation for the complete SimpleSearch reference. All of the search functions can be used with any SimpleIndex license. SimpleSearch is only needed to enable searching from other workstations.
Read more
No Comments

If it possible for index values to be keyed twice to ensure accuracy (double-key verification)?

Please refer to the Wiki Documentation for the complete Database reference. There are two ways to do double-key verification in SimpleIndex. When there is one operator, simply configure 2 index fields with the same name. The index value can only be saved if the 2 fields match. If there are multiple operators, you can accomplish the same
Read more
No Comments

Is it possible to have the scanned image itself added to a database and not just the image path?

Please refer to the Wiki Documentation for the complete Database reference. Yes. Image files can be inserted into binary fields in Access, SQL Server, Oracle, MySQL and other databases. Check the “Store files as binary objects” option on the Database tab and the “Output File Field” setting can be mapped to a binary field. If using PDF,
Read more
No Comments

How is the FTP transfer secured?

Please refer to the Wiki Documentation for the complete SimpleSend reference. SimpleSend uses standard Secure FTP with SSL encryption.
Read more
No Comments

How can I delete the barcode or blank page cover/separator sheet that I don’t need to save?

Please refer to the Wiki Documentation for the complete Bar Code Recognition reference. To delete any barcode page go into ‘Options’, to the ‘Barcode’ Tab and click the ‘Delete barcode page’ check box. Blank page deletion is done through the minimum file size threshold located in ‘Options’ in the ‘Batch’ Tab. The option is called ‘Min. File
Read more
No Comments

How do you select what types of files to process?

Please refer to the Wiki Documentation for the complete Batch Processing Stages reference. You can tell SimpleIndex what types of files it should process and which file types to ignore. This is done by clicking “Job Options” On the “Batch” tab you will find a field labeled “Input file types or mask”. These are the file types
Read more
No Comments

My demo expired and I am not through evaluating. Can I extend the trial period?

Please refer to the Wiki Documentation for the complete Licensing & Activation reference. To extend your demo for another 30 days, select “Extend Demo” from the “Version” drop-down list on the registration screen that is displayed when you launch the application. Follow the instructions on that screen to submit the Authorization Request Code for your demo extension.
Read more
No Comments

Can the values of 2 or more fields be combined in a single field?

Please refer to the Wiki Documentation for the complete Field types reference. Set the Type for the field that you want to store the combined value to “Fixed”. In the template setting for that field, you can enter the keyword %FIELD#% (where # is the field number) and the keyword will be replaced with the value of
Read more
No Comments

Some pages in my documents have unwanted barcodes that are being read. How can I exclude these from recognition?

Please refer to the Wiki Documentation for the complete Barcode Options reference. There are several methods for doing this. The fastest, most effective method is to enter a Template for your barcodes to ensure only barcodes that match a specific pattern will be used for that field. Unfortunately it is not always possible to define a template
Read more
No Comments

I finished scanning and found a page that did not get scanned or was scanned incorrectly. How can I correct this?

Unfortunately scanners are never perfect and there is the potential for a pages to be missed or improperly scanned.  This can bring up the need to fix this issue by inserting a scan in the batch or rescanning a page.  This can easily be done with SimpleIndex. Instructions for Inserting Missed Page Run a Batch
Read more
No Comments

Can I change the default folder that is displayed when opening job files?

When clicking the Open Job button or selecting Open in the File menu the Job Configuration file is opened.  This defaults to c:\Images, but can be set per computer to open any folder including network and web based folders that show up in Windows File Explorer. Instructions Go to the File menu and select Global
Read more
No Comments

Why does the word “MISSING” show up in filenames and index fields when the field is blank?

“MISSING” is what SimpleIndex puts for any field value used as a filename or folder name and is left blank by default. You can change this to whatever you want it to say when a field value is left blank. To do this go to the Job Settings wizard under the File menu, go to
Read more
No Comments

How do I connect to an SQL Server database?

SimpleIndex has the ability to export, query or autofill from an SQL database.  This allows you to upload data that is indexed with SimpleIndex to a table or view, search against the database or pull information from the database based on a key value. Insert New Data Search Existing Data Autofill Based on Key Values
Read more
No Comments

How do I configure the output folder and file naming scheme?

Use the Folder and Filename check boxes on the Indexing & File Naming step in the Job Settings Wizard to indicate whether field values will be used to generate subfolders or filenames. Any field with the Folder option checked will create nested subfolders for each value in the order the fields are listed. Any field
Read more
No Comments

How do I configure SimpleIndex to scan documents?

First make sure that you scanner’s TWAIN and/or ISIS driver (found on the included CD or manufacturer website) is installed and that the scanner shows up in the ‘Printers and Scanners’ section of the ‘Control Panel’ in Windows. On the SimpleIndex Settings Wizard step of the Job Settings Wizard set the Input Type to Scanner
Read more
  • Published in
No Comments