PDF Processing Settings

SimpleIndex Simple Setup Configuration Wizard Import Settings Screen

The PDF import options determine how PDF files will be converted on input or whenever it must be rasterized for OCR, OMR and barcode recognition.

PDF to Image Conversion

In order to perform some operations on PDF files, they must first be converted to TIFF images. SimpleIndex will automatically convert PDF to TIFF for OMR and barcode recognition on-the-fly. If you are upgrading from an earlier version of SimpleIndex you no longer need to use this option for most job configurations.

For image-only PDFs, it is much faster to have the embedded images “extracted” from the PDF. The TIFF images can be converted back to PDF without loss of quality or data by setting the Image File Type option to PDF.

Select Convert to TIFF (Detect Color) to automatically detect color versus black and white images and save them accordingly. Use Convert to B&W or Convert to Color to convert all pages to one format or the other.

PDF Resolution (X,Y)

When converting PDF to TIFF, these settings indicate the output resolution of the TIFF image. The first indicates the X or horizontal DPI (dots per inch) setting. The second indicates the Y or vertical DPI.

When saving embedded images from a PDF file, a default resolution of 200dpi is assumed for images found in the PDF files. Use these settings to override the X and Y resolution settings when extracting PDF images. If these settings do not match the originals, output images will show incorrect page dimensions.

Convert Files to PDF

Converts all MS Office, HTML, XML, text, and image files in the Input folder to PDF before processing. Files are converted and saved in the Input folder before the import step. If Keep Input Files is unchecked, the original files are deleted following conversion. To avoid having both copies of a file imported after conversion, use the Input File Types option.

This option requires MS Office 2003 or above or OpenOffice 3 or above to work. OpenOffice is available for free at OpenOffice.org.

Automatically repair corrupt and non-compliant PDF files is a new option in version 8 and is enabled by default. This prevents most errors during batch processing whenever non-standard PDF files cannot be read. There are thousands of applications that generate PDF files and many of these do not fully conform to the PDF standard. The repair function corrects the internal PDF structures allowing the images and text to be processed. However, in rare cases this can result in the loss of graphic elements like form fields or annotations.

Encryption/Decryption Password

Use the following options when importing or exporting password-protected PDF files.

Password

The password entered here is used to decrypt password-protected PDF files when importing and processing. The password will also be used to encrypt PDF files on export, if that option is select.

Use Password from User Login

When working with PDF files that have different passwords, this option is useful as it allows the user to enter a password when signing on to SimpleIndex and have that password used for that session. All files processed in a single batch must have the same password, but this option allows you to quickly change the password between batches without having to edit the job options.

Encrypt PDF on Export

All PDF files are encrypted with the current password when the batch is exported.