Export

Back to Batch Processing Stages

At the end of batch processing, SimpleIndex exports images and index data to the destinations configured in the Job Settings.

Export Settings

• File Output Settings determine the File Formats for images and PDF files
• Indexing & File Naming settings control the File Naming Schema for exported files
• Index Log settings determine the format and naming for exported index data
• Database settings let you export data to a database
• Document Presence Auditing settings

Starting the Export

For a Pre-Index batch, export happens automatically after processing.

For batches with manual review, you must use the Save Index button to initiate the export. You will be prompted to export only when all required fields have been filled in and you click Save Index on the last file.

Export Steps

The following workflow steps are executed during the Export process.

Document Presence Auditing

If Document Presence Auditing is enabled, the batch will be checked for required documents before the export begins. A dialog will be shown if any are missing.

Create Export Files

If multi-page files are used, the first step is to combine files in the current batch with the same index settings into multi-page files.

Imprint Files

If the Imprint option is selected, automatic watermarking of TIFF and PDF files will occur at this point in the process.

See Imprinting

Move Files

When multi-page files are used, the last step of the export process is to move files from the temporary processing folder to the Output folder. Depending on the Existing Files setting, pages from the current batch will replace existing files or are appended to the start or end of the document. If the Add bookmarks to PDF files option is selected, pages are inserted into the matching bookmarked sections in any existing file.

By performing the multi-page file export and move operations in two steps, SimpleIndex greatly improves performance when exporting to large, multi-page files on a network drive.