File Output Settings

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File Output Settings Screen

These settings determine the location and file format for exported files.

File Output Settings Training Video

Video was recorded in a previous version of SimpleIndex. Refer to the wiki documentation for latest updates.

Output Folder

After processing, the images are moved or copied to the Output folder and the appropriate subfolders are created.

Image File Type

Select the file type you would like images to be saved in, either TIFF (default), PDF, PDF/A, or JPEG. JPEG does not support multi-page files. Non-image files are saved in their original format and are not affected by this setting.

Existing Files

When a file exists in the output folder, there are several options for how this is handled by SimpleIndex. The Append options apply only to multi-page TIFF and PDF files. All other file types are named according to the settings described under Numbered 1-Page Files, unless Replace Existing Files is selected, in which case existing files are overwritten.

Numbered 1-Page Files

Using this option, only single-page files are created, and the page number is added to the filename for any subsequent pages with the same output filename. Use the File/page number length, Number first file, and Field Separator settings to format the file numbering scheme.

Here are 2 sample settings for the page numbering and the resulting filenames (assuming TIF images):

File/page number length: 4 Number first file: On Field separator: -

Page 1: Filename-0001.tif Page 2: Filename-0002.tif Page 3: Filename-0003.tif

File/page number length: 6 Number first file: Off Field separator: =

Page 1: Filename.tif Page 2: Filename=000002.tif Page 3: Filename=000003.tif

Typically, you would turn Number first file off when you expect most files to have only 1 page and only need to account for the occasional duplicate.

Append to End

Use this setting to add new pages to the end of existing files. These are added in the order they appear in the batch. This is the default setting for creating multi-page files from individual pages in a batch.

Append to Start

Use this setting to add pages to the beginning of existing file. If a batch has multiple files with the same output filename, these pages will appear in the same order they appear in the batch.

Replace Existing Files

This setting will replace any existing files with the file from the current batch. The user is not prompted—the file is overwritten automatically. If multiple TIFF or PDF files from a batch have the same filename, they are combined into a multi-page file before overwriting the existing file.

File/Page Number Length

Use this setting to change the number of leading zeros in the file numbering scheme.

This setting is used with the Numbered 1-Page Files option and with any file that is not a TIFF or PDF.

Number First File

When scanning single-page documents, the -0001 after each file is usually unwanted. Uncheck this option to disable the number on this first page.

This setting is used with the Numbered 1-Page Files option and with any file that is not a TIFF or PDF. It is also used to generate temporary filenames in the processing folder.

Max Pages Per File

This option allows you to set a fixed number of pages for each file. This can be used to automatically split files that have a fixed number of pages or to break up very large files into several smaller ones.

When used with the Forward option, this setting limits the number of files that index values are carried forward for. For example, a setting of 2 would allow you to read index information from the front page of a document, have it automatically apply to the back page, but not to the following page.

This option may also be used with Autonumber fields to automatically increment the number every X pages.

Set File Properties on Export

TIFF, JPEG, PDF, and MS Office documents have various properties that can be indexed and searched by Cloud Storage applications, Windows Search, and Microsoft SharePoint.

SimpleIndex is able to update these property values using the data from your index fields.

The following Windows file properties can be set with any type of file:

• Title
• Author
• Subject
• Keywords
• Comments

To save the values for a particular index field to one of these properties, enter the property name as it appears above in the Name setting for the corresponding field.

Enabling this option will increase the time it takes to export batches, in some cases significantly.

PDF files also have a Producer tag that can be set in addition to the above properties.

There are several property tags (called EXIF tags) specific to TIFF and JPEG images that can be set as well.

These full list of supported tags can be found on the Fixed page.

SimpleIndex has the capability to read and write any EXIF property tag, including non-standard and custom tags. Just use a Fixed field with %TagName% to read the tag using its standard name, or set the field name to the tag name to set the value on export.

Add Bookmarks to PDF Files

Use this option to enable the PDF Bookmarking feature to create nested, multi-level bookmarks based on the unique index field values.

See PDF Bookmarking

SharePoint Integration Settings

See SharePoint

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