Multiple Users

SimpleIndex is able to work in multi-user configurations and multi-step workflows. There are a number of settings and job design considerations to make when creating jobs for multiple users. These are summarized on this page.

Using Folders

Simple workflows can be implemented without a database. For example, batches can be scanned from multiple workstations to a common folder and batched into unique subfolders. An Unattended Processing station can perform OCR on those files and move the results to another folder, where Verification users can edit the results.

Use the Process Subfolders and Remove Empty Subfolders options to use subfolders for batching files.

Use the Fixed field value %INSUBFOLDER% to capture the subfolder name as an index field. Other Fixed values use additional subfolders or file name parts to save data from one job to the next.

The Prevent other jobs from running option places a file called "STOPFILE.txt" in the Input and Output folders when importing and exporting. Other jobs will check for this file before reading or writing to that folder to avoid conflicts.

Using a Database

Use a database to manage batches and data.

The initial import step uses Insert mode to add records to the database.

Processing and Verification stages use Update mode to manage batches and save index data.

See Database