SimpleCoversheet

Introduction

SimpleCoversheet is a tool to assist in the automation of indexing scanned documents. Document separator sheets are commonly used in scanning applications to indicate the start of a new document and provide metadata to the scanning application for indexing.

SimpleCoversheet is a tool to help create these coversheets on-demand, along with several related functions:

• Print single coversheets from your desktop by filling out a simple form
• Print multiple coversheets for scanning many documents at once
• Connect to a database to retrieve or validate metadata
• Index and rename existing files based on selected metadata
• Print barcodes on labels that can be applied to existing documents
• Create common Patch Codes and static document separator sheets
• Save barcode templates as PDF for printing later

Advantages of SimpleCoversheet

Using coversheets, and SimpleCoversheet specifically, has many advantages:

• Fully automate the indexing for your scanned documents using barcode technology with accuracy of 99.9% or more
• Free mode and low-cost site licensing makes it easy to distribute to large user groups
• Incredibly easy interface for the operator
• Use with digital copiers and MFPs to automatically file scanned documents from anywhere in the office
• Centralized scanning operations can receive documents with the index values pre-coded by the people that created them
• Indexing mode lets you file electronic documents without printing
• Validate user input and provide selection lists from a database or file
• Perform database merges to automatically print many barcode coversheets at once, or many barcodes on a single sheet
• Use the command line interface to automatically print coversheets from a custom application

Barcode Support

By default, SimpleCoversheet uses a Code 128 barcode. However, there are also many other barcode types available. Code 128 is used by default because it supports a large character set, including special characters. It is also supported by most document scanning applications.

Sometimes there is more information than will fit easily on a 1D barcode. If you have a large amount of information that you want to put into barcode format, and have limited space available, we suggest using a 2D barcode such as PDF417 or DataMatrix.

Introduction to SimpleCoversheet Video

Video was recorded in a previous version of SimpleIndex. Refer to the wiki documentation for latest updates.

Configuration

• SimpleCoversheet Features & Licensing
• SimpleCoversheet Design
• SimpleCoversheet User Mode
• SimpleCoversheet Command Line Interface

Related Knowledge Base Articles

• SimpleCoversheet Window Not Visible