Authentication

SimpleIndex has no internal user authentication. However, when connected to a database you can can control access to records using any available database authentication methods.

Database Authentication

Database authentication should use Windows authentication whenever available for the best security and seamless user interface.

When Windows authentication isn't available, the database login can be stored with the data source connection string or entered when the job is opened if User Logon is configured.

File Security =

Since SimpleIndex uses Windows folders and filenames to store and organize documents, access to the original files must also be controlled with Windows File Permissions.

PDF Encryption and Decryption

The User Logon password can also be used to encrypt or decrypt PDF files. Set the PDF Password Options to enable.

Password Security & Encryption

It should be noted that when the password is included in the data source connection string, it can be viewed in plain text in the settings. This may not be allowed in some security environments.

You can set an Admin Password in the Global Settings Wizard to require a password to edit job settings and prevent users from accessing decrypted passwords in the settings or modifying jobs accidentally.

Passwords and connection strings are encrypted in the Job File XML settings, so there is no way to view passwords in plain text without the Admin Password when it is set.